How to add notes in gmail

Do you want to know how to add notes in Gmail?. Nice, as you know Gmail is packed with lots of useful features to help people who are using email as a reliable and efficient way to communicate with their loved ones, family, friends and office. Gmail note is yet another unique feature, which comes in handy with Gmail.

Basically, Gmail note is used to create a record of each and every conversation in your inbox, and it also add labels or filter to your message. Just have a glance at this article to know how to add notes in Gmail.

Steps to add notes in Gmail:

Step 1: You have to first login to your Gmail account by providing your email address and password and then click on “Sign In” button.

How to add notes in gmail

Step 2: Now, under Gmail dashboard, you may see a gear icon at the top right corner of your screen. Just click on that icon and then select “Settings” option.How to add notes in gmail

Step 3: Under ‘Settings’ section, go to “Labels” tab as shown in the image below.

How to add notes in gmail

Step 4: Inside “Labels” tab, you may see a “Create new label” button. Just click on that button to create a new label.

How to add notes in gmail

How to add notes in gmail

Step 5: As soon as you click that button, you may experience a new window pops open. Just type the details of your label and then click “Create” button.

Step 6: After creating a label, it’s now time to create a filter. For that purpose, just traverse to the “Filters and Blocked Addresses” tab under ‘Settings’ option and then click on “Create a new filter” link as marked in the image below.

How to add notes in gmail

Step 7: Now, inside the filter window you may see different fields. Just go towards “To” field and type your Gmail email address with “+Notes” ( [email protected]) and then click on “Create filter with this search” link.

How to add notes in gmail

Step 8: Now, in the next window just checked “Start it” and “Also apply filter to n matching conversations”, where ‘n’ is the number of emails matching the provided keyword and then click on “Create Filter” button.

Having to skim through an entire email conversation to find important information is a waste of time. If we lived in a world where communication was a perfected science, perhaps emails would be a lot easier to manage but since we live in a world of bad email subjects we have important information spread out across long email conversations. What would help in this case is a note that we can update regularly to give us the highlights of a conversation every time we opened that thread. Notes for GMail is a Chrome extension that lets you take notes inside Gmail. You can compose notes to yourself and pin them to your inbox so that you see them each time you open an email. Alternatively, you can add a note to an email or to an entire thread. The notes appear with the thread or the email making them easier to keep track off. You can also set a reminder for the notes you create.

Once installed, Notes for GMail adds a Gmail icon next to your Google Plus profile link. You will have to allow the extension to access your emails etc before you can start using it. Once it’s set up, you will see an add note button in your inbox and when you open an email thread.

How to add notes in gmail

Click the Add Note button to add a note to the email, or click Add Thread Note to add a single note for the entire thread. The note editor supports basic editing and a note can be pinned to the top of the email or to the top of your inbox. When pinned to your inbox, the subject of the email is automatically added.

How to add notes in gmail

A reminder can be set for each note you create, or if you don’t want to add a note to an email but would like to create a reminder any way, open an email and click the calendar button next to the More button. Enter a description and set a date and time for the reminder.

How to add notes in gmail

The extension works well and I’ve personally been looking for a way to add notes to an email so that the note is right there when I open it giving it context and Notes for GMail does just that. There is a minor bug or perhaps it would be more apt to call it an oversight. When a note for an email is first composed, the option is there to pin it to the top or to pin it to your inbox. Once the note is saved and the pin option is revisited by hovering the cursor over the note, the pin option only lets you pin a note to the top of an email but not to the inbox. Besides this one small flaw, the extension works well.


Thank you for reviewing our extension. We hope that you will find it useful 🙂

The pin option lets you pin a note both to the top of an email thread and to the inbox. In fact, the “Thread Note” pins to the Inbox by default, and the notes inside of longer email threads have a choice to pin to the Thread or to the Inbox.

I loved this extension but it hasnt worked for a few months and now all my notes and reminders have disappeared. Are you going to fix it? Google 404 error appears and that’s it no more can you use your wonderful creation….. 🙁

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Check out this Chrome extension for helping you keep track of extra information associated with e-mail messages. We have beta invites!

How to add notes in gmailNotes for Gmail. Screenshot by Nicole Cozma/CNET

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When your e-mail inbox starts filling up it, it becomes more difficult to keep track of what you need to do for each message you’ve received. Maybe you need to get verification on a work contract, add a reminder to call Grandma Betty about one of her famous recipes, or follow up with someone once you have more information. Unfortunately, Gmail doesn’t offer a solid feature to add notes like these.

