How to address christmas card envelopes

You send them out every year, but do you send your holiday cards out right?

We know, we know, it's the thought that counts, but Mama always taught us to make the right impression—especially when it comes to correspondence by mail.

WATCH: Christmas Card Etiquette Mistakes We Hope You'll Never Make

In case you need a refresher, or never knew proper holiday card etiquette in the first place, here's everything you need to know before you drop that sweet family photo in the mail this holiday season:

1. Help out your neighborhood mail carrier, and write the address in capital letters.

According to the USPS, addresses should always be printed in all capital letters. This makes your handwriting easier for mail carriers to read, thereby increasing the chances your cards end up in the right hands.

2. Get the titles right.

This one is tricky, which is why we recommend keeping our dear friend Emily Post close by while you fill out your cards.

For the guys, you can never go wrong with "Mr.," but the ladies are a bit more difficult. Traditionally, "Miss" should be used for unmarried women or young girls under the age of 18. "Mrs. is always the appropriate title for a married woman," while "Ms." can be used for any woman, regardless of her marital status. (When in doubt, use "Ms.") For the ins and outs of addressing couples, visit Emily Post's Guide to Addressing Correspondence.

3. Ace the grammar.

It's always "Happy New Year" and "Season's Greetings." It's never "Happy New Years," "Happy New Year's," and certainly not "Seasons Greetings."

Sending Holiday cards is one of the most important Christmas traditions for many households. However, sending annual greeting cards is often easier said than done. So if you’re wondering how to address Christmas cards, we have you covered.

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When it comes to sending out Christmas cards, the last step to sending the perfect greeting is addressing your cards with the proper Christmas card etiquette. Whether you’re sending photo Christmas cards to your co-workers or sending a family card to a loved one, there are easy rules and tips that you can follow to make sure your Christmas wishes make it to their destination. Get started with our guide below.

How to address christmas card envelopes

Step by Step: How to Address Christmas Cards

Addressing Holiday cards is an important step in Christmas card etiquette. How you address a recipient can determine how receptive that person is to your greeting. Follow these steps and rules when addressing your Christmas cards to avoid any unwanted reactions.

  1. Use titles for associates and acquaintances. If you’re sending Christmas cards to a person that you’re not close with, use formal titles when addressing their envelope, such as “Mr. John Doe” or “Ms. Jane Doe”.
  2. Titles for a single person: If you’re addressing a card to a single woman, use the title “Miss”. If you’re unsure of the recipient’s marital status, use the titles “Ms. Jane Doe” or “Mr. John Doe”.
  3. Titles for a married couple: Address a married couple traditionally as “Mr. and Mrs. John Doe” or try “Mr. and Mrs. John and Jane Doe” for a modern take.
  4. Titles for an unmarried couple that lives together: Address an unmarried couple that lives together by joining their names with “and”, such as “Mr. John Smith and Ms. Jane Doe”.
  5. Titles for a family: Use the family’s last name to address your card if the card is intended for the entire family, i.e. write “The Smith Family”.
  6. Use professional titles. Always use professional titles when addressing your card to doctors, members of the clergy, or elected officials.
  7. Use informal titles for close friends and loved ones. If you’re sending a Christmas card to a person that you’re very close with, you can skip the title and just use “John Doe” or “Jane Doe” when addressing your card.
  8. Use a company’s office address when sending business Christmas cards. If you’re sending Christmas cards to a company or a colleague, always send the card to their primary office address.
  9. Don’t use abbreviations. Avoid using abbreviations for street names. For instance, spell out “Ln.” as “Lane” or “St.” as “Street”.

How to address christmas card envelopes

Creative Ways to Address Your Christmas Card Envelope

After you’ve figured out the logistics for how to address your Christmas cards, you can begin designing your envelopes. This is a fun and inspirational process that can get crafty. You can even set aside time with a friend or family member to decorate your envelopes together and get creative.

Find pens you like: Take time to purchase pens with strong ink to get you through the mailing process! If you plan on using calligraphy or hand lettering to write your recipients’ addresses, use a fountain pen with an ink cartridge and flex nib. Other popular pens include felt pens, brush pens, and dip pens.

