Dismissed from college? This sample letter can help guide your appeal
- Ph.D., English, University of Pennsylvania
- M.A., English, University of Pennsylvania
- B.S., Materials Science & Engineering and Literature, MIT
If you’ve been dismissed from college for poor academic performance, your college will most likely give you an opportunity to appeal that decision. The best approach is to appeal in person, but if the school doesn’t allow face-to-face appeals or if the travel costs are prohibitive, you should plan to write the best appeal letter possible. (In some cases, you might be asked to do both—the appeals committee will ask for a letter in advance of the in-person meeting.)
Qualities of a Successful Appeal Letter
- Demonstrates an understanding of what went wrong
- Takes responsibility for academic failures
- Outlines a clear plan for future academic success
- Conveys points honestly
There are many reasons why students get dismissed from college, and many approaches to appealing. In the sample letter below, Emma was dismissed from college after she ran into academic trouble because of difficulties at home. She uses her letter to explain the extenuating circumstances that caused her to perform below her potential. After reading the appeal, be sure to read the discussion of the letter so that you understand what Emma does well and what could use a little more work.
Emma's Appeal Letter
A quick word of warning before discussing the details of Emma's letter: Do not copy this letter or parts of this letter in your own appeal! Many students have made this mistake, and academic standards committees are familiar with this letter and recognize its language. Nothing will torpedo your appeal efforts faster than a plagiarized appeal letter. The letter needs to be your own.
Critique of the Sample Appeal Letter
Any student who has been dismissed from college has an uphill battle to fight. By dismissing you, the college has indicated that it lacks confidence in your ability to succeed academically. You aren't making sufficient progress towards your degree, so the school no longer wishes to invest its resources in you. The appeal letter must re-instill that confidence.
A successful appeal must demonstrate that you understand what went wrong, take responsibility for the academic failures, outline a clear plan for future academic success, and demonstrate that you are being honest with yourself and the committee. Failure in any of these areas will significantly weaken your chances of success.
Own Your Mistakes
Many students who appeal an academic dismissal make the mistake of attempting to place the blame for their problems on someone else. If you blame your professors or your roommate for your weak grades, the committee is not going to be impressed. Certainly, external factors can contribute to academic failure, and it is fair to describe extenuating circumstances. However, it is important to own up to your own mistakes.
In fact, acknowledging mistakes is a major sign of maturity. Remember that the appeals committee does not expect college students to be perfect; instead, they want to see that you recognize your mistakes and have learned from them. The committee is made up of educators, and they have devoted their lives to helping students grow. Show them that you recognize what you did wrong and have grown from the experience.
Emma's appeal succeeds fairly well in all of the above areas. First of all, she does not try to blame anyone but herself. She has extenuating circumstances—her father's illness—and she is wise to explain them, but she doesn't make excuses. Instead, she acknowledges that she did not handle her situation well.
She owns up to the fact that she should have been in contact with her professors when she was struggling and ultimately should have withdrawn from classes and taken a leave of absence when her father’s illness started to dominate her life. Yes, she had a rough semester, but her failing grades are her own responsibility.
The overall tone of Emma's letter is sincere. The committee now knows why Emma had such bad grades, and the reasons seem both plausible and pardonable. Assuming she did earn solid grades in her earlier semesters, the committee is likely to believe Emma's claim that she is a "good student who had one very, very bad semester."
Even if your reason for poor academic performance is embarrassing, you need to be honest. It will be clear to the committee if you are being evasive or telling only half the story. If you spent too much time partying or playing video games, share that information with the committee and explain what you're going to do about it in the future.
Be Specific About Your Plan for Success
Emma also presents a plan for her future success. The committee will be pleased to hear that she is communicating with her advisor. In fact, Emma would be wise to have her advisor write a letter of support to go with her appeal.
A few elements of Emma's future plan could use a little more detail. She says that she "will focus much better on [her] schoolwork" and "manage [her] time more wisely." The committee is likely to want to hear more on these points. If another family crisis arises, what will Emma do to ensure that she is able to stay focused on schoolwork? What is her time management plan? She won't become a better time manager simply be saying she will do so.
In this part of the letter, Emma should be more specific. How exactly is she going to learn and develop more effective time management strategies? Are there services at her school to help with her time management strategies? If so, Emma should mention those services and describe how she will utilize them.
On the whole, Emma comes across as a student who deserves a second chance. Her letter is polite and respectful, and she is honest with the committee about what went wrong. A severe appeals committee may reject the appeal because of the mistakes Emma made, but many colleges would be willing to give her a second chance. Indeed, situations like Emma's are the very reason that colleges allow students to appeal a dismissal. The context of the low grades matters.
More on Academic Dismissals
Emma’s letter provides a good example of a strong appeal letter, and these six tips for appealing an academic dismissal can help guide you as you craft your own letter. Also, there are many less sympathetic reasons for being kicked out of college than we see in Emma’s situation. Jason’s appeal letter takes on a more difficult task, for he was dismissed because alcohol took over his life and led to academic failure. Even in such situations, however, a successful appeal is certainly possible. Finally, if you want to see some common mistakes students make when appealing, check out Brett’s weak appeal letter. Brett fails to own up to his mistakes, comes across as insincere, and blames others for his problems.
The Language and Culture Center expects all students make normal and satisfactory progress, follow LCC program policies and procedures, and abide by requirements of the University’s Student Code of Conduct.
You might be placed on probation if you fail to complete assignments, miss more than 39 hours of class (or 19 hours for Summer II students), or are disruptive in classes. If the LCC places you on probation, you will meet with the Academic Director and receive a Notice of Academic Probation which details the terms of your probation. If you fail to meet the terms of your probation, you will be dropped from the LCC.
You might be dropped from the LCC if one of the following occurs:
- You have an outstanding balance past the payment deadline. You will receive an email from the Director of the LCC informing you about the drop.
- You accrued 40 hours of absence (or 20 hours of absence if you are a Summer II students). You will receive a Drop Notice from the instructors.
- You were disruptive in the classroom. You will receive a Drop Notice from the instructors.
- You violated the University’s Student Code of Conduct.
If you were dropped from the LCC, you might be allowed to submit an appeal in order to return to classes.
Expand All Collapse All
You were dropped due to an outstanding balance past the payment deadline:
You will not be allowed to appeal. To be reinstated, you must clear the full balance or provide a valid letter of financial guarantee.
You were dropped due to excessive absence or disciplinary issues:
Immediately after receiving the Drop Notice from thr instructors, you must inform the Director of Student Services about whether you wish to submit an appeal or leave the LCC.
If the Director of Student Services agrees to let you appeal, you must submit an appeal letter within three calendar days. The Director of Student Services will present your appeal letter and your teachers’ recommendation letters to the LCC Student Appeals Committee. If the Committe approves your appeal, you will meet with the Academic Director and receive a Notice of Academic Probation detailing the terms and length of your probation. Then you may return to class.
If the Director of Student Services disagrees to let you appeal or if the LCC Student Appeals Committe denies your apeal, you will not be allowed to continue studying in the LCC. If you are an F-1 student, your SEVIS record will be terminated immediately.
You were dropped because you failed to meet the terms of your academic probation:
After being dropped and reinstated, you may be placed on academic probation. If you fail to meet the conditions of your academic probation, you will be dropped again and you will not be allowed to appeal. If you are an F-1 student, your SEVIS record will be terminated immediately.
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To remain eligible for federal financial aid money — grants, work-study funds and student loans — college students must meet certain standards in the classroom. In financial aid speak, those standards are called satisfactory academic progress. Here’s an overview of SAP and how to appeal if you’re not meeting the required benchmarks.
What is satisfactory academic progress?
To meet the SAP standards and stay eligible for federal financial aid , students typically need to do all of the following:
Maintain a certain grade point average
Complete a certain percentage of attempted credits
Make progress toward completing their degree within a certain time frame
Each school sets its own satisfactory academic progress policy, but typically students need to maintain at least a C average and be on pace to complete their program within 150% of the program’s length, according to the 2016-17 Federal Student Aid Handbook. Some schools have SAP calculators to help determine your pace. Check with your school’s financial aid office to find out the specific requirements you need to meet.
What happens if you don't make satisfactory academic progress?
If you don’t make satisfactory academic progress, the school may give you a financial aid warning. You’ll still receive financial aid during the warning period, which typically lasts for one academic term. If you don’t catch up by the end of your warning period, your federal financial aid will be suspended.
How to make a satisfactory academic progress appeal
If you lose your federal financial aid eligibility because you didn’t meet your school’s SAP standards, you can appeal if the school allows it. Your school may accept your appeal if you experienced one of the following situations:
You or an immediate family member has a serious illness or injury
Death of a relative
Other special circumstances, such as domestic violence or family issues
In your appeal, explain why you didn’t make satisfactory academic progress and give examples of what you’re doing to catch up. Include copies of any relevant documents, such as a doctor’s note or obituary.
Here is an example of an SAP appeal letter:
Image courtesy of Wayne State University, Office of Student Financial Aid
What happens after you submit a satisfactory academic progress appeal
If your appeal is successful, you’ll be placed on financial aid probation and remain eligible for federal financial aid. During the probation period, your school may require you to have an academic plan for getting back on track.