You might be thinking: what about drafts? The issue with creating a draft is the possibility of sending said draft. This could cause issues with personal or business e-mail, so it’s just not worth the risk.

Notes for Gmail is an extension for Google Chrome (and eventually Firefox) that allows you to add those special notes or instructions to each of your e-mail messages. Not only is this extension designed to implement a feature Gmail is missing, it also leaves you without fear of accidentally sending off your added notations. However, there’s one catch: it’s in private beta at the time of this post.

Luckily, CNET readers can snag one of 2,000 invitations to the Notes for Gmail exclusive beta while they last. This means your beta application will be accepted immediately upon request. Additionally, you’ll get free service for life and some other possible goodies after launch for being an early adopter. These will go quick, so act now!

Once you make it onto the Notes for Gmail sign-up page, fill out the necessary information. You’ll need to verify your e-mail address at some point to be able to create notes so make sure you provide a real one.

After you’re done, just click the Submit button and you’ll see a welcome page for the beta. Don’t leave this page (yet)! All you need to look for is the link in “Please click here to continue” so you can get to the download area for the extension. If you’re in the first 2,000 beta sign-ups, ignore the rest of the text on the page.

How to add notes in gmailScreenshot by Nicole Cozma/CNET

On the download page you’ll see instructions for installing the extension. For users on Chrome 21, you’ll need to manually install the extension by dragging it from the download location to the extensions page. If you’re on a Chrome version 20 and below, it will let you install right from the download. Instructions for both methods are included on the Web page.

How to add notes in gmailProperly configured and authorized Notes for Gmail extension. Screenshot by Nicole Cozma/CNET

Next you’ll need to log in to your Gmail account. If the extension is installed properly, you should see a pop-up asking you to sign in with and grant access to your Google account so you can add notes to messages.

The Add Note button opens a text area. Screenshot by Nicole Cozma/CNET

With the extension authorized, reload Gmail and click on an e-mail message. You’ll see an Add Note button along the top, which will open a text area for you to type. And that’s it! Now you’re ready to keep notes on all of your conversations so you always know what’s going on.

How to add notes in gmailHow notes will look on Gmail messages. Screenshot by Nicole Cozma/CNET

It’s unfortunate that Gmail doesn’t have a notes feature of its own — one you could take across different computers and mobile. However, with an extension like this one, Google might see a need for the notes capability and add it on. In the meantime, enjoy keeping track of the details with Notes for Gmail.

What kind of notes do you think are important to keep attached to your messages? Let us know in the comments!

Use the Append footer setting to automatically add footer text to outgoing messages. You may want to add a footer to outbound messages for legal, informational, or promotional reasons.

The Append footer setting applies to everyone in an organizational unit. Users in child organizations inherit settings from the parent organization. Footers are applied to all messages, including messages sent from Google Workspace email aliases.

Set up an email footer for your domain or organization

Sign in using your administrator account (does not end in

  • You can enter up to 10,000 characters.
  • To customize the text appearance, use the text formatting tools. The text editor doesn’t support HTML content.
  • To insert an image, click and enter the URL for the image on a public web server. Images stored in Google Drive can’t be used in your footer.

Note: Messages sent using a third-party email client, such as Microsoft Outlook or Apple Mail, have formatted footers. Messages sent as plain text don’t support images or formatted text in the footer. A plain text footer is added instead.

Google, Google Workspace, and related marks and logos are trademarks of Google LLC. All other company and product names are trademarks of the companies with which they are associated.

For those of you using Gmail, the extensions below are definitely worth trying out. They will help you enhance your productivity and transform your emailing experience. The apps allow you to add notes and sticky post-it notes to your emails enabling you to capture and remember important thoughts, reminders and ideas. You can also use annotating tools to highlight particular parts of your email and add inline notes to them.

Source:Gmail Notes by CloudHQ

1- Simple Gmail Notes
This one works with both Gmail and Inbox and enables you to easily add notes to your email threads. It also lets you add notes and reminders to your Calendar. Your notes are stored in your Google Drive. Some of the other features it offers include: “show note abstract in email summary page, sync notes to mobile devices, works on Chrome and Firefox, supports multiple Gmail accounts in the same browser.” Watch the video below to learn more about Simple Gmail Notes.