Choose a festive envelope color: Spice up your Christmas cards by using colored envelopes to make your card stand out! Popular envelope colors for the holiday season include antique gold, white, red, and green. Try to match the envelope for the card.

Experiment with Calligraphy: Calligraphy has been around for years and is commonly used for special occasions. The holidays are the perfect time to try your hand at calligraphy. Use a felt pen to practice in advance and then upgrade to a fountain pen to begin addressing your envelopes! Stick to black ink or white ink to balance out a festive colored envelope.

Return address labels: Save yourself some time by using custom address labels that match your holiday card when considering your return address. Holiday address labels add character and charm to your card while giving a hint to the recipient that a special holiday card is to follow.

Custom postage: If you want to embellish your card even further, use custom postage stamps that match your address labels and Christmas cards. You can customize postage with a photo of your family that didn’t make the final cut for your Christmas card to get the most use out of your Christmas photos.

Resources Related to How to Address Christmas Cards

Sending Christmas cards can be a fun activity if you use the steps from above to simplify your process. Always take the time to properly address your recipients, while remembering to give your cards a custom feel that represents your holiday cheer with holiday card wishes and messages.

How to address christmas card envelopes

A Simplified Guide on How To Address Your Holiday Cards

During the holiday season, there is nothing quite like the joy that comes from sending and receiving holiday cards. Whether you’re looking to connect with loved ones and share stories from the year or you want to let your dedicated customers know how much you appreciate their business, this small gesture has a way of delivering big results on an emotional front. Of course, there are probably a few questions kicking around in your head. Namely, you may not know how to address Christmas cards. Though it can seem complicated, it is actually a pretty simple process!

Remember These Preliminary Steps

How to address christmas card envelopes

Before you start writing anything out, you need to make sure you have the right tools for the job. You need to first select cards with a style that fits your personality. Take a moment to explore the various designs available or consider the option of customizing your own holiday cards. A quality pen is also key to your success. Some people say the right pen can make all the difference in the experience, so test out a few different models to find one that writes in a way you enjoy.

Finally, be sure to have all of the addresses you will need. These days, it might be a bit more difficult to remember exactly where your friends live. If this is the case, there’s nothing wrong with touching base and getting the info directly from your loved ones.

Consider the Proper Titles

How to address christmas card envelopes

How to properly address each friend, family member, or client on the envelope of your card is where many people struggle. Thankfully, there’s an easy way to figure this out. You should only use official titles for people you are not particularly close with or are more acquaintances or professional associates. For family members and friends, you can write their names however you would normally refer to them. This approach to Christmas card salutations is the best way to feel confident with your decision.

Include a Return Address

When addressing Christmas cards, it is also important to include a return address. Should there be an error along the delivery route or if an address has changed without you being aware, the return address ensures the card makes it back to you. Losing a card in the mail due to a common mistake is kind of like throwing money out the window. Include all pertinent info in your return address and give yourself peace of mind that your cards will not just wind up in the trash somewhere.

Get Creative

You can also get creative with how to address Christmas cards. Grab some markers and colored pencils and make some festive designs along the outside of the envelope. This is a nice way to put your own personal touch on things and stretch some creative muscles along the way. As long as your designs don’t interfere with the legibility of the address or return address, you can make a work of art on the holiday cards you mail out. Plus, decorating envelopes is a great way to put you in festive spirits and is a fun family activity.

There are plenty of solid reasons to think about sending out holiday cards this year. If you’re stuck on how to address Christmas cards, remember to keep the approach simple. Just as with addressing any letter, the correct info is key. Find the perfect holiday cards for your needs by taking a look at the selection at Cards for Causes. Peruse the various styles and get the process of writing your own cards underway.


Season's Greetings, done right.

How to address christmas card envelopes

Is it Season’s Greetings or Seasons Greetings? (Photo: Kerkez, Getty Images/iStockphoto)

Corrections and clarifications: An earlier version of this story did not account for the plural possessive of the Smith family. It should be Smiths’ holiday party.

Don’t get caught wishing someone Happy New Year’s. Holiday cards can be trickier than they seem. Aside from tracking down mailing addresses, there’s grammar and etiquette to worry about.

Here’s what you should know before sticking stamps on those envelopes:

Write the address in all capital letters

Addresses should be printed in all capital letters, according to the US Postal Service. This is to ensure your cards arrive at the correct addresses.