If your appeal is unsuccessful, your financial aid will be suspended until you meet the SAP standards. Contact the school’s financial aid office to understand what you need to do to make satisfactory academic progress and your options for paying for college in the meantime. You may be able to get a private student loan , but some private lenders also require students to be making satisfactory academic progress.
About the author: Teddy Nykiel is a former personal finance and student loans writer for NerdWallet. Her work has been featured by The Associated Press, USA Today and Reuters. Read more
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If you find yourself on academic probation, you’re not alone. In fact, about 20% of college students who attend a four-year institution will be on academic probation at some point. And if you’re attending online college, you’re not exempt from this possibility. Although it may feel scary to find yourself in this circumstance, you can improve your academic performance with a few steps.
Let’s get into how you may find yourself on academic probation and what you should do while you’re on it. Plus, we’ll divulge some tips for ways to remain on the right academic path to prevent any downfalls.
Photo by Tim Gouw on Unsplash
What Is Academic Probation?
All colleges have a set of guidelines by which students must abide by in order to stay enrolled as a student. If a student fails to meet the set of criteria, they may be put on academic probation, which serves as a warning.
Some consequences of being put on academic probation include:
- Not being able to pursue your major of choice (if you’ve failed too many course requirements)
- A loss or reduction in financial aid
- You could possibly be dismissed from the institution (if improvements aren’t made)
10 Things That Lead To Academic Probation
There are many reasons why students may be put on academic probation. Some of the most common causes are:
1. Skipping Classes
While not all schools or professors will keep track of attendance, some do. It’s on the student to know the policy, and it could even be that if you miss too many classes, you will automatically fail the class.
2. Too Many Classes
It seems counterintuitive to be punished for taking too many classes, but it’s possible when a student is overly ambitious and takes on too many units at once. If the workload becomes too overwhelming, grades may slip.
3. Poor Study Habits
A poor GPA often leads back to poor study habits. With continued poor results, students may be placed on academic probation if they don’t maintain the minimum required GPA.
4. Too Many Pass / Fail
In some institutions, students may choose to receive a “pass/fail” grade instead of a letter grade for a class. However, the amount of classes you can take for “pass/fail” tends to have a limit.
5. Unbalanced Schedule
Regardless of how many units you choose to take each quarter or semester, you’ll want to balance the type of classes you have. For example, if you take too many writing classes at a time or too many science classes, it may be hard to get the work done and perform well. In this anxious state, your grades may start to decline.
6. Unexpected Personal Events
College is just a part of life, and life may throw you a curveball. You may not be able to keep your grades in good standing if you’re also trying to deal with a family or life circumstance that is out of your control.
7. Stress Or Anxiety
Stress, anxiety, and depression are serious mental health issues that can affect your academic performance. If you feel any of these, try to get help from someone you trust, an academic advisor or professional. You can also practice stress-relieving tips designed for college students.
8. Too Few Credits
Some schools require that students are enrolled in a minimum amount of classes per quarter or semester. If you drop a class in the middle of the quarter or semester, you may fall under the threshold and be placed on academic probation.
It’s really important to choose a major and college classes that you feel genuinely interested in. If you are totally disinterested in class, then you will likely be disengaged and it will be hard to stay motivated. However, there are times when classes are required and it’s beyond your control as to whether or not you must take them. In these instances, it’s helpful to stay focused on your ultimate goal and power through!
10. Too Much Partying
For many, a huge part of the college experience is socializing and going to parties. However, to remain in good academic standing, it’s vital to balance wearing both your academic and party hats.
6 Things To Do While On Academic Probation?
If you are put on academic probation, you have many ways to get out. It’s necessary to first realize how you got into this position and try to rectify it from the cause. Overall, you can also consider these steps to make your way back to safe ground.
1. Consider Course Load
Reassess the amounts of classes you’re taking, as well as the balance of their expectations. Try to diversify your course load between major-specific classes, writing-intensive classes, and electives to level out your schedule.
2. Consider Your Resources
Does your campus offer workshops or tutoring assistance? Take some time to evaluate what resources are available to you for extra help.
Schedule regular check-ins with your professors, teacher assistants, and/or academic counselors to review your standing.
4. Get A Tutor
If you have the extra funds, reaching out to a tutor could help improve your performance. You can even find tutoring assistance online via tutorials, videos, or virtual tutors.
5. Consider Pass / Fail
If a pass/fail class isn’t what got you on academic probation in the first place, you may want to explore this option. But you can only take pass/fail courses for non-required or major-related classes.
6. Recognize Successes
Success happens when small steps on the right path are repeated. In this way, it’s good practice to recognize every time you do something well. This could be acing a quiz or spending extra time in office hours to better understand a lesson.
Tips To Staying Off Probation
Finding yourself on academic probation doesn’t mean you’re alone. But it does mean that there is room for improvement. Here are some tips and tricks to set yourself up to do well in college!
- Get A Planner: To better manage your time, you can buy a planner or use an online calendar like Google Calendar. This tool can help you to break up your time and schedule blocks of time to study, socialize, and relax.
- Schedule Advising Appointments: Hold yourself accountable by taking the big step to schedule advising appointments. Your academic advisor is there to help you do well in college!
- Ask For Help: Whether you need to rely on a peer for assistance, a tutor, a mentor, a counselor or professor, you should always be open to asking for help when you need it. There’s no shame in reaching out. In fact, it shows that you are taking responsibility and control over your destiny!
Photo by Jonathan Daniels on Unsplash
Your Future Isn’t Over!
Academic probation isn’t the end of your academic career. Academic probation is not intended to be a punishment, but rather it is meant to serve as a wake-up call to help get you back on the right track.
So, I just finished third year and every semester I've taken 2.00 credits. I'm registered with SAS so OSAP gets the tuition money back for the 5th course that I don't take but I'm not registered as permanently disabled with OSAP so 1.50 credits is still the full-time cut off.
In the fall semester I took 2.00 credits like I normally do and I had an excellent average, 89.5%. The winter break and the winter semester however was plagued with a string of stressful events, I started having gallbladder attacks, my 2.5 year relationship ended, my dad almost died, I had surgery to remove the gallbladder, my mental health took a nose dive, one of my pets died, all in the course of about 12 weeks.
I ended up dropping down to 1.0 credits because I just couldn't do it. The two classes that I did finish will have grades of
96%, so even though I went to part-time, what I was able to do was above expectations. For those of you who have appealed to OSAP for Failure to Progress what was the process like? Do you think with the physical and mental health issues I experienced this semester and the fact that I have a high academic standing that they will be understanding if I appeal? (I have a lot of medical documentation for both my gallbladder problems and the mental breakdown I had and can provide that to them if need be)
At the end of the semester, your academic standing is calculated. Students in good academic standing have both a UC Merced semester GPA of 2.00 or higher AND a cumulative UC GPA of 2.00 or higher.
Students who are not in good academic standing are either placed on academic probation or are immediately subject to academic dismissal. Read the definitions and criteria for academic probation and subject to academic dismissal at this link.
If you are subject to academic dismissal, you will receive a message at your UC Merced email account with instructions for appealing the academic dismissal. You will receive a second email from UC Merced CatCourses with an invitation to the CatCourses site where you must upload your appeal and any supporting documentation. The two email messages are sent on the same day to students who are subject to academic dismissal.
For Spring 2022: the deadline to submit a dismissal appeal is Wednesday, May 25th, 2022, before 1:00 pm Pacific Standard Time. This appeal deadline is firm.
If you choose not to submit an appeal or miss the Wed. May 25th 1:00 pm deadline, your academic dismissal will stand. This means that you will not be able to attend classes at UC Merced in summer or fall semester, your financial aid will be cancelled, and you will be required to move out of the residence hall.
The Appeals Committee carefully reviews appeals and any supporting documentation in addition to your academic history. Appeals are not automatically approved. Most appeals are between 1-2 pages. The appeal must address the two prompts given in the CatCourses appeal site. See below for information about how to write a strong appeal.
IMPORTANT NOTE: any supporting documentation uploaded with your appeal must be in PDF format only. Do NOT submit a file in Word, Pages, etc.
Important dates for subject to academic dismissal appeals in Spring 2022:
- Tues. May 17, 2022: grades due to Registrar’s Office from professors.
- Thurs. May 19, 2022 (may be after business hours): subject to academic dismissal emails sent to UC Merced student email accounts and CatCourses site opens for appeal submission.
- Wed. May 25, 2022 at 1:00 pm Pacific Standard Time: deadline for appeals and any supporting documentation to be uploaded in CatCourses site. This deadline is firm and the CatCourses site will close at 1:00 pm.
- Fri. May 27, 2022 (may be after business hours): students notified at UC Merced email account if appeal was approved or denied.
PREPARING AN APPEAL
A strong appeal is concise, clearly written, and contains:
- Description of events/challenges that impacted your academic performance during the semester. Include specific dates and timelines.
- An explanation of how those events/challenges impacted the work in specific classes in which you earned unsuccessful grades (D, F, NP).
- A description of the specific ways in which you sought assistance including the places or people and the frequency (how often, when) you sought assistance.
- A detailed plan including the specific steps you will take to return to good academic standing in the next semester if you are allowed to remain at UC Merced. Make sure your plan addresses the events/challenges you described.
