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How to address a district attorney in a letter

A district attorney is an appointed official who represents a county, city or state in criminal matters. Their job is multifaceted. In addition to analyzing evidence and deciding when prosecution is necessitated, they must argue cases in court and prosecute criminals.

Job Description

A district attorney is an appointed or elected public official who can represent a county, city or state. The DA is intimately involved in the prosecution of each criminal case in his jurisdiction. Their job is to rectify wrongdoings committed against the public.

Other Duties

The district attorney analyzes and gathers evidence to determine whether there are grounds to prosecute individuals. If a case goes to trial, the DA must present his case to a judge. Criminal proceedings are controlled almost entirely by the district attorney.

Requirements

There are a number of requirements for candidacy. Those who seek to become a district attorney must be practicing attorneys at law for a number of years. It is encouraged, and often required depending on the area, that candidates have resided in the district in which they’re running.

Salary

The median salary for this position is dependent on the number of years it has been held. Those who have held the position one to four years average roughly $60,000 a year. That number doubles for district attorneys who have worked for 20 years or more.

The Office of the DA

The office of the district attorney is comprised of many individuals who serve at the will of the DA. Assistant district attorneys have a wide variety of responsibilities that ensure the district attorney’s job is done properly and with precision. ADAs perform extensive research dependent on each case, draft legal documents such as motions, and can appear in court to help try a case.

District Attorneys are typically elected in a general election. As such, they are traditionally entitled to be addressed as ‘the Honorable (Full Name)’. Check for local tradition.

—- Envelope or address block on letter or email:
—- —- The Honorable
—- —- (Full Name)
—- —- District Attorney of (city or county)
—- —- (Address)

– Robert Hickey How to Address a District Attorney

Robert Hickey author of “Honor & Respect”

When Should You Use the Forms on this Page?

You can use these forms of address for any mode of communication: addressing a letter, invitation, card or Email. (If there are differences between the official and social forms of address, I will have mentioned the different forms.) The form noted in the salutation is the same form you say when you say their name in conversation or when you greet them.

Not Finding Your Answer?

—- #1) At right on desktops , at the bottom of every page on tablets and phones , is a list of all the offices, officials & topics covered on the site.

—- #2) If you don’t see the official you seek included or your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.) Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—- #3) If I think your question is of interest to others, Sometimes I post the question – but always change all the specifics.

Whether you’re writing to your attorney for assistance in a legal matter or helping your child contact an attorney who is a member of the community for a school project, using the proper language gives your message an air of professionalism.

Style Basics for Letters and Post

Date the letter at the top, either left justified or centered. Below the date on the left, place the attorney’s full name followed by a comma and the term “Esq.” – which stands for the attorney’s title – in the center of the front of the envelope. For example, write “Robert Smith, Esq.” Below the attorney’s name, write the name of his firm on one line and the complete mailing address on subsequent lines. Use this same address and name styling for your envelope.

Begin your traditional letter or email with “Dear Mr. . ” or “Dear Ms. “, followed by the attorney’s surname and a colon. For example, use “Dear Mr. Smith:” to address the attorney. If you write legal letters frequently, save this template to use in future correspondence. Avoid using the prefix “Mrs.”, as this is only appropriate for a married woman, and it presumes the attorney’s marital status.

At the end of the letter, sign off with a closing. Common closings include “Sincerely,” “Very Truly Yours” and “Kind Regards.”

Responsive Letters to an Attorney

One of the most commons reasons clients write to their attorneys is in response to requests for information. At the beginning of a civil or criminal case, a lawyer may ask you to prepare a written summary of events chronicling actions leading up to a incident. In these cases, responding promptly and with accuracy is key. You can include your summary or response in a separate document with a letter as cover, or you can include everything in the letter itself.

Snail Mail Versus Email

Consider sending a formal letter to your attorney if you want to see major changes in the way an existing criminal or civil proceeding is being handled. An email is appropriate for brief conversations or minor updates, but larger actions, such as requesting a will rewrite, asking for new representation or providing a notice of termination are best handled in writing. If you are sending a particularly sensitive document, pay extra for a tracking service that will allow you to verify delivery through the United States Postal Service, UPS or FedEx.

A letter to an attorney should be written in a formal letter format with the attorney’s name, law firm and address at the top near the date, addressed using a salutation and signed off with a closing such as “Very Truly Yours” or “Sincerely.”

How to address a district attorney in a letter

How To Fill Out Louisiana Letter To District Attorney Requesting Consolidation Of Defendants' Court Dates ?