Miss or Ms. or Mrs.?

Miss is an unmarried woman or young girl under the age of 18. Mrs. is a married woman. Ms. can be used for any woman, no matter her marital status.

Formal titles?

Sharon Schweitzer, an international etiquette and modern manners expert, said always opt for formal titles.

That’s Mrs., Ms., Miss and Mr. Traditional addresses for married couples use a man’s first and last name: Mr. and Mrs. John Kelly. But, it’s also 2017. So, per Emily Post guidelines, including the woman’s name is acceptable, and a woman’s name can go before a man’s.

For unmarried couples, use her maiden name, such as Mr. John Smith and Ms. Mary Williams, Schweitzer, who’s mailed 1,000 holiday cards this year, said. Divorced women have the option of using their ex-husband’s last name or using their maiden name. A legal name would take precedent. Widowed women can still be addressed with the late husband’s name (Mrs. John Smith) or using a Mrs. or Ms. in front of the woman’s name (Mrs. or Ms. Jane Smith) — ask the recipient’s preference, Schweitzer said.

For married women keeping their maiden name, use her first name and maiden name and her spouse’s first and last name. Emily Post advises using Ms. in this case. For women who are engaged and those living with a spouse, use Ms. with the woman’s maiden name until married, Schweitzer said.

In business, Ms. is usually the most appropriate.

With all of that being said, how you address your cards often depends on your social circles.

“Many people are very informal and how a holiday card is mailed doesn’t impact their world,” Schweitzer said.

Happy New Year or Happy New Year’s or Happy New Years?

Do: Happy New Year. Season’s Greetings. Only capitalize the name of the holiday, not references to events in the new year. Example: Angie is having a baby in the new year.

Don’t: Happy New Year’s. Happy New Years. Seasons Greetings.

The Smiths’ or Smith’s or Smiths?

Last name: Smith

Do: Merry Christmas from the Smiths. You’re invited to the Smiths’ holiday party. From the Smith family.

Don’t: From the Smith’s

Last name: Jones

Do: The Joneses. The Jones family. The Jones’ holiday party. (When a name ends in “s” add “es”)

Don’t: From the Jones’

Last name: May

Do: The Mays

Don’t: The Maies

Names ending in “ch” (unless it’s pronouced with a hard k, like “monarch”), s, sh, x and z require an “es” to make them plural. All other names simply use “s.”

Can you wrap your head around the fact that Christmas is just over 4 weeks away? I sure can’t. Preparing for Christmas this year has been a whirlwind and my list just keeps getting longer instead of shorter. Oh, and did I mention that I haven’t even started on those handmade Christmas cards I plan to make! Yikes.

Since I know most of you are on top of your holiday game and are in the process of getting your cards ready to mail, I thought I’d share some fun and easy Christmas card envelope decorating ideas with you. Enjoy and be inspired!

How to address christmas card envelopes

Check out these creative ideas for personalizing Christmas envelopes and let me know which is your favorite!


PRETTY POSTAGE : There are some cool postage stamps available from the post office and just a few fancy ones will give your envelope a special touch. Buy holiday stamps in small denominations that equal the postage amount and pile them on the front of you envelope to make it festive.

How to address christmas card envelopes

WAX SEALS: I love the look of a stylish sticker to seal the flap of an envelope and a wax seal takes that look up a notch. A personalized wax seal also makes a great gift for a girlfriend or newlyweds.

How to address christmas card envelopes

PERSONALIZED STAMP: Personalized stamps are an easy way to customize envelopes for home or business use. Paper Source has a great selection of personalized stamps in both everyday and seasonal designs. And when it comes to gift giving, a personalized stamp make a great gift too!

How to address christmas card envelopes

FABRIC ENVELOPES: If you want to put your crafting skills to work, try making a fabric envelope for your cards. Buy a fat quarter fabric bundle from JoAnn Fabric and use a paper envelope as a template to cut our the envelope shape. If you’re planning to mail ( versus hand deliver) your envelopes make sure to stitch the flap closed and ask the post office to hand cancel the postage instead of running it through their machines.

How to address christmas card envelopes

LINED ENVELOPES: You can add high style to plain envelopes by lining them with decorative paper, gift wrap or a paper doily that coordinates with the colors or style of your Christmas card.