Strong appeals may contain supporting documentation (documents separate from the appeal) depending on the individual situation. Examples of supporting documentation that might be uploaded along with the appeal include:
- A letter on letterhead from your doctor, Student Health Services, medical clinic, Counseling and Psychological Services (CAPS), non-UC Merced therapist, or other medical provider detailing the dates of appointments related to your circumstances.
- Police reports or notices to appear in court.
- Other specific verification of the events or challenges that you described in your appeal.
SENSITIVE SUPPORTING DOCUMENTATION
If your circumstances are of a sensitive nature, you must still write an appeal and upload the appeal in the CatCourses site before the deadline.
If you have sensitive supporting documentation that you would prefer to submit in person or via email, contact the following person based on your currently declared major BEFORE the appeal deadline at 1:00 pm on Wed. May 25, 2022.
Undergraduate academic action occurs any time an undergraduate student goes below the 2.00 cumulative grade point average (GPA) threshold. This action is noted on the student’s academic record by the Office of the University Registrar. The type of action depends upon the combination of the cumulative GPA and the number of GPA hours earned (total number of credit hours attempted for a grade).
NOTE: When mentioned below, semester refers to the fall and spring; term refers to the summer, which is viewed as the combination of all summer sessions. The Winter Term can result in academic warning or academic probation but is excluded as a term on which suspension/dismissal can be applied or satisfied. If a student is on Academic Warning or Academic Probation and earns higher than a 2.00 during Winter Term and the student’s cumulative GPA goes above a 2.00, the student will return to Good Standing.
Good Academic Standing
- Applied when a student has a cumulative GPA of 2.00 or greater, regardless of the number of GPA hours.
- Applied when a student has a cumulative GPA less than 2.00 while having fewer than 16 cumulative GPA hours; academic warning is still considered to be in good academic standing.
- Academic warning is removed when the student earns a cumulative GPA of 2.00, or better, and is placed in full Good Academic standing.
- A student on Academic Warning who does not have a cumulative GPA above a 2.00 and who exceeds 16 GPA hours is placed on Academic Probation.
- Applied when a student has a cumulative GPA less than 2.00 while having 16 or more cumulative GPA hours.
- Academic probation is removed when the student earns a cumulative GPA of 2.00, or better, and is placed in Good Academic standing.
- A student on Academic Probation who does not have a cumulative GPA above a 2.00 but has a semester/term GPA of/above 2.00 is placed on (Continuation on) Academic Probation.
- A student on Academic Probation who does not have a cumulative GPA of/above 2.00 and does not have a semester/term GPA of/above 2.00 is placed on Academic Suspension.
(Continuation on) Academic Probation
- Applied when a student on Academic Probation does not have a cumulative GPA above a 2.00 but has 29, or less, GPA hours, regardless of the semester GPA.
- Applied to any student on Academic Probation who does not have a cumulative GPA of/above a 2.00 but has a semester/term GPA of/above 2.00 and has 30, or more, GPA hours.
- (Continuation on) Academic Probation is removed when the student earns a cumulative GPA of 2.00, or better, and is placed in Good Academic standing.
- A student on (Continuation on) Academic Probation who has 30, or more, GPA hours and does not have a cumulative GPA of/above 2.00 and does not have a semester/term GPA of/above 2.00 is placed on Academic Suspension.
- Applied when a student on (Continuation on) Academic Probation, who has 30 or more GPA hours, does not have a semester/term GPA of/above 2.00. The period of suspension is two consecutive semesters/terms.
- After returning from the period of suspension, a student is placed on (Continuation on) Academic Probation. The semester/term GPA must be a 2.00 or higher each semester for the student to remain at the University; when the student’s cumulative GPA is a 2.00 or higher, the student is placed in Good Academic standing.
- Applied when a student on (Continuation on) Academic Probation following Academic Suspension does not have a semester/term GPA of/above 2.00. Academic dismissal is usually considered a permanent action; however, a student may petition for readmission after a two-calendar year absence.
REMINDER: A cumulative GPA of a 2.00 or higher is part of the requirement to graduate from Miami University.
For official definitions and an outline of University policy, please consult the Miami University Policy Library.
For sure, you have at least once experienced disappointment and soreness after either unfair treatment or a wrong decision made about you. Is there anything that may be done to remedy the situation? If it goes about some official decisions, you may want the authorities to reconsider their position. Being unfairly denied a raise, fired, demoted, laid off or dismissed, you can write an appeal letter and get what you genuinely deserve.
How to Write an Appeal Letter for College
First of all, you should know how to write an appeal letter for reinstatement to college for academic dismissal as it is a common problem for a student.
See the tips for writing an appeal letter below:
- Appeal in person as it is mostly the most effective approach; however, if a face-to-face appeal is not possible, make your appeal letter persuasive.
- It is wrong to have your parents raise an appeal from you. It is important for the college to know that you are the one who cares about the academic course, not your mom and dad.
- Be honest. It is actually the best policy with an academic disqualification appeal letter. The school authorities should see that you have admitted your mistakes and take responsibility not to repeat them in the future.
- Never blame anyone. When you are appealing against college suspension, it will not be a constructive solution to criticize or put blames on your classmates, instructors, faculty, or any other people. Try not to be judgmental.
How to Start an Appeal Letter for College
- Check the school policies
Before writing your appeal letter for college, double check if your school allows appeals as not every school does. Then, make sure that your appeal is based on a legitimate reason which will not be rejected at once. Besides, do not forget to include the required documents, in particular formal applications, transcripts, plan worksheets, and others, accepted by the policies of your college.
- Follow the formatting rules
You should find out everything about how to address an appeal letter for college and include all the needed details. Typically, at the top of the page, you will need to provide your mailing address, the address of the college committee, and the date. Do not start the body paragraph before you add a subject line and a salutation. Finalizing, provide a proper closing, your signature, and your printed name.
- Attach all the required documentation
Before you start writing your academic dismissal appeal letter, make sure you have prepared all official papers concerning your academic problems. For instance, if you were at hospital for a long time and missed a lot of classes, attach the documentation from your physician.
- Start with the explanations and outlining your plan of action
Think about how you can introduce yourself to the committee and consider the legibility of your reasons for appeal.
What to Include in an Appeal Letter
Learn as much as possible about how to write an appeal letter for college to ensure its efficiency. Try to follow all the recommendations and check whether you included everything that is expected from you and adhere to a specific academic appeal letter format.
What should a successful college appeal demonstrate?
- That the student understands the problem, its reasons and consequences.
- That the student takes responsibility for all wrong doings and academic failures.
- That the student has considered all the facts and has developed a specific plan how to gain academic success and not to repeat the mistakes.
- That the student has nothing to disguise and he or she is honest with the committee.
All tips on how to write a letter of appeal for college always emphasize the importance of seeing the student’s confidence in the ability to gain academic success after the failures. If a letter lacks that confidence, it will definitely fail. Read through some perfect academic suspension appeal letter sample and mind its overall tone. It should sound sincere and encourage the committee to believe that grades of the student will undoubtedly be better as the previous failures had pardonable and plausible reasons.
Tips for Writing an Appeal Letter
- The facts should be reported without overdramatizing the events.
- Learn how to start an appeal letter for college and stay on a message. Giving excessive details that are not relevant to the problem makes your letter less persuasive.
- Focus on the solutions you can offer and your approach to the improvement of your studies. Make sure that you offer a specific plan of action mentioning concrete things you can do, in particular scheduling some tutoring services, meeting your advisor, and others.
- Never threaten the school authorities or the committee.
- Do not resort to begging.
- Try to be humble and polite. Remember that what you are asking for is your second chance and a favor from the college. You are expected to give apology, not show your resentment. Study the academic suspension appeal letter examples to see that even a denial should be accepted with an appropriate note of gratitude for the spent time and exerted efforts of the committee.
- Do not sound too professional. For sure, you are expected to polish your appeal and make both your ideas and language almost flawless. Nevertheless, it should be 100 % clear that the letter is written by you, not by anybody else.
- Do not forget to express your gratitude to the appeals committee.
- Proofreading the letter is a must! Do not send your college appeal letter until you go over it a few times. It is also reasonable to ask somebody to look it through for any inconsistencies.
Remember, your knowledge of how to write a good appeal letter for college can serve you well and it is worth a try, but many appeals are still not successful. Thus, be realistic but do not give up.
If you've been kicked out of college, these tips may help you get back in
- Ph.D., English, University of Pennsylvania
- M.A., English, University of Pennsylvania
- B.S., Materials Science & Engineering and Literature, MIT
The consequences of a really bad semester in college can be severe: dismissal. Most colleges, however, provide students with the opportunity to appeal an academic dismissal because they realize that grades never tell the full story. An appeal is an opportunity to provide your college with the context for your academic shortcomings.
There are effective and ineffective ways to make an appeal. These tips can help you get back into good standing at your college.
Set the Right Tone
From the very opening of your letter, you need to be personal and contrite. The college is doing you a favor by allowing appeals, and committee members are volunteering their time to consider your appeal because they believe in second chances for deserving students.
Begin your letter by addressing it to the dean or committee handling your appeal. “To Whom It May Concern” may be a typical opening for a business letter, but you most likely have a specific name or committee to whom you can address your letter. Give it a personal touch. Emma’s appeal letter provides a good example of an effective opening.
