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How to address a resume envelope

How to address a resume envelope

Despite the fact, most resumes or CVs are being sent to prospective employers electronically, there is also the option of sending a written letter to the company you are interested in. In case you prefer this traditional approach, you’ll need to send your resume within a professional-looking envelope that is addressed properly. Failure to do so might hurt your chances of landing your dream job.

Now, let’s go over the steps for addressing a resume envelop:

1. Find the contact person’s name

Firstly, if you don’t know the name of the prospective employer make sure you look it up either on the website of the organisation or in the job advert. Be extra careful when writing his details and write his correct name and title on the first two lines of the address. Don’t forget to write down his full name as well finding out whether he is a “Mr” or “Dr”.

2. Find the Address

Secondly, you want to make sure you have the correct mailing address for the company you are applying for. If you don’t have the address, check the organisation’s website and click on the Contact Us section where you can find the contact details you need including address, email and telephone number.

3. Write the mailing address

Now that you have the name of the contact person and address you can write the mailing address on the outside of the envelope as follows:

  • Line 1 – Person’s Name
  • Line 2 – Company Name
  • Line 3 – Job Title
  • Line 4 – Address Line 1: Number and Name of Street
  • Line 5 – Address Line 2: Zip Code
  • Line 6 – Address Line 3: State

There are several variations in terms of the order of which the contact details and addresses are written since there is no standard way of doing it. Depending on the country you live in you may write the information on the envelope differently.

4. Provide your details

Before posting your letter, make sure you include your own contact details or return address:

  • Line 1 – Your Name
  • Line 2 – Address Line 1: Your Street Address
  • Line 3 – Address Line 2: Your State/Zip Code

After you finish writing, your envelope should look pretty much like this:

How to address a resume envelopewikihow

As you can see, the company’s address should be positioned within the centre of the envelope, and your contact details should be in the upper left-hand corner of the paper. Also, it is quite common that you put the word “Attention” in front of the contact person to ensure the right person gets it.

When you send a letter to a prospective employer, you have two goals: You want to make sure it gets delivered to the correct person in a timely manner, and you want to make the right impression on the person receiving it. Whether you’re sending a job application, resume, materials requested after an interview or an interview follow-up thank-you letter, it’s important to know how to properly address the envelope.

Get the Correct Information

To begin with, make sure you get the correct name and title of the person you’re sending the letter to. In some cases, you might be sending in a blind letter, meaning you don’t have the name of the person who needs to get it. This often happens when you’re replying to a want ad or sending in a resume cold.

If you’re not sending a blind letter, see if you can find the person’s LinkedIn profile. This will have their name and job title posted the way they want it known. People don’t always update their LinkedIn profiles, however, so search the company’s website for a staff directory to confirm the details, as well. The person might have changed jobs and hasn’t updated his title, or the company website might list someone who has since left.

You can also call the company and ask to speak with the human resources department, asking to confirm a particular employee’s name and title and any address information you need to know (such as a department name, floor number or suite number).

The Return Address

Put your return address in the upper left-hand corner of your envelope. Use the same name and address as you use on your cover letter stationery and resume. Envelopes often get tossed, especially if the person receiving the letter has an assistant who opens and sorts her mail for her. However, the recipient might request envelopes that come with resumes or other items from job candidates so she can check on their professionalism.

For this reason, you might want to use your printer to create a return address sticker (as well as a recipient address sticker), rather than hand-writing the addresses. You can buy address labels at your local office products store or buy them online.

The Recipient Address

Use the recipient’s name and title, using an honorific prefix if you think it’s appropriate, recommends Mvorganizing.org. For example, you might address the letter Mr. Robert Smith or Ms. Maria Delgado. If you use “Mrs.” or “Miss,” you increase the chances of offending the recipient, so stick with “Ms.”

While more and more people are asking to be recognized by new gender designations, it’s a recent-enough phenomenon that professionals who don’t use a gender probably won’t be personally offended if you don’t know them and use “Mr.” or “Ms.”

If you are sending a blind letter, do your best to designate who should get it. For example, you might write, “Human Resources Director” and then the company’s address. If you want to get directly to the person who will be your boss (and bypass HR), you might address the letter to “Marketing Director” and the name of the company.