2- Gmail Notes by cloudHQ
This one allows you to add annotations to your emails.”Highlight a section of an email that you received, and make a note about it. Keep it for yourself or email it to someone else.” Watch the video below to learn more about Gmail Notes by cloudHQ.

I sometimes receive an email message that I don’t need to respond to directly but do have some thoughts about which I want to write down and refer to it later.

Is there any good way to add a note to a message that I received?

There are several ways you can do this in Outlook. Which method works best for you depends mainly on how long your note is going to be and how much formatting you’ll be needing.

Aside from several methods within Outlook itself, you can also rely on other applications or add-ins which can integrate with Outlook.

Method 1: Custom Flags

When you flag an item, you are free to choose the text for the flag. By default the text is set to “Follow up” and there is a list to choose some other pre-defined text, but you can type any text you want as well.

This method is great for if you only need to add a short note.

In order to type the text, right click on the Flag column in Outlook and choose Custom… or press CTRL+SHIFT+G to open the same dialog box.

The note that you typed will be displayed in an Infobar directly above the message itself when you open it in the Reading Pane or in its own window.

How to add notes in gmail
You can set the Start date and Due date to None.

Method 2: Modify the subject

Another method to add a short note is to modify the message’s subject.

To do this, double click the message, to open it in its own window, and directly type your note in the Subject field.

When you are using Outlook 2013, 2016 or Outlook 2019 and have your message header minimized, then you can’t edit the message subject until you expand the message header by pressing the little down arrow in the bottom right corner of the message header.

Maximize the message header to be able to edit the message’s subject.

Method 3: Type in the message body

If your notes are a bit longer, then you can also type it directly into the message body. In order to do this, you must double click the message to open it in its own window. Then choose;

  • Outlook 2007
    Other Actions-> Edit Message
  • Outlook 2010 / 2013 / 2016 / 2019 / Office 365 (Classic Ribbon)
    Actions-> Edit Message
  • Office 365 (Single Line Ribbon)
    Press the ellipsis (…) on the far right of the Ribbon-> Actions-> Edit Message

Once in edit mode, you can freely type within the message. When closing the item, make sure you save the changes to save your note.

How to add notes in gmail
Make sure you open the message via a double click first.

Method 4: Attach a Note

If you want to add a proper note, then you’ll have to write it in the Notes section of Outlook first. After this, open the message and place it in edit mode as indicated above. Now you can drag and drop your note into the message and it will show as an attachment.

Afterwards, you can delete the note from the Notes folder as it will be saved with the message.

Method 5: Use OneNote

When you also have Microsoft OneNote installed on your computer, then you’ll also have a OneNote button on your toolbar or Ribbon. Pressing this button will allow you to create a “Linked Note” where the message remains stored in Outlook and the note for the message is stored in OneNote.

Both items hold links to each other so it is easy to find back the associated message or note from either Outlook or OneNote.

This method is great for longer notes or notes that contain formatting or even images, pictures or drawings.

Method 6: Use an add-in

Another way of doing this is via a note taking add-in for Outlook. Two add-ins that can do this are Standss EmailNotes, and Bells & Whistles for Outlook.

Standss EmailNotes is a no-nonsense note taking add-in for Outlook. Notes can be directly taken is a separate Notes Pane. Note text can be formatted, links can be added and the notes can be printed and included in replies and forwards.

Bells & Whistles for Outlook is a more generic add-in which offers besides adding notes to a message also features such as creating message templates, automatic mail account selection, forgotten subject/attachments reminder, simple mail merge and much more.

Method 7: Use an Office Store Web Add-In

When you use an Exchange or account in Outlook 2013, 2016, 2019 or Office 365, you can also use a different type of add-in that you can install via the Office Store button on the Home tab.

The benefit of these add-ins is that they also work with Outlook on the Web (OWA) and Outlook for Mac with support for the Outlook app on iOS and Android coming later as well.

Be aware though that it doesn’t look like the currently available Note taking add-ins are still actively being maintained and also require you to give mailbox access to a 3 rd party, so you may want to think twice before using any of these solutions;

How to Forward, Sync, Migrate or Link Lotus Notes to Gmail?