Also, don't make any demands in your letter. Even if you feel that you haven't been treated entirely fairly, express your appreciation for the committee's willingness to consider your appeal.
Ensure Your Letter Is Your Own
If you're a student who has earned terrible grades in writing classes and done poorly on essays, the appeals committee is going to be very suspicious if you submit an appeal letter that sounds like it was written by a professional writer. Yes, spend time polishing your letter, but ensure that it is clearly your letter with your language and ideas.
Also, be careful about letting your parents have a heavy hand in the appeal process. Appeals committee members want to see that you—not your parents—are committed to your college success. If it looks like your parents are more interested in appealing your dismissal than you are, your chances for success are slim. Committee members want to see you taking responsibility for your bad grades, and they expect to see you advocating for yourself.
Many students fail out of college for the simple reason that they aren’t motivated to do college-level work and earn a degree. If you allow someone else to craft your appeal letter for you, that will confirm any suspicions the committee might have about your motivation levels.
Be Painfully Honest
The underlying reasons for an academic dismissal vary widely and are often embarrassing. Some students suffer from depression; some tried to go off their meds; some got messed up with drugs or alcohol; some stayed up every night playing video games; some became overwhelmed pledging a Greek.
Whatever the reason for your bad grades, be honest with the appeals committee. Jason’s appeal letter, for example, does a good job owning up to his struggles with alcohol. Colleges believe in second chances—it’s why they allow you to appeal. If you don’t own up to your mistakes, you’re showing the committee that you lack the maturity, self-awareness, and integrity that you’ll need to succeed in college. The committee will be happy to see you trying to overcome a personal failing; it will be unimpressed if you try to hide your problems.
Realize that the committee will be informed about your behavior on campus. Committee members have access to any judicial reports, and they will receive feedback from your professors. If your appeal seems to contradict the information the committee receives from other sources, it is unlikely to be successful.
Don't Blame Others
It’s easy to get embarrassed and defensive when you fail some classes. Still, no matter how tempting it is to point at others and blame them for your bad grades, the appeals committee will want to see you taking responsibility for your academic performance. The committee will not be impressed if you try to blame those “bad” professors, your psycho roommate, or your unsupportive parents. The grades are your own, and it will be up to you to improve them. Don’t do what Brett did in his appeal letter. This is an example of what not to do.
This doesn't mean you shouldn't explain any extenuating circumstances that contributed to your poor academic performance. But in the end, you are the one who failed those exams and papers. You need to convince the appeals committee that you won't let external forces lead you astray.
Have a Plan
Identifying and owning up to the reasons for your poor academic performance are the first steps to a successful appeal. The equally important next step is presenting a plan for the future. If you were dismissed because of alcohol abuse, are you now seeking treatment for your problem? If you were suffering from depression, are you working with a counselor to try to address the issue? Going forward, are you planning to take advantage of the academic services offered by your college?
The most convincing appeals show that the student has identified the problem and come up with a strategy for addressing issues that led to low grades. If you don't present a plan for the future, the appeals committee is likely to think you will end up repeating the same mistakes.
Show Humility and Be Polite
It's easy to be angry when you've been academically dismissed. It's easy to feel a sense of entitlement when you've given the university thousands and thousands of dollars. These feelings, however, shouldn't be part of your appeal.
An appeal is a second chance. It is a favor being offered to you. The staff and faculty members on the appeals committee spend a lot of time (often vacation time) to consider appeals. The committee members are not the enemy—they are your allies. As such, an appeal needs to be presented with the appropriate “thank yous” and apologies.
Even if your appeal is denied, send an appropriate note of thanks to the committee for considering your appeal. It's possible you'll be applying for readmission in the future.
College can be a big adjustment. Leaving the comfort of home and facing the demands of college can cause some student’s grades to fall. Universities have GPA requirements for students to remain enrolled. What happens if you slip below your colleges GPA cutoff? You can be placed on academic probation and then one more bad semester can lead to an academic suspension. What should you do if you are facing an academic probation or suspension? Read on for advice from an attorney for university students.
What is academic probation?
Students who do not meet the minimum GPA requirement can be placed on academic probation. The minimum GPA requirements vary depending on your university and program major. GPA requirements can be found in your colleges student handbook.
Can I appeal academic probation?
That depends on the policies of your university. Check your student handbook for the academic probation process and any appeal options.
Examples of academic probation appeal content
I recommend highlighting any extenuating circumstances that may have impacted your academic performance. Some include: death in the family, illness, caring for a sick or injured family member, undiagnosed learning disability or undiagnosed mental illness. These are just a few challenges that a student should raise in an appeal if they experienced them. Not only should you discuss the special circumstance but also discuss how it will not impact your academic performance going forward.
I did not meet academic probation guidelines and have been suspended for a semester. What now?
If you have been suspended for academic reasons, you must appeal the suspension if your university has a process. I always advise students to take any chance they have at fighting a suspension from school.
Examples of academic suspension appeal content
As stated above, you should highlight any unusual events that impacted your academic performance. Also, write about the personal changes you have made to ensure you will not face any further issues.
Where can I find an example of an academic suspension appeal?
There are many examples online, but the formatting of each suspension appeal is unique. Each student has a different set of issues that lead to academic suspension. Regarding formatting, when I write student appeals, I always follow a sequential format that tells the student’s story in a clear and logical way.
Can an academic probation and suspension appeal attorney help me?
Yes. Writing university probation or suspension appeals can be challenging. Students are often very upset and may have a difficult time setting forth arguments that will win them the appeal. When faced with being suspended from college, I always recommend using all resources to win, including a lawyer. As a university appeal attorney, I take pride in writing the best possible student appeals. By reviewing the students entire record up to the probation or suspension, I search for any information that could support the student. Spotting for facts and issues that could win the appeal is a specialized skill, one not suited for all attorneys. It takes a lawyer with extensive appeal experience.
Can you help all university students that need an academic probation or suspension appeal?
Yes. I help students all over the country facing academic probation or suspension from college. Working with a university appeal attorney will give a student the best chance at success.
Fight for your academic and professional future.
Richard Asselta is an award-winning university appeal attorney. He works with students all over the country facing academic probation and suspension. Call today for a free consultation and start building your academic defense. 855-338-5299 Click here to read what clients are saying about Richard on AVVO, an attorney review website.
There are many instances wherein an institution can suspend a student for misbehavior or misconduct. There are certain rules an institution follows that everyone must follow. If a student fails to obey or is found to be guilty of an offense, he/she is liable for punishment and suspension. If you have been dismissed from college due to poor academic performance, chances are your college gives you a chance to appeal the decision.
It is best to plea in person; But it may not always be possible hence, a suspension appeal letter is to be written to the concerned authority of the institution. If the institute does not allow a direct appeal, then your best chance is to write a letter. This letter should be kept formal and concise and at the same point, should not miss out any important details. The letter should explain well as to why the student wasn’t able to keep up with his performance and also an apology for the same.
Table of Contents
Tips to Write Academic Suspension Appeal Letter
- Keep the letter formal addressed to the concerned authority.
- Apologize or mention the reasons for your low performance.
- Keep it formal and no too detailed.
- Assure them that such an instance would not happen in the future.
Academic Suspension Appeal Letter Template
Use our free Academic Suspension Appeal Letter to help you get started. If you need additional help or more examples, check out some of the sample letters given below.
Subject: Appeal for my Academic Suspension
My name is ___ a student of ____ Dept. at this college. The reason for my suspension is [Mention Reason for suspension] indeed shameful & I take full responsibility for what I did.
The teachers had taken note of this & spoke to me about this. They told me that I will have to deal with a higher authority that is you and bear any consequences that you decide and until then they have to suspend me.
I have explained to them the matter and have come to terms with the faculty. I understand that a certain level of professionalism is expected of me at this level.
I sincerely apologize for this & request you to give me a chance to improve my behavior. I promise such an instance would not happen again.
Academic Suspension Appeal Letter Format Sample
Roll No: 28
St. Francis Institute,
The HOD of Electrical Engineering Dept.,
St. Francis Institute,
Subject: Appeal for my Academic Suspension
My name is Satish Singh, a student of Electrical Engineering Dept. at this college. The reason for my suspension is indeed shameful & I take full responsibility for what I did.
It was unintentional, and I had seriously not thought about the consequences. I used social media along with a couple of friends and damaged the reputation of the college in a way. The teachers had taken note of this & spoke to me about this.
They told me that I will have to deal with a higher authority that is you and bear any consequences that you decide and until then they have to suspend me.
I have explained to them the matter and have come to terms with them along with my friends. I understand that a certain level of professionalism is expected of me at this level.
I sincerely apologize for this & request you to give me a chance to improve my behavior. I promise such an instance would not happen again.
The following is the Email Format that should be followed while writing an Academic Suspension Appeal Letter.
Subject: Academic Suspension Appeal Letter
My name is ___ & I am a Sociology Major at the State University of ___ writing to you in the hopes of an appeal the decision of my academic suspension. When I received the news of my suspension, I was shocked.