If possible, try to find the correct title at this company for a position. In the case of marketing, it might be “Chief Marketing Officer” or “Communications Director.”

If you are responding to an ad for a nonprofit organization or other entity that is using a committee to hire for a position, you might address the letter with the position name and “Search Committee”; for example, if you’re applying for a managing editor position, you might use “Managing Editor Search Committee.” You would address your letter that way in the address area and then use the salutation, “To Whom It May Concern,” or “Dear Committee Members” on your cover letter.

If the person is a doctor, use that title whether it’s a medical doctor, Ph.D. or other professional, such as a doctor of optometry – anyone who has earned any type of “doctor” title likes it being used. Do not use both a title and abbreviation, such as Dr. Douglas Melzer, OD (skip the OD).

You don’t need to include a person’s professional identifier, such as Lysa Parker, CAE. Those are usually self-identifiers people use to let others know their professional status. So, Dr. Jonathan Smith, is acceptable, but Jonathan Smith, Ph.D., isn’t appropriate.

Add as much information as possible, such as the department name, suite number and ZIP + 4 number if you can find it. No matter how common someone’s name seems, look it up and verify the spelling. Many a John Smythe has received letters addressed to John Smith.

The Basic Format

There is no “correct” job application letter envelope format accepted by everyone. However, in most cases, your envelop address setup should look like this:

This article was co-authored by Katherine Kirkinis, Ed.M., MA. Katherine Kirkinis is a Career Coach and Psychotherapist who has served as a career expert for Forbes, Medium, Best Life, and Working Mother Magazine, and as a diversity and inclusion expert for ATTN and Quartz. She specializes in working with issues of career, identity, and indecision. She has doctoral-level training in career counseling and career assessment and has worked with hundreds of clients to make career decisions through career assessments. She is pursuing a doctoral degree at The University of Albany, SUNY where her work focuses on diversity and inclusion, racism in the workplace, and racial identity. She is a published author and has been featured in academic journals as well as popular media outlets. Her research has been presented at 10+ national APA conferences since 2013.

There are 8 references cited in this article, which can be found at the bottom of the page.

This article has been viewed 229,436 times.

In today’s world of computers, Internet, and email, many job seekers send their resumes to potential employers electronically. Though convenient, there are potential problems with sending a resume by email, such as computer and connection issues, messages lost in spam or junk files or busy employers overlooking emails. Sending a resume the traditional way, through the mail, creates a neat professional impression, and starts with a properly addressed envelope. Without this vital first impression looking its best, a resume may end up in the trash.

How to address a resume envelope

The envelope you place your resume in must look as professional as the resume itself. Format it correctly and include all of the necessary information to ensure it is delivered into the right hands. Your possible future employer’s first impression of you will begin to form the moment your envelope lands on his desk.

Purchase a 9-by-12-inch envelope that matches the color of your resume paper. A No. 10 envelope requires you to fold your resume. Flat resumes are easier to read, and the 9-by-12-inch envelope presents your information to the employer immediately upon opening the envelope, according to the Career Consulting Corner website.

Print your address and the address of the employer on mailing labels. This makes your envelope appear more professional than if you used only a pen. Use a font size and style that makes the addresses easy to read.

Include the name of the person to whom the resume should be sent in the employer’s address. If the job posting did not list a name, call the company and ask to whom you should send your resume.

Put the name of the company on the first line of the employer’s address. Then include the appropriate department name, if you know it, on the next line. Add the name of the contact person on the next line, typing “Attention:” before the person’s name. Include the street address on the next line, and type the city, state and ZIP code on the last line.

Turn the envelope horizontally, with the envelope’s opening facing to the right. Place your address label in the upper left-hand corner. Put the employer’s address label in the middle of the envelope.

Ensure that you have enough postage to mail the resume. To be sure, take it to the post office so it can be weighed precisely. Put any postage on the envelope neatly, with stamps facing the right direction and in neat rows.

Your resume is ready and you’re about to hit that “send” button. One last look and… you’ve realized your address is missing. Oh no! Or wait… do you actually need it at all?