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Most communications with a sitting judge about a case happen through legal documents you file with the clerk of the court, with copies given to the other side. When writing a letter to a court is appropriate, use the proper form of addressing the judge, describe your reason for writing, and then set out what you have to say in clear and simple language.

Ex Parte Communications are Not Permitted

The core idea of the American judicial system is to mete out justice. That means that nobody gets special treatment, and all parties have an equal chance to present their cases to an impartial judge. To make sure that happens, judges are not allowed to communicate with parties or people close to parties outside of court.

If you try to chat with a judge about your case or send a personal letter about the issues, your communication is called ex parte. Judges cannot rely on or permit ex parte communications except in very limited cases.

When Writing a Letter to the Court Is Appropriate

Regardless, writing a letter to the court is appropriate in certain cases. For example, it is appropriate to write a letter to the court in support of someone about to be sentenced after a criminal conviction. Convicted criminals write letters to the court seeking leniency, and crime victims write letters to the court describing their experiences.

You can also write letters to the court and file them with the clerk, sending notice to all other parties, just as you would with a pleading or motion.

Use the Appropriate Form of Address

If you are writing a letter to the court, you should address the judge properly, depending on the type of court and level of judge. Look online for a list of the forms of address for judges in the state and federal systems.

In general, you should refer to a judge named John Jones as “The Honorable John Jones” on the envelope and heading of the letter. In the salutation, use “Dear Judge Jones.” Some appellate judges are termed justices. For a justice, write “Dear Justice Jones.”

State the Purpose of the Letter

Introduce yourself early in the letter, specifying whether you are a party or the friend of a party. Then describe the purpose of the letter.

Don’t worry about stating it elegantly, just say it clearly. If you are writing to support Jane Doe who is being sentenced next Tuesday, say so. Provide the full name of the case you are writing about and give the case number.

Set Out the Information

State the information you wish to convey. This will vary depending on the purpose of the letter, but, to the extent possible, keep it concise and to the point. Sign and date the letter.

When you finish, run a spell check. You want the letter to make a good impression on the judge.

The clerk of courts is an officer of the court that handles the clerical aspects of the court’s business. Court clerks are usually elected officials who are responsible for court docketing, maintaining court records, hearing and trial calendars, budgeting and other administration duties. A letter to the clerk of courts should be in a formal letter format, dated and signed, with identifying information about the matter.

The Parts of a Formal Business Letter

A letter to the clerk of courts should be formatted like a formal business letter, which means:

  • If the letter is not on letterhead, the first thing at the top of the letter should be the sender’s address, followed by the date.
  • Below the date should be the recipient’s name and address, called the inside address.
  • Below the inside address is the subject line. The subject line may say “Subject:” or “RE:,” which stands for “regarding” or “in regards to.” The subject line should indicate the subject of the letter.
  • Below the subject line is the salutation, which is “Dear [recipient’s name]” followed by a comma or a colon.
  • After the salutation is the body of the letter, which should identify the sender and state the reason for the letter. At the end, a polite line thanking the recipient for his time is appropriate, followed by a closing line, such as “Sincerely” or “Very truly yours” and a comma. Below the closing should be three or four spaces for a signature, and then the sender’s typewritten or printed name.
  • If any documents are sent with the letter, the letter should say “Enclosures” or “Encl.” at the bottom left to indicate this.

Addressing a Letter to the Clerk of Courts

The website for the court will have the contact information for the clerk of courts including the clerk’s name and the mailing address for correspondence. That name and address should be used as the inside address for the letter.

The salutation can be directed to the clerk by name, but simply writing “Dear Clerk” is also appropriate.

The subject line should contain the names of any parties to a court case as well as the case number or matter number. If the letter relates to jury duty, it should contain the juror’s name and juror number and the date of service, if known.

The Body of the Letter

The body of the letter to the clerk should use clear, simple language, identifying the sender and stating succinctly the purpose of the letter. For example, if the letter is to request a new hearing date in a lawsuit, the letter should provide the sender’s relationship to the lawsuit (i.e., the plaintiff or the defendant) and the current hearing date, followed by a request that the date be changed.

The body of the letter should also indicate the best way to contact the sender with a response, such as “Please respond in writing at the address above,” or “Please call me at (123) 555-1212 if there are any issues.”

Further Communications with the Clerk

If the clerk receives your letter and needs more information, requires a fee or needs to direct you to different court personnel, the clerk will usually send a reply letter or respond in the manner the sender requested in the letter.

If a sender receives no response after several business days, a follow-up phone call to the clerk to check on the status is appropriate. The court’s website will provide the phone number and business hours for the clerk.