How to address christmas card envelopes

STAMPED ENVELOPES: A super simple way to create stylish envelopes is by stamping a polka dot design on the inside flap. No stamp required, just use a pencil eraser and colorful ink to create your pattern.

How to address christmas card envelopes

WASHI TAPE ENVELOPES: One of my favorite crafting supplies is decorative washi tape. You can use it to UpStyle an envelope by lining the outer edge or I love the idea of using a strip of tape under the postage stamp.

How to address christmas card envelopes

How to address christmas card envelopes

As you can see from all of these ideas, it’s really easy to dress up your Christmas card envelopes. I’ll be working on my Christmas cards this weekend and will definitely be putting some of these ideas to use.

How to address christmas card envelopes

I love sending Christmas cards. They are actually the only cards we send all year because I think most cards are a waste of money.

One thing I don’t like, however, is addressing them. It’s such a long process, and by the time I’m done my handwriting looks like I went to medical school.

How to address christmas card envelopes

Years ago I started using Microsoft Word to create my labels and I’ve never looked back. So here’s a step-by-step tutorial of how to do it yourself.

First you’re going to need labels. If you’re good with graphics you can choose plain labels and design them yourself, otherwise there are plenty of pre-printed labels available. I like these 2″ x 4″ holly labels* (use with Avery Template 5163) because they’re a good size for any length address.

Next you’re going to need your card list. We used our wedding invitation list and went from there. Over the year we’ve added people, dropped people, and combined or separated as needed. Setting up the list the first time is a pain, but once it’s done you have a master list for basically all major life events and every holiday, so I think it’s worth it.

In an Excel file (you can also use Word, but Excel makes sorting easier) create a new spreadsheet. In the top row, create the following headers:

  • Address To – this is to whom you want your mail addressed, such as The Smith Family or Mr. & Mrs. Smith
  • Names – What you normal call them, such as Grandma & Grandpa or Joe from work
  • Street – house number and street, unit number if needed
  • City – or town
  • State – abbreviate, as you would on an envelope
  • Zip

Other things you may add include phone and e-mail, names of children, etc. We also have a column to specify the priority of each person or family on our list. It sounds kind of cruel, but when the budget is tight it’s nice to have and easy way to sort the list. I suggest having 25 people in each priority level since photo cards are printed in groups of 25.

Make sure you keep this list up to date when someone moves, gets married, or changes their name. Sending out an incorrectly addressed card is awkward and a waste of money.

When sending out your holiday cards this year, why not make the envelope as special as what’s contained inside? Receiving a card enveloped in a unique design makes opening it twice as fun! Read on for ten neat ways to dress up your envelopes.

1. Metallic Christmas Tree

Lindsey Bugbee of The Postman’s Knock has lots of ideas for giving your holiday cards and envelopes a stunning look. I really love how she fills the square envelope with a metallic tree, pretty diagonal lettering, flourishes, and unique postage stamps! For more inspiration from Lindsey, including a step-by-step tutorial on drawing a metallic Christmas tree, click here.

2. Trees Galore

Crystal Kate of Live. Craft. Create. is full of fun, festive ways to address an envelope. From tree doodles to writing out the address in the shape of a tree, I’m inspired by Crystal’s pine fresh ideas! Be sure to check out her blog to see more.

3. A Christmas Present

By drawing thick horizontal and vertical lines, you can make an envelope look like a Christmas present. I especially love the hand drawn pine needles, holly leaves, and pinecones on this envelope. And even if calligraphy isn’t your style, your everyday handwriting will look quite nice with this embellishment.

4. Keep It Simple

You can make an envelope look nice without lots of details. Here, the name is more prominent than the address and a single wisp of greenery adds a festive touch. If you don’t feel like addressing envelopes yourself, check out this artist’s Etsy shop, and she’ll gladly address envelopes for you.

5. Flying Through the Sky

The curved line on this envelope brings to mind Santa’s sleigh flying though the sky. I’m imagining each card magically flying through the postal service and into each recipient’s mailbox!

6. Playing with Line Weights

I love the balance of thick and thin lettering on these envelopes. The bold lettering of the family name provides a nice contrast to the thinner lines of the address. And the combination of green and red ink on the brown envelope feels a bit rustic, which is a nice touch!