How to address a resume envelope

In the age of digital communication, is there any reason why you should put your address on your resume?

  • When you should put an address on your resume.
  • When it’s not advisable to include it in your job application.
  • Examples of how to write an address on your resume.

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1. Should I Put My Address On My Resume?

Traditionally, writing the address on the resume was necessary as employers

responded to your job application through physical mail. Nowadays, with communication fully moved online, that’s not the case anymore.

  • The job offer asks you to put your address on a resume.
  • The employer is looking for local candidates specifically.
  • You’re sending your application via traditional post.

The question is—

Why would employers want to see your home address on a resume in this day and age?

First off, if the job offer asks for your address it may mean that it is a piece of information the ATS (Applicant Tracking System) the company uses requires. As simple as this. Plus, chances are the employer keeps a database where the applicant’s address may come in handy for future recruitment processes.

Second, if the employer doesn’t offer remote work and wants to be sure that only candidates from a specific area apply, they may also ask you to include your address on a resume. This will allow them to quickly filter out the applicants who do not meet this crucial requirement.

Finally, if you prefer to go old-school and send your application via snail mail, the convention is to put your address on a resume. This way the employer will be able to send you their reply via traditional post as well.

Expert Hint: The first step to writing a job-winning job application is to outline your resume before you sit down to writing it. Studies reveal that recruiters reject cluttered documents that aren’t relevant to the position.

When not to include your address on a resume?

If you’re afraid that your personal data may be mishandled, you’re under no legal obligation to put an address on a resume. Revealing your home address is always an option that you may or may not agree to.

Also, if you don’t fully trust the website, employer, or employment agency, refrain from putting the address on your resume. Just don’t do things that feel dodgy in any way.

That being said—

There may be some situations where putting your address on a resume can actually help you land the job.

When do you need an address on your resume?

Imagine a situation in which you’re pursuing a position that only calls for local candidates, and it so happens you’re moving into the very location. Now think of a different situation—you’ve found a job that’s in a different state, but you’re willing to relocate.

In each of these situations, including your address in a resume should work to your advantage. You have to make it clear to the employer that even though you may not be readily available now, you’re ultimately going to end up within arm’s reach.

And this brings us smoothly into the next section—

2. How to Write an Address on a Resume

If you decide to include your address on a resume, make sure you do this just the right way. What does it mean? In short, the address on a resume should go right in the resume header, along with your name and other contact details.

Have a look at the examples below.

Address on a Resume—Example

In the example above, the address is included along with the other personal information in the sidebar. Such a placement of the resume header gives the applicant more space for the resume experience section.

Home Address on a Resume—Example

Just like in the example above, the resume header is located in the sidebar here to maximize the space you get for the other resume sections.

Putting Address on a Resume—Sample

This example is different from the previous ones in terms of how much detail it presents. As you can see, the information is limited to the state and its official abbreviation. Why? We’ve already established that including address on a resume is optional.

So, if you’re not expecting the employer to be sending any physical documents to you, there’s no reason to include anything more than the state (or the city) you’re based in. Also, if the job offer doesn’t clearly state it’s targeted at the inhabitants of a particular district or street, this level of detail should be sufficient.

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Key Points

In this day and age, putting an address on a resume is optional. That being said, there are some situations in which it may turn out to be beneficial. For example, when the job offer asks you to or the employer is looking for local candidates specifically.

When you decide to include an address on your resume, place it in the resume header, together with your other personal information. Also, the address doesn’t have to be your full home address, you can limit the information you reveal to the state or city you’re based in.

How did you like our article on putting an address on a resume? Do you have any helpful tips on including an address on a resume you’d like to share? Let’s talk about it in the comments below, and, as always, thanks for reading!

If you are asked to post rather than email your job application, the envelope you use will be the first thing the hiring manager sees. This makes it important to take a few extra steps to be sure you create a strong first impression.

Hiring managers may receive dozens of applications from candidates all competing for the same role. And in a time-poor workplace, a professional-looking envelope can influence the way a hiring manager regards your resume.