I want to bring it to your notice that this is unfair. I can give my word to you that all the students in my department will take a stand against this if required. I have been suspended for failing to submit my the file for the subject ‘Human Behaviour’ by Miss. Rodrigues, when the fact of the matter is that I had submitted to her last Thursday. I even have my signature on the submission list.
I sincerely request you to look into the matter and reverse this decision of my suspension as soon as possible.
Your financial aid can be suspended while you attend school for several reasons: You switch schools or change majors; your family makes too much money, which changes the information on your Free Application for Federal Student Aid (FAFSA); or you do not make satisfactory academic progress (SAP) as determined by your school.
If your school suspends your financial aid, and private student loans are not an option, it makes sense to worry about completing your degree. Depending on the reasons your aid was suspended, you can likely file an appeal.
If you do not meet the minimum course or hour requirements, you may lose financial aid with no ability to appeal. However, if you have personal reasons for struggling academically during the school year, you can file an appeal.
As part of your financial aid suspension appeal, include a letter explaining what happened. This letter can help the committee determine whether to reinstate this help.
How to Understand the Appeals Process During Financial Aid Suspension
Filing a financial aid suspension appeal starts when you go to your school’s student financial services office. Ask them about the appeals process and what forms you need. Be diligent about gathering correct information and file your appeal by the deadline.
Schools generally only allow you to file an appeal when your financial aid is suspended due to an SAP problem. To have financial aid reinstated, you must:
- Understand your school’s SAP auditing process and the specific causes for your financial aid’s suspension.
- Show that you have corrected the SAP problem.
- Submit the appeal.
- Have your appeal accepted by the SAP committee.
When your appeal is accepted, you will be placed on financial aid probation. This provides you another semester, trimester, or quarter of financial aid. The committee will then reconvene to determine whether you addressed your SAP problem in a satisfactory way.
A successful SAP appeal will include information about why your academic status changed, you dropped courses or failed to sign up for enough courses, or otherwise did not meet your school’s standards.
There are many reasons students struggle, but some common causes include:
- Personal struggles with physical or mental health
- Family struggles, including illness or death
- Financial catastrophe, making your living situation unstable
As you complete your SAP appeal, gather information like health records, financial records, family statements, and correspondence with professors, employers, and peers that may be relevant. You should also write a personal letter to the SAP committee, which acknowledges that you did not meet SAP standards, that you understand what happened, and that you will take steps to correct this problem.
- Formal heading, including your name, student identification, the date, and the committee’s information
- Formal address, including names of committee members you have corresponded with
- Introductory and concluding paragraphs
- One or two paragraphs explaining events that caused your academic struggles
- Information in these middle paragraphs about how you will improve your performance in the coming semester, trimester, quarter, or year
- Formal signoff
- Information about relevant attachments, like doctors’ notes or personal statements from family members
You may also be required to create a plan, in a separate document, to improve your academic performance. If you have a good academic record from previous years, you can show that this is a temporary problem and you understand how to solve it. If you are a newer student, you may need to provide references from other school years or classes that show you are able to improve your performance.
Financial Aid Suspension Appeal Letter Sample
To understand how all the components of a financial aid suspension appeal letter work together, here is a sample:
Dear Dr. Smythe and Esteemed Members of the Committee,
My name is Joan Doe, and I am writing this letter as part of my appeal to reinstate my financial aid.
Because I struggled to complete classes during this past semester, it was determined that I did not make satisfactory academic progress per the institution’s guidelines. Consequently, my financial aid was revoked. While I respect the school’s decision regarding my grades, I need this financial support to continue completing my bachelor’s degree.
My poor academic progress occurred because of struggles within my family this year. My father was diagnosed with colorectal cancer. While his prognosis is good and we now know that treatment is going well, it was a devastating emotional blow. I spent more time with my family, helping to take care of the household and my two younger siblings while my mother was with my father during his treatment. This included a hospital stay of about one week, during which time I was unable to return to class.
I worked hard on my studies during this time, but because my time was much more limited, I was unable to focus on writing papers, studying for midterms and finals, and meeting some deadlines. My professors, including my adviser Dr. Smythe, have been as understanding as possible.
I did not communicate as clearly as I should have, and I understand that my negligence has translated into lower grades. I even failed some courses, which is a first for me, if you look at my previous years at this college. I regret such poor performance, and I want to improve in the coming academic year.
The school has accepted me as a student again for the upcoming semester, but without the financial aid provided through the Pell Grant and student loan programs, I cannot afford to attend. My academic record prior to this has been exceptional, and I believe I can return to this level of scholastic performance. Please consider reinstating my financial aid with my regret, my apologies, and my history as a good student in mind.
Thank you for your consideration. I appreciate attending this school and look forward to graduation.
Other Sources of Funding if Your Financial Aid Is Suspended
The SAP committee may not accept your appeal or your financial aid suspension could stem from other causes, like changing majors and no longer meeting scholarship requirements. Other sources of financial aid, like private student loans, can help you complete your semester or year if you are unable to get your financial aid reinstated.
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No student wants to find themself in academic probation, but it is not the end of the world. The first step to getting out of academic probation is to understand what it entails. You’ll want to have a thorough understanding of how you got there and how you can get out. Let’s go over how to interpret the rules of academic probation, and some pointers for not violating them.
What is academic probation?
Academic probation is a state of enrollment that students enter if they have not been making satisfactory academic progress . Typically, this means that they have not been meeting GPA expectations. Academic probation means that students are on the verge of losing their standing at the school. This can mean that if their performance continues to be poor or gets worse, they may lose opportunities. This can include scholarships and even their status as a student.
To provide an example, Northwestern University outlines its conditions for academic probation on their site:
- Earning two or more grades below C in any quarter.
- Having a cumulative GPA below 2.00 on all work attempted at Northwestern University (applicable for sophomores, juniors, and seniors).
- Failing in each of two consecutive quarters to complete at least three one-unit courses or the equivalent. Or, after six quarters of residence, failing to earn an average of three course units for each quarter of residence because of dropped courses, F or N grades, or uncompleted courses.
- Failing to maintain a C average in the major field of study.
In this example, you can see that failure to maintain certain grade point averages or maintain an enrollment quota can both lead to academic probation. But, it’s important to remember these criteria vary by school. Make sure to examine your own school’s academic probation criteria.
What are the consequences of academic probation?
Consequences of academic probation vary school-by-school. Some schools will force you to take time off from extracurricular activities. This is meant to encourage you to focus on bringing your academic performance back up. They may also remove you from the running for merit-based scholarships.
The college may also place restrictions on your course registration for future semesters. You may need to consult an adviser to ensure that the schedule you are building is approachable and feasible. This may seem like a consequence, but in reality, the school is looking out for you. Having an extra set of eyes on your schedule can help ensure that you don’t wind up in a similar predicament next semester.
Are there any advantages to academic probation?
Once you are on academic probation, your school knows that you are struggling. Many schools will make an effort to help you out. This can include putting you in touch with tutors and an adviser. Ideally, they will provide resources that can help you to get back on track. If you are on academic probation, you may feel frustrated with yourself and with your school. Don’t let this frustration prevent you from taking advantage of these resources. If there are people there to help you, take advantage of it.
Can academic probation get any worse?
Academic probation can certainly get worse if you don’t heed the warning appropriately. You can think of academic probation as a first warning. If you don’t improve your performance, you will end up in a significantly worse situation. This can include an academic suspension. This would force you to take between a semester and a year off school. It could also impact your financial aid package. If even this does not bring about an improvement, you may be subject to academic dismissal. This is essentially expulsion from your school.
How to return to normal student standing
Getting out of academic probation takes a lot of work, but the concept is simple. You’ll have to get back on track academically. This means going to class, doing your work, studying, and earning better grades. Once you show your adviser that you are back on track, you will be out of academic probation. It’s a good idea to be proactive in this process and be communicative with your adviser. If you don’t quite manage to pull off the grades you want, your adviser may vouch for you if they know you’ve been trying.
What to do if you are at risk of academic probation
If you are at risk of being placed on academic probation, you should do all that you can to avoid it. It’s good that you are reading into the consequences early. There are several ways in which you can be proactive to avoid slipping further in your academics. Take time off of extracurriculars and focus on your studies for now. Speak with your advisers and professors and let them know you need help.
Don’t feel embarrassed about your academic performance. This is one of the chief causes for students to neglect reaching out for help. Your professors and advisers are there to help you. If you are willing to put in the work, they are willing to guide you through the process. You can avoid getting into the mess of academic probation before it even starts, if you act now.
Make necessary adjustments to your schedule with the advice of your advisor.
Academic suspension is for one or two semesters.
If you are suspended, you may not be enrolled in courses.
If there were extenuating circumstances that led to the suspension, you may appeal to return. The email sent to you by this office explains your options and gives you links and instructions.
A student whose appeal is approved will be placed on probation.
Students returning from a one-semester or one-year suspension are on academic probation.
Before returning, you must meet with an academic advisor to create an Academic Success Plan.
You will remain on academic probation until you are in good standing. In many cases this takes more than one semester.
If you achieve at least a 2.3 grade point average for the term and a term credit completion rate of 100 percent (grades of A, B, C, D, not F, W, or I), you may remain on probation.
If good standing or continued probation is not achieved, you will be suspended again.