7. Drawing Circles

When you start with a simple circle, you can embellish it several ways. In these two cards, the address is contained within a circular shape: a striped ornament on one and a circle with holly clusters on the other. I’m thinking you could also draw a simple wreath with abstract leaves. (Pro tip: Always draw in pencil first, then trace over your lines with pen.)

8. Pops of Red and Green

Red and green ink gives this white envelope a strong pop of holiday color! Also, I find the little bitty banner utterly charming. To have this calligrapher address your holiday envelopes, click here to visit her site.

9. Whimsical Flourishes

Give your envelopes a whimsical feel when you add flourishes to select letters. The curlicues on “Street” and “Herrin” here are so lovely!

10. Put a Tag On It

How clever is this design!? This calligrapher contained each address within a hand drawn gift tag. If you want your own holiday cards to look this neat, have Calligraphy by Carrie do them for you. I’m sure everyone who receives your card will be raving about the envelope design—I know I would!

How to address christmas card envelopes

Not long ago, dropping a note in the mail was part of everyday life. Now we communicate instantly with texts, emails, and social media—but when you want to send a tangible, lasting, meaningful message, there’s nothing like a card. Here’s how to address an envelope and send your card out into the world.


Inspired? Create and share by tagging @HallmarkStores.

How to address the envelope

It’s important to get the addresses in the right spots, or you risk your mail landing on your own doorstep instead of the intended recipient’s.

Add Your Return Address
Write your own address (the “return address”) on the top left corner of the front of the envelope. It’s also acceptable to put it on the back of the envelope in the middle of the flap.

How to address christmas card envelopes

Line 1: Your full name (and title, if appropriate)
Line 2: Business name, building name (if a college dorm, for instance), apartment or suite number, if applicable
Line 3: Street address
Line 4: City State Zip Code

The return address is there in case your mail has the wrong amount of postage or the recipient’s address is inaccurate. The card will be returned to you to fix and resend.

Add the Mailing Address
Next, write the recipient’s name and address in the center of the front of the envelope.

How to address christmas card envelopes

Line 1: Recipient’s full name (and title, if appropriate)
Line 2: Business name, building name (if a college dorm, for instance), apartment or suite number, if applicable
Line 3: Street address
Line 4: City State Zip Code

Bonus points
If you want to make things easy on the Post Office:
• Print neatly in all capital letters.
• Don’t use commas or periods.
• Use the Zip Code™.
• Leave about a half-inch of blank space across the bottom, because the post office will put a bar code there.

But also…
We’re big fans of mail art. Just make sure the address is legible and the stamps are visible. And know it will confuse the scanners and computers, so your card may take a teeny bit longer to arrive at its destination.

Pro tip: If your mail is going outside of the country, follow the format of that country’s addresses and include your own country under the standard return address.

How to find a mailing address

Did you get to that last step and go “Oh, right…the address. That’s a thing I need”? If the contact list on your phone doesn’t include addresses, you’re not alone.

Here are the easiest ways to get a mailing address:

  • Ask the person you’re sending the card to. Unless you want it to be a surprise, then…
  • Check the map app on your phone. If you’ve ever driven to their house, you might have it there.
  • If it’s a family member, ask your mom. If it’s a pal, ask your most organized mutual friend. If it’s a co-worker, ask your administrative assistant.
  • Try searching their first and last name with their city and state and the word “address.”

How to mail a card

Add the Stamp
The stamp goes in the upper right corner of the front of your envelope.

How to address christmas card envelopes

The stamp you’ll need depends on a few things:

  • Where you’re sending your card
  • The size and shape of the envelope
  • How fast you want your mail to arrive

For most domestic (meaning U.S. only) deliveries with a standard-size envelope, you can use a Forever® stamp (currently 55 cents) and the mail will arrive in 1-3 business days. (Forever stamps have the benefit of holding their value no matter how long you have them, even if postage rates change.)

Non-standard-size envelopes—square, oversized, or unusual envelopes—start at about 70 cents. Really big, funky, bulky, or complicated envelopes—or letters going to other countries—will cost more. And then there are all sorts of options—next day delivery, certified mail, etc.