Here are some tips on the correct envelope etiquette to help your job application make it through the initial screening stage.

Use an A4 envelope

A good rule of thumb is to use a white A4 envelope for mailing your resume. This way, your documents won’t have to be folded, and they can arrive on the hiring manager’s desk looking crisp and neat.

What to write on the front of the envelope

The front of your job application envelope should include the contact name and job title of the hiring manager. The job posting may not include this information. If this is the case, you have the option of contacting the company to request the name of the appropriate contact person. Or simply address the envelope to “The Hiring Manager”.

It’s common to include the word “Attention” in front of the contact person to be sure the envelope reaches the right person in the company.

Next, comes the mailing address where your job application is to be sent to. Refer back to the job post to double check that you have these details correct.

To give your envelope a professional touch, it’s worth using the following format:

  • The address of the hiring company should be located about 5 cm from the top right corner of the envelope, written vertically.
  • Clearly show the post code about 2 cm from the middle top of the envelope, written horizontally.
  • Write the full name of the hiring company about 5 cm under the postcode.
  • Immediately to the left, write the department name.
  • If you know the name of the person in charge, write it immediately under the department name.
  • At the left, write “応募書類在中” (Application Materials Enclosed) in red pen, and encircle it in red.

What to write on the back of the envelope

The reverse side of the envelope should include your own contact details and address. This allows the envelope to be returned to you if it’s lost in the mail or is forwarded to the wrong address.

The steps below describe the appropriate layout for the back of the envelope:

  • Write your own postcode horizontally a little above halfway up the left side, 3 cm from the edge.
  • Write your address vertically 1 cm below the post code.
  • Write your name vertically directly beside and about 3 cm below where you started to write your address.
  • Don’t forget to affix your seal after putting your application materials in the envelope.

Use a printer to address your envelope

All employers will want to know that you have computer skills. Rather than handwrite your envelope, adjust your printer settings if necessary and use a computer to prepare your envelope.

The added benefit of this approach is that your envelope will look neat and professional, setting a positive tone for your job application.

Once your job application envelope is completed, check once again to be sure all the details are correct. With a little extra care, your envelope is bound to create a good early impression with the hiring manager.

If you’ve never mailed a resume and its accompanying cover letter, you may be wondering how to do so correctly. It doesn’t happen very often, but it’s smart to be prepared if you’re asked to send your job application by postal mail.

With this guide, get the tips you need to make sure your materials arrive in the mail on time and looking professional.

When to Mail a Resume

Even though most people apply for jobs online or via email, sometimes an employer will ask applicants to mail resumes and cover letters.

Other times, job applicants who want to stand out from the crowd mail in their application materials to prospective employers to make sure their resumes and cover letters don't sit unread in a general email inbox.

A mailed resume can be a good way to get noticed, especially if you’re sending a letter of interest to a company that hasn’t advertised openings.

Even though the process of applying for jobs is becoming more digital by the day, you can cover your bases and send a snail mail application in addition to an emailed one, especially for local jobs with traditional storefronts.

Should a Resume and Cover Letter be Stapled or Paper Clipped?

Most employers will scan your resume into a database or copy and distribute it to any individuals who will be screening candidates. So, it's not a good idea to staple your documents. It's an extra step for the employer to remove the staple prior to scanning or copying.

You don’t need to use a paper clip either, but you can. You can simply stack your documents in order with the cover letter on top, followed by the resume and then any other materials the employer has requested. If you want to be sure they remain in order, you can use a paper clip.

Use Professional Stationery

Resumes should be printed on a good-quality bond paper that's either white or cream.

Since you need to present yourself professionally, don't use colored paper, fancy fonts, logos, or images on your cover letter, resume, or envelopes.

Double check to make sure that the documents print correctly. If the print is blurred, you'll need to clean your printer heads or otherwise service it so that it produces clean text.

If using manila envelopes, it's best to print address labels. If you choose to use a business-size envelope, print the address on it cleanly if you don't have a label. Do not handwrite the address since this is business correspondence.

Remember to Sign Your Cover Letter

Don’t forget to sign your cover letter prior to mailing it. Your signature is a small way you can leave an impression on a potential employer. Also, signing the cover letter shows that you’re a professional who understands the intricacies of the employment process.