  1. Introduction of IBM Lotus Notes & Gmail
  2. Why to Migrate NSF to Gmail
  3. All-in-Solution to Sync Lotus Notes Email with Gmail
  4. How to Forward Lotus Notes to Gmail
  5. Features of NSF to Gmail Migration Tool
  6. Frequently Asked Questions
  7. Final Words

Introduction – IBM Lotus Notes & Gmail

IBM Lotus Notes is a popular most used email client application that is combined with the functionality to connect with Domino Server. Number of professional

users prefers to use Lotus Notes for email communication because it supports advance security features, fast processing, provides the facility to manage contacts, calendar, team rooms, microblogging, to do list, instant messaging, and more.

On the other hand Gmail is free and advertising based email program provided by Google. It supports enhanced search property. Basically it is known as a cloud based email service but users are allowed to save its data to local computer by configuring the account of Gmail with different types of email clients like MS Outlook, Mac Mail, Mozilla Thunderbird, SeaMonkey, Eudora Mail, Opera Mail, NetScape etc.

Why to Migrate Lotus Notes to Gmail?

There are some reasons that are different as per user’s situations. Few common factors of IBM Notes to Gmail Migration are:

  1. Lotus Notes is specially programmed for both corporate and business type of users whereas Gmail is a web based email service suited for home users. Therefore, some professionals who are in a business field wants to forward their emails from Lotus Notes to Gmail account in order to access business emails on Gmail account.
  2. IBM Notes is bound with technicalities, so in order to operate it technical skills are must. While Gmail is very simple to handle and possesses easy user-friendly interface.
  3. Consider a scenario where a user is having .nsf file but do not have IBM Lotus Notes application then in such situation user can transfer or migrate .nsf file to Gmail. And once the file gets moved, one can easily view Lotus Notes data without any trouble.
  4. Sometimes a situation arise when IBM Lotus Notes is corrupted and stopped working in such situations then at that time one can go the default storage location of Lotus Notes, choose the required NSF files and import them into Gmail account.

All-in-One Solution to Sync Lotus Notes Email with Gmail (NSF to Gmail)

Quickly download and install the NSF to Gmail tool on the system to migrate Lotus Notes data to Gmail. Once the software is launched, use the application to convert Lotus Notes to Outlook. After the process, users can implement Lotus Notes NSF to Gmail migration in few clicks.

How to Forward Lotus Notes to Gmail?

Follow the steps mentioned below and import the resultant PST file to Gmail by making use of GAMMO Tool.

Step 1. Download FREE GAMMO Tool, open it and a window will display asking to enter the required login details and click Continue.

Step 2. Choose “From PST File(s)” option >> click Next.

Step 3. Select the required resultant PST file and click Open.

Step 4. Select Migrate all data option or Migrate only new data option to import emails and click Next.

Step 5. Now choose the data you want to migrate i.e. Calendar, Email Messages, Contacts, Deleted Items, Junk Mail and selective data to date migration. After choosing the desired items click Migrate button to continue.

Step 6. Now the process starts of migrating emails and other information, please wait.

Step 7. Lotus Notes to Gmail migration process is now completed with completion message.

Here are the Lotus Notes emails displaying in Gmail account. The solution of users query “how to link Lotus Notes to Gmail?” is now solved.

Benefits of IBM Notes to Gmail Migration Tool

  • The NSF to Gmail Converter allows to move Lotus Notes emails to Gmail in batch.
  • The application helps to migrate Lotus Notes contacts to Gmail.
  • The software facilitates to transfer IBM Notes calendar to Gmail too.
  • Well-suited to import Lotus Notes email to Gmail with attachments.
  • The tool keeps the data integrity intact when migrating NSF file to Gmail.

Frequently Asked Questions

Will I be able to export only the contacts of Lotus Notes client to Gmail using the application?

Yes, NSF to Gmail Converter has separate section of export Lotus Notes Contacts to Gmail account. The software permits to save IBM Notes contacts to vCard that can easily imported to Gmail.

How can I move Lotus Notes calendar to Gmail?

The software offers separate option for this also. By selecting Export Lotus Notes Calendar option you can easily save NSF calendar to ICS format that can later imported to Gmail account.

Will my Lotus Notes attachments be preserved during the process of migration to Gmail?

Yes, Lotus Notes to Gmail Migration Tool takes care of the NSF attached files when importing Lotus Notes email to Gmail. All the attachments formatting properties and other components remain secure and unaltered.