A letter to the clerk of court should refer to the case or matter number as well as the names of the parties, and it should be dated and signed. Typewritten letters are the preference, but if the writer has no access to a computer or typewriter, handwritten letters are acceptable but must be legible.

How to Address an Official at a Veterans of Foreign Wars Post?

When writing a letter to a Senior Vice Commander of a Veterans of Foreign Wars Post , how do I address the envelope? Is it Commander (Name), Senior Vice Commander (Name), or Mr. (Name)?
—————- – MKH How to Address a VFW Official

Dear MKH,

Senior Vice Commander of a Veterans of Foreign Wars (VFW) Post is not a rank . It is an (office) or a (role) at a a VFW Post (paramilitary organization). Other ranks include:
—- Post Commander
—- Senior Vice Commander
—- Junior Vice Commander
—- Quartermaster
—- Chaplain
—- Judge Advocate
—- Post Surgeon
—- Trustee How to Address a VFW Official

At the Post it’s likely people will address the holder of one of the offices as (VFW Role)+(Surname) / Commander (Surname) –– or refer to him as Senior Vice Commander (Name) – but formally to outsiders like me he is:

If you are a part of the VFW and are writing to a commander in the context of his or her responsibilities at the Post – it would be correct to use his office before his name in a salutation:

– Robert Hickey How to Address a VFW Official

Robert Hickey author of “Honor & Respect”

When Should You Use the Forms on this Page?

You can use these forms of address for any mode of communication: addressing a letter, invitation, card or Email. (If there are differences between the official and social forms of address, I will have mentioned the different forms.) The form noted in the salutation is the same form you say when you say their name in conversation or when you greet them.

Not Finding Your Answer?

—- #1) At right on desktops , at the bottom of every page on tablets and phones , is a list of all the offices, officials & topics covered on the site.

—- #2) If you don’t see the official you seek included or your question answered send me an e-mail. I am pretty fast at sending a reply: usually the next day or so (unless I am traveling.) Note: I don’t have mailing or Email addresses for any of the officials and I don’t keep track of offices that exist only in history books.

—- #3) If I think your question is of interest to others, Sometimes I post the question – but always change all the specifics.

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In addition to our main office in lower Manhattan, we also have community offices located in Washington Heights and Harlem. For general information, call us at 212-335-9000.

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The Freedom of Information Law (“FOIL”) pertains to the public’s right to request government records. All requests made to the New York County District Attorney’s Office pursuant to FOIL must be submitted in writing to the Records Access Officer via email, fax, or mail:

Special Litigation Bureau, New York County District Attorney’s Office
One Hogan Place, New York, NY 10013

A request for a Certificate of Good Standing must be made in writing and be accompanied with payment of the requisite fee. Please refer to the Fee Schedule for a complete list of fees that the District of Arizona charges. The request must include the following information:

  • Attorney Name
  • Bar Number
  • Date of Admission

The Clerk will verify the attorney’s status as a member in good standing with the Bar of this Court and, if appropriate, will prepare a Certificate of Good Standing. The Certificate will be mailed to the requester, or can be obtained directly from the Clerk’s Office.

A Certificate of Good Standing is not a substitution for an original Certificate of Admission. If a Duplicate Certificate of Admission is desired, the same application steps described above apply, and specify that a Duplicate Certificate of Admission is requested.

Requests may be made in person or mailed to:

Clerk, U.S. District Court
Attn: Attorney Admissions Clerk
401 W Washington St, Ste. 130
Phoenix, Arizona 85003

Pursuant to LRCivP 83.3(d), attorneys must file a written notice of any name, address, or e-mail address changes in each active case in which they have appeared. Based on such notice, the court will update the ECF system.

If the attorney does not have any active cases pending in this court, please send a written change of address notice to the court’s Attorney Admissions Clerk. The notice should be in the form of a signed letter and submitted as a .pdf attachment to an e-mail message addressed to: [email protected]

Upon receipt of the notice filed in each active case, the Clerk’s Office will update all information EXCEPT the attorney’s primary and secondary e-mail addresses. The attorney will be responsible for updating the e-mail address by following the steps under “How do I add or change an e-mail address for ECF electronic noticing?”.

The very specific requirements for substituting or withdrawing as counsel of record in a case are set forth by Local Rule of Civil Procedure 83.3 and should be referenced before attempting a substitution or withdrawal. The Local Rules are available on this website.

Attorneys applying to appear pro hac vice must file an application for pro hac vice including an original Certificate of Good Standing. The documents, along with payment of the requisite fee must be submitted to the Clerk’s Office.