Mailing Resumes and Cover Letters

How to Mail a Resume

When mailing your application materials, you can either use a manila envelope (9 X 12) or fold and place them in a business-size envelope. A manila envelope is preferred because it will be easier to scan or copy your resume and letters if they haven't been folded.

Use a Folder

Rather than just sticking your application into a manila envelope, you can purchase a folder from an office supply store or even the school supply aisle of the grocery store. For just a few dollars, you can buy several folders in different colors.

Add Your Business Card

If you want to be an even more competitive job candidate, buy a folder that holds business cards and include yours in the designated spot. You'll likely have to go to an office supply store for such a folder or else order a bundle online.

If you don't have business cards, order some. They're relatively inexpensive. You may be wondering what to put on your business card if you're out of work, but even if you're not on staff at a particular company, the business card can include your name, email address, cell phone number, and your preferred title, such as consultant, writer, artist, attorney, educator or accountant.

You can develop and order business cards designed specifically for your job search

If you're looking for work, you may not be thrilled about the prospect of spending money on a job application, but sometimes you have to spend money to make money.

Check the Postage

When you've presented your application materials in the most suitable way possible, put them in your envelope and be sure to add enough postage.

You may want to go directly to the post office and have your envelope weighed to guarantee that there's enough. And if there's an application deadline for the job you're seeking, mail your materials early to give your application plenty of time to arrive.

Knowing how to address an envelope is useful for sending a package physical letter. Providing the correct information with the right formatting ensures your mail is delivered to the intended destination promptly.

In this article, we'll explain how to address an envelope, package and military letter and provide tips and examples.

Envelope template

(Top left corner)
[ Your full name ]
[ Your street number and name ]
[ Your city, state and zip code ]

(Center middle of envelope)
[ Recipient name ]
[ Business's name (if applicable) ]
[ Recipient street number and name ]
[ Recipient city, state and zip code ]

How to address and fill out an envelope for letters

When addressing an envelope, you need to include two key pieces of information: the intended recipient's address and your return address. If you are mailing a personal letter, the recipient’s address will typically have three lines including: the name of the recipient, their street address and their city, state and zip code.

If you are mailing a letter to a business address, then you might have four lines which include the business name, department or recipient's name, street address and city, state and zip code.

Address your envelope by following these two steps:

    Write your return address in the top left corner.

Write out the full address of the intended recipient in the center.

1. Write your return address in the top left corner.

While not required, it is best to include your return address in case the letter is unable to reach its intended destination. If the letter does get to the recipient or is delivered to the wrong address, then the mail carrier will return it back to your address. Unless you are mailing the letter to an address in a different country, you do not need to include your country in the return address.

2. Write out the full address of the intended recipient in the center.

Begin the letter with the recipient's name on the first line. Depending on the formality of the letter, you might include the recipient's professional name including titles such as "Mr.", "Mrs.", "Dr." or "Miss". If you’re unsure of the recipient's identity, it may be best to simply include their first and last name for gender neutrality.

In some cases, multiple individuals may reside at one address, especially when at a business address. If you are writing the letter to an individual who is a part of a larger business, then you might include C/O in front of the name. C/O means "courtesy of" and informs the office receptionist for whom the letter is intended.

Then, write the address and street name under the name. On the third line, include the city, state and zip code. Write out the full name of the city and state abbreviation. Be sure to also include any additional information, like an apartment or suite number, following the street address and name. If you're sending mail internationally, include the country name as well.

How to address an envelope for packages

While addressing a package is similar to writing an envelope for a letter, a package is often much larger and can be unusual in shape. It can be useful to write out the address before filling and closing the package. Packages may also require additional postage. The amount of postage needed will depend on the weight, contents and destination of the package.

You can write an envelope for a package with the following steps:

1. Write your return address in the upper left corner.
Similar to writing an envelope for a letter, you will want to include your return address. Include your full name and address.

2. Write the recipient's address.Write out the recipient's address similar to how you would when writing an envelope for a letter. You may need to write the address larger and clearer because the contents of the package can make it more difficult to read.