Change in Academic Status during a Semester or Term
There are times when your academic record may change after the academic holds are placed. This might be due to a late grade or a grade change, for example.
If this change is reflected in eServices, contact our office. We will review your academic record and let you know what we find.
Returning After a Completed Suspension
If you choose to sit out your suspension, you may return when it is complete.
Follow the instructions in the email regarding returning or contact our office by email, phone, or in person.
Do this mid-way through your final semester of suspension — March or October.
Assistance and Resources
Academic Advising Appointment Scheduling
Advisors in three areas serve as a first point of contact for students who are working to return to a status of good academic standing.
Centennial Hall 366
320-308-6075 Centennial Hall 229
320-308-3214 Centennial Hall 221
Student Academic and Service Resources
Other resources and services available on campus include:
Financial Aid After Academic Suspension
Those who wish to regain financial aid eligibility, can:
- Attend St. Cloud State University, paying for their courses on their own until they regain full compliance with the Satisfactory Academic Progress Policy. An advisor can help calculate how long it will take.
- OR successfully appeal their financial aid suspension. Students can appeal based on: the death of a relative, an injury or illness of the student, or other extenuating circumstances.
- A written appeal should be submitted to the Financial Aid Office for review. It must include:
- An explanation of the circumstances that affected your progress, and
- Appropriate supporting documentation, and
- What has changed in your situation that will allow you to demonstrate satisfactory academic progress at the next evaluation.
Contact the Financial Aid Office with questions.
Academic Appeals and Probation Office
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I am currently terminated from my dept (COE) because one of my GPA's went below 2.25.
I was supposed to send in the Termination Appeal form before or on the 19th, but I had thought the date was the 26th, and now can no longer submit the form (tried submitting it today).
Can anyone tell me what happens now? I immediately emailed my advisor but she hasn't replied yet. Can an exception be made and I send in the form late, or do I have to wait until the next "window" for appeals?
Never been in this position, and while I hope nobody has been in my position, I'm also kind of hoping someone else to guide/reassure that I'm still going to be ok in this institution.
From the email they sent.
“ To guarantee a decision by June 26, 2020: The appeal form must be submitted by Friday, June 19 at 5:00 pm.
Appeal decisions: will be sent to your Mavs email address
Submitting an appeal after June 19 While a student is welcome to submit a COE Termination Appeal any time:
§ the appeal link will be available until Friday, June 19 at 5:00 pm. If needing the appeal form after this time, email [email protected] and request the form; and
§ to guarantee an appeal result by Friday, June 26, 2020, the appeal form must be submitted by the date stated above. “
Looks like you need to email ENGRadvising and request a form. Seems like the 19th deadline was for a guaranteed result by the 26th.
Also you’re gonna be fine, but keep in mind that probation is designed to find you a place in the college. It isn’t easy, and it’s gonna suck, but if you do your work and work hard you’ll leave the college with some sort of degree, it may not be the one you’re going for, but engineering degrees are versatile and probation may be a learning opportunity you’ll need.
I’ve passed every class but stuck hard to the “C’s get degrees”. I learned that this isn’t true, and that I should’ve dropped a class or two instead of scraping by with C’s. This past semester I failed my first class (thanks corona) but I also made better grades in my other classes, however that fail got me kicked out of my intended major (ME). I’m going into Industrial Engineering and I’m losing maybe a semester at most. Industrial seems mountains easier, compared to Mechanical. I would’ve preferred ME, and I also should’ve dropped the class I failed this semester, but ultimately, I’m getting a degree still, I haven’t lost much time, or hours, and I’ve also learned a lot about what I am capable of and how I can do better.
So again, probation sucks and it may make you hella sad, but it’s gonna be ok, and you may even find that changing majors is going to be a nice stress relief compared to the major you’re in. Make sure you talk with your advisor, keep yourself informed, and look at how you can improve, for me it was staying on campus and studying, and visiting office hours.
The minimum Overall GPA required to graduate is 2.00. To view GPA(s) go to PipelineMT >Registration & Student Records menu >Academic Records >GPAs. All GPAs are displayed with explanation.
An undergraduate student failing to meet one of the following standards during any term will be placed on academic probation for the subsequent term:
- attain a 2.00 GPA for the current semester, or
- meet one of the following retention standards:
- if you have 0 – 29.99 overall combined quality (GPA) hours, you need a 1.50 Overall Combined GPA
- if you have 30 – 49.99 overall combined quality (GPA) hours, you need a 1.80 Overall Combined GPA
- if you have 50 or more overall combined quality (GPA) hours, you need a 2.00 Overall Combined GPA
A student on academic probation who fails to meet one of the above standards the next term in which enrolled, will be suspended. First time suspension is for one semester (not including summer) and any subsequent suspensions will be for 2 semesters (not including summer). Students with a prior suspension from MTSU or previous institution(s) are not eligible for probationary status and will be suspended for 2 semesters (not including summer) if the retention standard is not met.
Students placed on academic suspension are provided the opportunity to appeal for early reinstatement.
The Summer and Fall 2022 Academic Appeal Procedure & Information is available by clicking the button below. The deadline to submit an academic appeal for review is Monday, May 16 at 4:00 p.m. The Academic Appeals Committee meeting will be held on Wednesday, May 18, 9:00 a.m. in the College of Education building, and students will be notified of a decision by Thursday, May 19.
Each submitted appeal must minimally include (1) appeal form, (2) the student’s appeal statement, and (3) the student’s plan for academic approvement, if the appeal is granted. Additional documents to support the appeal may also be submitted. Students can choose to appeal for Summer or Fall 2022 at the May meeting, but if you are denied an appeal for Fall 2022 in May you cannot appeal again at the August meeting.
Students who do not meet academic standards at Shawnee State University will be placed on an academic status (probation, suspension, or dismissal) based on the number of credit hours attempted and cumulative GPA (see chart below).
Credit Hours Attempted 0-19.99 20-39.99 40+ GPA 1.50 or below 1.80 or below Below 2.00
Students who fall below a 2.0 GPA standard, but remain above the thresholds given above, will be sent a notice of unsatisfactory performance and will be encouraged to meet with an academic advisor.
In order to gain reinstatement to Shawnee State University, a student must appeal his/her suspension or dismissal to the Academic Appeals Committee.
NOTE: If your financial aid has been suspended, this appeal will not result in reinstatement of your financial aid. A separate appeal process is necessary. Please contact the Financial Aid office for more information about reinstatement of financial aid.
A student whose cumulative grade point average (GPA) drops below the suspension standard for the first time is placed on Academic Probation for the following semester. The only exception is for students who earn a 0.0 cumulative GPA and earn less than 3 credit hours during their first term of enrollment (see Academic Suspension below).
If the student is unable to raise his/her GPA above the suspension standard during the next term of enrollment, and does not achieve at least a 2.00 GPA for that term, he/she will be suspended.
Upon reinstatement, the student will remain on Academic Probation for the following term if his/her cumulative GPA remains below the suspension standard, but the student achieves a 2.00 or higher term GPA. If the student raises his/her cumulative GPA above the suspension standard, but later drops below the suspension standard again, he/she will be placed on Academic Probation again before being suspended.
A student whose cumulative grade point average (GPA) drops below the suspension standard for the second time is placed on Academic Suspension. Additionally, any student who earns a 0.0 cumulative GPA and earn less than 3 credit hours during his/her first term of enrollment will be placed on Academic Suspension. The student must wait one academic year (three semesters) before submitting a written appeal to return to Shawnee State University.
After completing a first suspension (three-semesters), the first time the student’s cumulative GPA falls below the suspension standards again, and he/she does not achieve a 2.00 GPA for the term, he/she will be placed on Academic Dismissal. The student must sit out two academic years (six semesters) before submitting a written appeal to return to Shawnee State University.
Upon return from Dismissal, if the student is dismissed again, he/she will be permanently dismissed and may not return to Shawnee State University.
Dean’s Honor List
Students who in any quarter complete a minimum of 12 units for letter grades, with no grade below a "B" and no grade of "W", "NC" or "I," and who average 3.5 GPA or better for that quarter, will be placed on the Dean’s Honor List. This will be noted on your official UCR transcript.
If you are on the Dean’s Honor List for all three quarters in an academic year, you will be placed on the Chancellor’s Honors List.
Grades provide a qualitative measure of scholarship while the cumulative unit load provides a quantitative measure of scholarship. Undergraduates in the College are subject to the following standards of minimum progress. If a student does not pass at least 24 units during any three consecutive quarters, registration may be blocked and the student will have to return to full-time status for the following quarter. Work completed in summer session on other campuses of the University and at other institutions is not counted toward satisfaction of minimum progress standards on this campus. Students who are on financial aid, whether state or federal, will have to average at least 36 units over the academic year (including Summer Session) in order to remain fully eligible for continued aid and should check with the Office of Financial Aid in case of doubts. This is especially important for students receiving VA support.
Good academic standing requires a minimum 2.00 grade point average (GPA) for work taken at the University of California. Students who fall below a 2.0, either at the end of any quarter or for the total graded courses taken in the University, are placed on academic probation. These categories are indicated clearly on your transcript. It is the student’s responsibility to be aware of their academic standing.