Can I move the complete Lotus Notes folder to Gmail?

Yes, by clicking the Add Folder option present in the software you can migrate the entire Lotus Notes folder with unlimited NSF files to Gmail at one time with accuracy.

Final Words

There are number of users who wants the solution of “how to configure Gmail account in Lotus Notes?”, “how to transfer contacts from Lotus Notes app to Gmail?”, “how to convert NSF to Gmail?” and after reviewing their issues our team decided to provide the solution by mentioning each and every approach in the write-up. The steps are easy to implement and one can easily import NSF to Gmail with all the folder items like contacts, attachments, calendar and etc. The software also offers free demo edition which possesses exact working as license key the only difference is that it is added for user’s evaluation and analysis that allows to convert 20 NSF files to Gmail. Once the users gets satisfied with software processing, then they can upgrade to license edition.

Notes for Gmail now allows you to insert sticky notes directly onto your email threads in Chrome. The browser extension, currently in beta, allows you to annotate your emails as a whole (thread)—or individually. You can add as many sticky notes as you would like and they all appear at the top of the webpage for easy accessibility.

How to add notes in gmail

To download the application, go to this page and request an invitation. They add users everyday—I was added almost instantly after I applied.

How to add notes in gmail

Once you’ve downloaded the Chrome add-on, open Chrome and go to Tools -> Extensions. You’re going to have to drag the download onto Chrome to make the add-on work. It should appear as so:

How to add notes in gmail

Now you can open up Gmail and use the sticky notes for whatever purpose. I’ve recently used it to remember which articles I should and shouldn’t write for work. It works fantastic because I don’t have to individually search through the email thread to find this information out—I can just look at the sticky note.

How to add notes in gmail

As of now the add on is only available for Chrome, but a Firefox one is in the works.

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How to add notes in gmail

Sometimes a software vendor adds a feature to a product that transforms a complex task into a simple one that takes seconds to perform. Microsoft, for example, gives you the power to create new OneNote notes from within your Gmail account. You’ll find this capability useful when you need to convert a Gmail message or draft into a note that you can save on your hard drive. You can even tell OneNote the name of the notebook and the section where you’d like to store your message.

Step 1

Log in to your Gmail account and open a message you’d like to send to OneNote.

Step 2

Press “Ctrl-P” and wait for your browser’s Print dialog window to appear. Different browsers may format this window differently, but they all give you the ability to select a printer to which you’d like to print. These dialog windows often contain drop-down menus with names such as “Name” or “Printer.”

Step 3

Click the drop-down menu that contains a list of printers connected to your computer. Click the “Send To OneNote” menu item to select it. When you install OneNote, Windows adds a virtual OneNote print driver to your computer that enables you to send content that you print to OneNote.

Step 4

Click “OK” and wait as Windows downloads your Gmail message. When it finishes, a dialog window opens that contains a list of icons that represent your OneNote notebooks.

Step 5

Click the “+” sign next to the notebook where you’d like to store your Gmail message. When you do that, the window displays the notebook’s sections. Click the section where you’d like to store the message and then click “OK.” OneNote opens and displays your message in the notebook and section you selected.

How to add notes in gmail

Write enough academic papers and you learn to love footnotes.

They can provide useful context and allow you to show your work, giving the reader access to, and an idea of, all the hours you spent researching and synthesizing complex information.

But you don’t have to be an academic to use footnotes. In general, the most useful footnotes provide not just a notation about where the information in the text came from, but also gives a link for quick access.

If you use Google Docs, footnotes are a built-in feature you can take advantage of right away. Here’s how to add them to any document, whether you’re on the web or using the Google Docs mobile app.

How to add footnotes in Google Docs

1. Click your cursor at the point in the document where you want to add a footnote (this way, a notation will automatically be added to the correct spot).

2. In the toolbar at the top of the document, select “Insert” and then “Footnote.” Alternatively, you can use the shortcut Control-Alt-F on PC, or Command-Option-F on Mac.

3. The document will automatically add a superscript number to where you placed the cursor, and a footnote notation at the bottom of the page, along with a line of delineation.

4. Type out your footnote in the space provided. Format the footnote in the citation style of your choice.

How to add footnotes in Google Docs using the mobile app

If you’re using the Google Docs mobile app for Android or iOS, adding footnotes is just as easy as it is on the web.