How to address an envelope for military addresses

Writing an envelope for a military address will often require more information. It can be more difficult to locate a military address, and military members may move from one location to another often.

Here is the envelope template to use for military addresses:

(Top left corner)
[ Your full name ]
[ Your street number and name ]
[ Your city, state and zip code ]

(Center of envelope)
[ Recipient name and rank ]
[ Recipient street address and box number with unit ]
[ Recipient base abbreviations ]
[ Recipient zip code and region ]

To fill out an envelope for military addresses, follow these steps:

  1. Write the full name of the recipient, followed by their rank.
  2. Include details about the recipient's unit.
  3. Add the base abbreviations.

Include the region and zip code.

1. Write the full name of the recipient, followed by their rank

A single military address may have multiple military members, so it is important to include the full name of the recipient. This includes first name, last name and middle initial. You will also want to include the recipient's rank, which can help the center deliver the letter to the appropriate recipient.

2. Include details about the recipient's unit

Because multiple military members reside in one location, including the recipient's unit can ensure the letter gets to the correct recipient. Include the unit number, followed by the box number.

3. Add the base abbreviations

When you include the base abbreviations, it tells the carrier which base to deliver the letter to.

Base abbreviations include the following:

  • APO: Army Post Office
  • FPO: Fleet Post Office

DPO: Diplomatic Post Office

4. Include the region and zip code

The region and zip code will tell the mail delivery which region to mail the letter to.

Regions include the following:

  • AE: Europe, Middle East, Canada or Africa
  • AP: Anywhere in the Pacific

AA: Anywhere in the Americas

Envelope examples

Here are a few examples of addressed envelopes using the template provided:

Example: letter or package envelope

Deanna Rogers
1234 Rutgers St.
Dallas, TX, 75309

Dennis Thompson
5678 Daniels St.
Dana Point, California, 92629

Example: a military envelope

Tiffany Latton
1234 Dennis St.
Nevada City, California, 95959

Why is it important to know how to address an envelope?

Here are just a few reasons why it is important to know how to write an envelope:

  • To ensure timely delivery. The more accurate information you can provide on the envelope, the faster your letter or package will be delivered.

The suite number which typically reveals the floor of the recipient s office helps expedite your envelope in the company s mailroom. How to address an envelope.

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Use the third line for their city state and zip code being sure to use the right two letter state abbreviation.

How to address a resume envelope

How to write an address on an envelope to a company. Print it at the top line of the address block. Company address write the company s delivery address which includes the street address and suite number if applicable on the third line of the envelope. In case you don t use preprinted envelopes put your name company s name title and address in the upper left corner.

It should be centered in the middle of the envelope a few lines below your address. To finish place the stamp in the top right corner. Include the person s title within the company on the third line such as head accountant for letters that need to go to a specific department include it in the address under the person s titles.

If you know the person s title write it on the next line. Write the return address in the top left corner. Then write the recipient s address slightly centered on the bottom half of the envelope.

Finally write the street address city state and zip code. To address an envelope for a personal letter write the recipient s name on the first line and their street address or post office box on the second. On the next line down place the company s name.

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How to address a resume envelope

A job application is the key to unlocking career opportunities. Job applications with well-done resumes and correct information may lock-in an interview. Because it is important to make the right first impression, it is crucial to properly put together the entire job application letter, including the envelope. Thankfully, addressing an envelope to a possible employer is a much easier task than filling out the enclosed application.

Write your name in the top-left corner of the envelope. Follow your name with your address. An example of a name and address format you might use on the envelope would be:

FirstName LastName 1234 Easy Street City, ST 00000

Write the employer address in the center of the envelope. Usually, job applications have a return address listed on the form. If this is the case, write the address exactly as it is listed on the form. If an address is not listed, use a general setup for the address, making sure to alert the correct department. For example, an address you may use would be:

Company Name ATTN: Human Resources Department 12345 Company Address RD City Name, ST 00000

Place a stamp in the upper-right portion on the envelope. Once the job application is neatly folded and placed inside, a stamp is affixed and the envelope is sealed, your application will be ready for mailing.