- Enrollment in only 12-15 units
- No S/NC grading
- No Internships (198I’s/198G’s)
- No Incomplete grades
- Minimum GPA of 2.33 for the quarter
Academic Disqualification and Reinstatement
If your GPA in any quarter falls below a 1.50 or, if after two terms on academic probation, your GPA is less than 2.00, you are "Subject to Dismissal." If you receive a letter of dismissal and wish to appeal the decision, please complete the Petition to Appeal Academic Dismissal.
If you are dismissed, it does not necessarily translate into a permanent separation. Your dismissal email will outline the terms of readmission. After you have met the requirements for reinstatement, file an Application for Readmission at the Office of the Registrar at least six weeks before the beginning of the quarter you wish to return and have your official transcripts sent to Undergraduate Admissions.
The academic record of every student is reviewed by the Academic Appeals Board of the faculty, the Dean of the Faculty, and the Dean of Students at the end of each term. As a result of such reviews, students may be placed on academic probation by the Dean of Students or the Academic Appeals Board as a warning that they are in danger of academic suspension. Students are placed on academic probation whenever their cumulative GPA falls below 2.0. Students on academic probation are assigned to work with Academic Support Specialists to improve their academic performance. No student on academic probation may be enrolled as less than a full-time student, unless special permission has been given by the Dean of Students. Students on academic probation may continue to participate in co-curricular programs, such as athletics, theater, clubs, and organizations upon review and approval by the Associate Dean for Student Success.
First-time first year students who have achieved less than a 1.00 GPA in their first semester at the College will have their academic record reviewed by the Dean of Faculty (or representative), in consultation with others, including; the Dean of Students, Academic Advisor, Academic Support Specialists, etc. After the review is complete, a decision may be made to not suspend the student, but to instead place the student on academic probation. Students who are assigned this status are required to meet with the Associate Dean of Faculty for Student Success before the start of their second semester to create a plan which will outline a set of expectations designed to keep the student accountable and create a blueprint for improved academic success.
Students who have completed their second semester and beyond are suspended when their GPA in any term is less than 1.0, even if they have not previously been on academic probation. In addition, students on academic probation are suspended when their GPA for any probationary term is less than 2.0. No student may remain on academic probation for more than two consecutive semesters without being suspended.
All students who are suspended have the right to appeal. Appeals are considered on a case-by-case basis. Students with a pending appeal of a suspension after spring semester who are taking a course in the first Summer Session term will be permitted to complete the course and, if applicable, remain in student housing regardless of the outcome of the appeal.
A student who is suspended for academic reasons is not eligible to apply for readmission for at least six months. A student may be readmitted only once; a second suspension for academic reasons is known officially as an Academic Dismissal and becomes a permanent separation from the College for academic reasons. Suspension or dismissal from the College may also be mandated under conditions set forth under the conduct process. Probation, academic suspension or dismissal, and readmission are noted on the student’s official academic record and appear on transcripts sent outside the College. Parents or guardians are notified when a dependent student is placed on probation, suspension, or dismissal. Only in unusual circumstances can exceptions to the rules concerning probation, suspension, and dismissal be considered by the Academic Appeals Board.
Academic Appeals Board
The Academic Appeals Board is a part of the College’s governance system. It considers and acts on cases of academic probation, suspension, or dismissal; on cases in which students appeal the interpretation of faculty rules by a dean; and on cases in which faculty rules are unclear.
The Board and the Dean of Students meet at the end of each semester to review the academic records of all students and to take such action as is necessary in cases involving academic probation, suspension, and dismissal.
Throughout the academic year, the Board considers appeals involving the academic policies of the College and their interpretation. In extraordinary cases, the Board grants exceptions to faculty rules, but only by a unanimous vote of all three voting members of the Board.
Students who wish to appeal an academic decision by a dean or who believe that they deserve an exemption from an academic policy may present a written appeal to the Board. The appeal must clearly describe the decision being appealed or the policy from which the student wishes to be exempted and must state the substantive reasons for the appeal.
Each appeal must also have attached a detailed statement from the advisor regarding the appeal. Additional information may be appended to the written appeal if desired. Each appeal must be signed and include the student’s mailing address. Appeals may be submitted to the Dean of Students or the chairperson of the Board by email.
To request credit for off-campus study, a student must see the Director of Off-Campus Programs.
Protection Against Improper Academic Evaluation
Students are responsible for maintaining standards of academic performance established by their professors, but they will have protection against prejudiced or capricious academic evaluation.
Students will be informed at the beginning of the course of the evaluative criteria to be used for that course. When a student believes his or her grade in a course has been prejudiced or capricious and has been unable to resolve the matter through interaction with the faculty member involved, the student may call the matter to the attention of the departmental chairperson.
Students must contact the chairperson within two calendar weeks following the beginning of classes in the term following the alleged injustice. After the student has submitted a letter specifying the details of the alleged injustice, the chairperson will appoint a committee of the instructor’s colleagues to meet with the student and the instructor and hear evidence concerning the alleged injustice. Whenever possible, the committee will consist of three members of the instructor’s department. When the department is too small to permit this procedure, the committee may be composed of two colleagues instead of three. When the departmental chairperson is the instructor accused of the alleged injustice, the student may contact the faculty member of highest rank within the department other than the chairperson, who will appoint a review committee. Any student requesting a review is responsible for presenting for review all tests, papers, etc., that enter into a grade and that have been returned to the student. All tests, papers, etc., that enter into a grade and have not been returned to students will be kept on file by instructors for at least one semester following the end of a course. After hearing all available evidence in a particular case, the members of the review committee meet with the instructor (the student not being present) and state their opinions concerning the matter. If there is unanimous agreement among the committee members that a grade should be changed, the instructor is obligated to change the grade accordingly. In the absence of such unanimous agreement, the grade decision rests solely with the instructor. (This policy was approved by the faculty on April 4, 1967, with editorial revisions in July 1977 and June 1993.)
An academic appeal letter is typically written by a student regarding his/her academic performance or any request related to his/her college. This letter is an opportunity to present the actual condition of your personal life and the desire of education. This letter is the best place to express your academic concern and to demonstrate your ability and plans to achieve academic success.
Here an example of appeal letter written to request against the given marks or grade which may be deemed unfair or inappropriate for the work rendered by a student.
Example of Academic Appeal Letter
78 Rogers Garden,
Professor M. Harrison
Department of Management
948, Eastern Lane
Pennsylvania, SH 4762
RE: Academic appeal against poor grades
I am writing this letter to appeal a review of the poor grades I received this semester result, dated January 9, 2014.
I confess, I had encountered a pathetic phase in my life during the last semester and as a result of that tough situation I have secured poor grades. I really do not mean to make excuses for my poor grades however I simply like to give details of the circumstances I have gone through.
My mother became very ill in December, 2013 and admitted in hospital. Needless to say, I was in the hospital to take care of my mother all the December. So that I was absent almost the month. I would like to appeal for a resubmission of my previous assignments and re evaluation for the same.
I love Pennsylvania University, and it would stand for so much to graduate with a degree from this school. Fortunately, my mother is recuperating and has returned home. I have met with my professor yesterday, and I will act upon her advice from now onwards.
Please understand that I am a good student who had gone through a very bad phase in life and in result a bad semester of academic performance. I hope you will provide me a second chance.
Thank you for your kind consideration of this appeal and I hope you will revert me with positive news.
Given Below are a few Appeal letter samples for a clearer Idea.
Insurance Appeal Letter Format
Appeal letter for insurance is written in reply to an insurance company’s particular decision. Purpose of the appeal letter for insurance is to tell the insurance company that you disagree.
Appeal Letter for Donation
Sample Appeal Letter for Donation is a formal type of written communication by NGO or welfare associations for donation request.
Financial Aid Appeal Letter Example
If you are an entrepreneur and need finance to start a new business or grow your existing one, there are several funding sources such as well established companies and cooperative.
Appeal Letter for College Readmission
An appeal letter for college readmission provides a second opportunity to the students before the admission officer for reconsideration of their application.
Medical Appeal Letter Sample
Sample Medical appeal letter are usually formal type of request addressed to the concerned medical officers such as the head of the hospital management, medical supervisor etc.
Appeal Letter for College
Sometimes when you are not able for frank and open conversation the best way to communicate to parents is through a letter.
Grounds for appeal include technical error or extenuating circumstances (e.g., severe medical problems or family crisis). Approval of an Appeal is not guaranteed, and this should be seen as your last option. Students must present information to the Committee in writing only. The letter of appeal must be written by the student, must state the reasons for the appeal, and should be accompanied by appropriate documentation and a completed Appeal Cover Sheet. Decisions of the Committee are final. Students are notified in writing within one month of the Appeal Cycle.
Note: Submission of an appeal does not guarantee reinstatement. Presenting false or intentionally misleading information in the Appeal may result in immediate Dismissal of the Appeal and/or judicial charges.
Suspension and Dismissal
Students may appeal, in writing, according to the posted submission deadlines noted below. If your appeal is approved, you will be readmitted on Probation for the following semester of enrollment and a note of Academic Suspension or Dismissal will remain in your academic file.
In exceptional circumstances, and demonstration of strong academic performance, students may appeal to withdraw from a previous semester. Under this policy, the student receives a semester of Ws. It is not possible to retroactively withdraw from individual classes – the entire semester is withdrawn.