Fun fact: You can mail just about anything—like a shoe, a coconut, or a rubber ball—with enough postage. Just consult with your local Post Office for the best way to get it to your destination.

How to address christmas card envelopes

Mail the Card
Mailing your card is the easiest part: Simply leave it in your mailbox for your mail carrier to pick up. If you’re worried about speed or security, you can also drop it off at your local Post Office or into any blue USPS box. Find your nearest location.

How to address christmas card envelopes

A free envelope template is a great alternative to going out and buying envelopes. They can be perfect for wedding invitations, Christmas cards, greeting cards, anniversary cards, and everything in between.

It's actually pretty easy to make your own envelopes and once you've made a few, you can whip up a pile pretty quickly.

You'll find all the popular sizes of envelope announcement sized envelopes A2, A6, A7, A8, A9, A10 which are most commonly used for cards of any type.

Printing and Assembling Envelope Templates

To create your envelopes you'll need a printer, glue or tape, and paper. To make standard white envelopes, use white printer paper. You can also use white cardstock for a more sturdy envelope appropriate for a greeting card. Scrapbook papers and patterned or colored can also be used to create a unique look.

Be sure to follow the printing directions for each template so you get the correct size. I always like to double-check the size after I've printed it out. You can do this by taking a ruler and making sure that the measurements are what they are supposed to be.

Finding the Right Sized Envelope Template

Before you print out your envelope you'll need to determine what size you need for what you want to mail. There are standard envelope sometimes cards will come in irregular shapes and you'll need to figure out the best size of an envelope for it.

Measure your envelope and then take a look at the table below. It includes the size of the envelope as well as the maximum size of that will fit inside of it.

Envelope Type Envelope Dimensions Suggested Enclosure Dimensions
A2 4 3/8" X 5 3/4" 4 1/4" X 5 1/2"
A6 4 3/4" X 6 1/2" 4 5/8" X 6 1/4"
A7 5 1/4" X 7 1/4" 5" X 7"
A8 5 1/2" X 8 1/8" 5 1/4" X 7 3/4"
A9 5 3/4" X 8 3/4" 5 1/2" X 8 1/2"
A10 6" X 9 1/2" 5 3/4" X 9 1/4"
#10 4 1/8" X 9 1/2" 3 7/8" X 9 1/4"

When in doubt, go with a bigger size or create a custom envelope with a single sheet of paper that you can trim down to size before folding.

A2 Envelope Templates

A2 is probably the most common envelope size for cards. If you make your own cards, this is a great envelope size because it will fit 4 cards or 2 folded cards that have been cut from an 8 1/2" X 11" piece of paper.

Mel Stampz has free A2 free envelope templates for both side opening and top opening envelopes. You can print them with or without the score lines.

Jam Paper also has a free A2 envelope template that with one click can be downloaded in your favorite word processor. It already has in the correct places to help get you started.

A6 Envelope Templates

The A6 envelope is another commonly used size that's most often used for wedding and party invitations.

There are a few A6 envelope templates at Neenah Paper. They have the standard A-style A6 envelope template that can be used for just about anything from brochures to invites. The Baronial envelope style has a large pointed flap and is more formal than your average A6 envelopes. It would make an excellent envelope template for a more formal party or wedding invite.

There are also a few A6 envelope templates over at There’s a square flap envelope and a contour flap envelope available in the A6 size.

A7 Envelope Templates

A7 envelopes hold a card that is 5″ X 7″ which can include invitations for weddings, birthdays, or any other event. There are also greeting cards, such as Christmas cards, that will sometimes fit in an A7 envelope.

Artsy Bride has an A7 envelope template that includes photos of how the envelope is put together and The Paper Mill Store has a free PDF of an A7 envelope template that includes instructions as well.

A8 Envelope Templates

You can also use an A8 envelope to hold greeting cards. A greeting card that is 5 1/4″ X 7 3/4″ is perfect inside an A8 envelope. At you can find A8 templates with either square or contour flap.

A9 Envelope Templates

A9 envelopes are often used for homemade cards because one folded card or two flat cards made from a piece of turns out to be 5 1/2″ X 8 1/2″, making it a perfect fit for this envelope. JamPaper has a free A9 envelope template you can download directly into your word processing program.

A10 Envelope Templates

An A10 envelope holds an enclosure that is 5 3/4″ X 9 1/4″. This is a big envelope for a large card or small enough that no extra postage is required. You can find two A10 envelope templates at, one with a square flap and another with a contour flap.

#10 Envelope Templates

#10 envelopes are conveniently sized for holding a piece of letter paper that is folded into thirds. This envelope is used everywhere from mass mailings to everyday correspondence.

Here’s a free #10 envelope template from BlockbusterPrint. There’s another free #10 envelope template from Bright Hub that even shows you where the mailing address and return address goes.

Printing on Your Envelopes

If you’ve made your own envelopes using a template or you have purchased envelopes you may decide that you’d like to print directly on them before mailing them out. This is actually easier than it sounds. Here’s a guide on how that in Microsoft Word.

Once you’ve decided on your wedding invitation wording and it’s time to slide your beautiful invitation safely inside its inner and outer envelope, there’s still the matter of what to write on the front. But deciding how to address envelopes for everyone on your guest list isn’t as simple as it sounds. With two envelopes to think about, different scenarios to consider (married couples, unmarried couples, singletons, those with plus ones etc) and titles to get right (Ms. Mr. Dr. etc), it’s easy to forget where to start. So to offer a helping hand when you’ve got a million other things to prep and plan, we’ve put together this quick, simple guide to wedding envelope addressing.

Inner envelope & outer envelopes

It’s best practice to place your wedding invitation and its envelope within an outer envelope to protect it from getting marked or bent in the post. As a general rule of thumb, the outer envelope tends to be more formal, featuring your guest’s full name with title and their full address. The inner envelope is more informal and can show just a first name, their last name and title, or initials.

To a single person

Outer envelope: Mr. Joel Harrison

Inner envelope: Mr. Harrison , Joel, or JH

To a single person with a plus one

Traditionally, ‘Ms’ is used by women regardless of their marital status and ‘Miss’ for unmarried women, usually those under 18. Of course, these are old-fashioned rules, and today you can go with whatever you like!

Outer envelope: Ms. Lillie Ellis

Inner envelope: Ms. Ellis and guest or Lillie & guest

To an unmarried couple

Outer envelope: Mr. Ed Parsons & Ms. Kara Morgan

Inner envelope: Ed. and Kara or Mr. Parsons & Ms. Morgan

To a married couple

Outer envelope: Mr. and Mrs. Hamilton or Mr. & Mrs. Carlos Hamilton

Inner envelope: Mr. & Mrs. Hamilton, Carlos and Maria or C&M

To a married couple with different surnames

Once again, list the person you're closest with first. If you know both guests equally well, it’s tradition to open with female’s name.

Outer envelope: Mrs. Georgina Evans and Mr. Simon Khan

Inner envelope: Georgina and Simon, Georgina Evans and Simon Khan, or Mr. Khan & Mrs Evans

To a family with children

Outer envelope: Mr. and Mrs. Underwood

Inner envelope: Mr. and Mrs. Simon Underwood, Lola, Charles and Eva.

To children of friends/family 18 and older

Children of friends and family who are over 18 and no longer live with their parents should receive their own invitation.

Outer envelope: Ms. Rachel Thompson

Inner envelope: Rachel, Ms. Thompson or RT

To a single person with a title

Outer envelope: Doctor Erica Smiles or Dr. Erica Smiles

Inner envelope: Erica, Dr. Smiles or ES

To a married person with a title

Outer envelope: Professor Andrew Jackson and Mrs. Angela Johnson

Inner envelope: Dr. Isabelle and Mr. Josh Steele (if the woman takes her husband’s name day-to-day), or Isabelle and Josh

Our envelope addressing options

At Papier, we offer free recipient addressing and return envelope addressing for a little extra. Upload your guests’ addresses and a return address, special date or initials to the reverse of your envelopes, and we’ll print each one neatly for you. It’ll add a beautiful finishing touch to your Papier post and save you tons of handwriting, freeing up precious time so you can get on with planning the rest of your big day.

Recipient addressing – it’s free!

You can upload your recipient addresses by downloading and completing our handy spreadsheet, or add them manually one by one.

Add your return address – $0.60 per envelope

Include a return address or add your name, initials or a special date for a sophisticated touch. Whatever you write will show across the back of all your envelopes.