Submitting an Academic Appeal
If you believe you have circumstances appropriate for Appeal, it is important that you come in person to speak with an Academic Standing Dean.
Letter of Appeal
- The Appeal letter must be written by the student and should be comprehensive, outlining the specific request.
- The Appeal should be typed (no more than four-pages).
- The Appeal must include your name, ID number, current address and email.
Include information on:
- The circumstances that negatively impacted your academic performance during the semester of for Retroactive Withdrawal or what led to the Suspension or Dismissal.
- What you did to address these issues or what you are doing if these circumstances are still ongoing.
- Why you did not withdraw from the semester.
- Any contact that you made with any other internal or outside office(s) to address these issues. Or why you did not seek contact? What has changed since you contacted these offices.
- You must outline an academic and personal action plan that you will implement if reinstated to SAS.
- You must attach documentation to verify the problem(s) you experienced.
Appeals submitted by email will not be accepted without prior approval from the Dean for Academic Standing.
The decision of the Faculty Committee for Academic Standing is final.
When to Submit
The SAS Faculty Committee for Academic Standing convenes three times annually in January, June and August. Students seeking to submit an Appeal for consideration should submit their complete Appeal Package – with supporting documentation – by the following deadlines:
January Appeals are due by the first Friday in January. June Appeals are due by June 7. August Appeals are due by August 22.
Appeals that arrive after the deadline may be resubmitted for review during the next academic appeals cycle.
Where to Send Appeals:
During the current Covid-19 “Stay-at-home” orders, we cannot receive appeals by mail. Henceforth, appeals can be submitted through Rutgers Canvas upon completing the following process.
- Request a virtual WebEx meeting with an Academic Standing Dean via Online Chat or calling 848-932-8888.
- Upon meeting with the Dean, students will be authorized for access and added to the SAS-OAAS Appeals Portal on CANVAS.
- Receive and accept your course invitation to the SAS Appeals Portal then upload all relevant documents. (See “Letter of Appeal” above.)
NOTE: Submission of an appeal DOES NOT guarantee reinstatement.
A letter of appeal is a request for reconsideration. In academic situations, a student might appeal a course grade, an inadequate financial aid award, a denial of financial aid, an unfavorable admissions decision, probation or a warning for unsatisfactory academic progress, or dismissal from college. Appeals are not restricted to academia, however; letters may be submitted to appeal a denial of coverage by an insurance company, an unfavorable decision by the Internal Revenue Service, a denial of Social Security disability benefits, and more.
Carefully follow directions
If instructions are provided on how to appeal a decision or action by an academic institution or other organization, follow those directions carefully. Students may also check with a college counselor or adviser about the procedure for filing an appeal, and this kind of information may also be posted on a college website. Websites are usually a source for any special forms required, and the kinds of appeals that will not be considered may be announced here. Find out whom an appeal should be sent to, as well as important deadlines. Sometimes it is a committee and not a single individual who should be the recipient of an appeal. That may also be learned on a website.
Advantages of a written appeal
A well-written appeal is always more effective than an oral appeal. It is easy to ignore or brush off an oral appeal; a written appeal almost demands a response. Also, a written appeal allows you to state exactly what you want to say to the person responsible for a decision. An anxious appellant may not include all the important points he or she wants to make in an oral appeal, unintentionally omitting an important point due to the tension of the moment. A written appeal also provides a record, and putting the necessary time and effort into an appeal letter shows you are interested and sincere, and that the appeal is not a casual matter.
The Appeal Letter
Start your letter by stating its purpose, and clearly and concisely indicate the issue or problem.
Next, describe the circumstances surrounding the decision you are appealing. If you believe a decision by a teacher or a college committee was an error, explain that and attach any documents to demonstrate it. For example, if you were sent a notice of unsatisfactory academic progress that you believe should have been sent to a student with whom you share the same surname, indicate that and submit tests or test scores to back up your point.
Introduce new information that might affect the decision you are appealing. This might be an explanation of the efforts you have made to change your study habits, or the help you have received from a tutor, or an improvement in your grades. Also, describe the purpose of any documentation you have enclosed with your appeal letter. If you have notes on a telephone discussion with someone who is involved in an appeal issue, include those as well.
Finally, make a favorable impression by formatting your appeal letter correctly and by keeping it brief and concise.
I’m writing this letter to appeal the decision to academically dismiss me from SUNY Plattsburgh. I do not blame anybody but myself for the situation I’m currently in. Over the course of the two semesters that I’ve been at SUNY Plattsburgh, my grades have been affected by many academic challenges.
My first semester was really tough for me and I found the courses I was taking very challenging. During mid-terms that semester, I had about two E’s. One subject that gave me the most trouble was Chemistry. My chemistry professor strongly recommended that I take a remedial Chemistry course in addition with the four credit general Chemistry, or otherwise I might struggle with the course. Unfortunately, the class that he recommended I take started a bit later than it should have so I fell behind in the Chemistry course. In the end I withdrew from the class although I stayed in the remedial course. However, I still managed to finish out my first semester with a decent GPA of a 3.11.
I started my second semester with high hopes. In-fact, the problem is that I had set my hopes too high. I was overly optimistic declaring a minor, and being ambitious about the number of credits I could handle each semester. As a result of this, my grades suffered. As we progressed through content, the material in the classes started to get harder and some of the courses required more time outside of class in-order to stay on top of the material. The biggest mistake I made was waiting until the end to seek help. Very late into the semester I started going to the learning center, the library, and even to see professors. However, in the end it was too little too late. Despite my last minute efforts, I was only able to get my cumulative GPA up to a 1.92
I have dealt with the issue that I faced during the semester and I’m now ready to give it another shot. Before the semester ended, I went to my advisor with some academic concerns like completing my degree on time, changing majors, and some of the difficulties I faced during the semester. She talked with me about other majors I could look into. Concerning my grades, she said it looks like I was overwhelmed this semester by taking more credits than I could handle. With her advice, I decided that it would be a good idea to drop my music minor in-order to focus strictly on the sciences. We then mapped out the courses that I would need to take in the upcoming semesters in order to graduate on time. My advisor even advised me to consider changing from a B.A. to a B.Sc. degree which I plan on doing.
The time at SUNY Plattsburgh has really taught me a lot. I am more matured now than when I first came in. I take full responsibility for what has happened. If given the chance to continue at SUNY Plattsburgh on academic, I will make sure to make the necessary changes based on the lessons that I’ve learned this semester. First, this semester, I’ve learned what study methods and techniques are most effective for me. This will make my studies more efficient. Secondly, I will seek help sooner rather than later. I waited too long before I started going to the learning center, library, and to seek help from professors. Most important of all, I will make sure to take on a course load I can handle. I don’t plan on taking more than 16 credits. I will follow the plan that I laid out with my advisor. With all this behind me, if given a second chance to continue at Plattsburgh, things will be different.
University policies on academic status are summarized below. However, because the consequences of being placed on academic probation vary from one academic unit to another, if you are in this situation and have questions, you should check with your unit’s Academic Advising Office.
A student whose term and cumulative grade point averages are 2.0 or higher is in regular or good academic standing. However, some departments and some academic units require higher GPA’s in order to gain admission to or remain enrolled in a specific program. If you are in good academic standing, but are not admissible to one degree program, you should contact an academic adviser in the Discovery Center for guidance in exploring your major options.
- A student in good standing whose term grade point average subsequently falls below 2.0 but is 1.0 or above is placed on academic probation, even if the student’s cumulative GPA remains above 2.0. A student on academic probation must remove probation within two consecutive semesters or become subject to academic dismissal.
- A student whose term grade point average falls below 1.0 is ordinarily declared ineligible to re-enroll. Most academic units, however, give some leeway in this regard to first term freshmen whose record shows sufficient promise to warrant some latitude.
- A student who has been dismissed, or declared ineligible to re-enroll, for academic reasons may be readmitted only upon the approval of the dean of the division in which the student desires to enroll. As a condition of readmission, the Dean may set forth stipulations with regard to minimum standards of academic work that must be completed prior to readmission and maintained by the student following readmission. (Check with the unit in which you wish to enroll about readmission requirements with regard to GPA’s, numbers of credit hours, specific courses that must be completed.) If the student again becomes ineligible to enroll, his/her ineligibility to re-enroll may be considered permanent.
- These regulations are the prescribed minimal standards but do not limit the authority of the faculty of any school or college to adopt and enforce additional regulations affecting students enrolled therein.
- A student who has attempted at least 60 semester hours will not be making satisfactory progress for financial aid purposes if the student’s cumulative grade point average is less than 1.67. Satisfactory academic progress for financial aid recipients is determined independently from academic probation and dismissal status. It is possible to remain academically eligible (i.e., not dismissed) while not meeting satisfactory academic progress standards for financial aid purposes.
Information about readmission to the University of Missouri can be found at the Undergraduate Re-Admission Web page.
MU is an equal opportunity/access/affirmative action/pro-disabled and veteran employer and does not discriminate on the basis of sex in our education programs or activities, pursuant to Title IX and 34 CFR Part 106. For more information, visit MU’s Nondiscrimination Policy or the Office of Institutional Equity.
- A written appeal should be submitted to the Financial Aid Office for review. It must include: