Categories
Concrete

How to add images to a microsoft word document

From company logos to detailed scientific illustrations, there are many reasons to add an image to a Microsoft Word document. But how does this work? And how can you ensure your finished document looks professional? Check out our guide below for a few tips.

Adding Images in Microsoft Word

You have three main options for adding images in Microsoft Word:

  1. Adding an image from your computer
  2. Adding an image from the internet
  3. Using the “Shapes” and “SmartArt” available via MS Word

You can access all these options by going to Insert > Illustrations on the main ribbon. This tab is also where you can find options for adding charts and tables to your document.

How to add images to a microsoft word document

The Illustrations section of the ribbon.

1. Adding an Image from Your Computer

If you are adding images from your own computer:

  • Place the cursor where you want to add a picture
  • Go to Insert > Illustrations
  • Click Pictures to open a new window
  • Find and select the image you want to use on your computer
  • Click Insert

This will add the picture (full size) in the place selected. You can also add an image from your computer by dragging the thumbnail into the document.

2. Adding an Image from the Internet

This option lets you import an image directly from the internet. To do so:

Find this useful?

Subscribe to our newsletter and get writing tips from our editors straight to your inbox.

  • Select where the image should go with the cursor
  • Go to Insert > Illustrations
  • Click Online Pictures
  • Search for a picture using Bing Image Search (keep Creative Commons Only selected if you will be using the image for commercial purposes)
  • Select the image(s) you want to use and click Insert

3. Shapes and SmartArt

For simple images, such as flow charts or arrows, it may be easier to use the “Shapes” and “SmartArt” in Microsoft Word. These are pre-set graphics that you can add at the click of a button:

  • The Shapes include arrows, boxes, speech bubbles and other basic geometrical shapes and graphics. You can access these by going to Insert > Illustrations > Shapes. You will then need to click and drag to set the dimensions of the shape selected.
  • SmartArt uses predesigned combinations of the graphics from the “Shapes” menu. This allows you to add an entire flowchart in one go, for example, which you can then adjust as required.

These options offer a simple way to add visual elements to your document.

How to add images to a microsoft word document

SmartArt options.

Formatting Images

We won’t go into all the image formatting options available in Microsoft Word here. However, there are two main factors to consider when adding images to a document:

  • Image size and position – You can resize an image by clicking and dragging the circles at its edges. To move an image, moreover, you can click it and drag it around the document.
  • Text wrapping – This controls how the image is positioned in relation to the text. You can access these settings by clicking the image and going to Format > Arrange > Wrap Text.

These options will help ensure the image looks tidy on the page. To remove an image from a document, meanwhile, simply select it and hit delete or backspace on your keyboard.

Does MS Word 2019 support insertion of the “heic” images? I tried to insert a picture, but it can not be rendered correctly.

How to add images to a microsoft word document

“Heif Image Extension” installed. OS: Windows 10 x64.

5 Answers

  • Sort by Created Created
  • Sort by Oldest Oldest
  • Sort by Votes Votes

Try following steps,

On the Insert tab, select Pictures > From Device.

Select a .HEIF or a .HEIC image file.

Click the Insert button

For further reference, please check out below links,
Insert Apple photos into Office easily

or you can convert HEIC to JPEG before adding by using https://heictojpg.com/

Try following steps,

On the Insert tab, select Pictures > From Device.

Select a .HEIF or a .HEIC image file.

Click the Insert button

Yes, i insert HEIC image file using such algorithm, but Word does not render picture.

You will need to have the HEIF Image Extensions and the HEVC Video Extensions installed for this feature to be available. Note, there is a small fee of US $.99 for the HEVC Video Extensions.

I do not have, HEVC Video Extensions may be it is the reason.

required extension currently is not available on the store.

If the response is helpful, please click “Accept Answer” and upvote it.
Note: Please follow the steps in our documentation to enable e-mail notifications if you want to receive the related email notification for this thread.

Resolved by installation “HEVC Video Extensions”. I used VPN to get ability for downloading the extension.

Requirements
You will need to have the HEIF Image Extensions and the HEVC Video Extensions installed for this feature to be available. Note, there is a small fee of US $.99 for the HEVC Video Extensions.

In many cases, merging images is required during your work with MS Word document. For example you want to combine two pictures just for a special effect. Without any help of image editor such as Photoshop, what can you do in Word? Please look at the following instruction.

Merge multiple images/pictures into one in Word

1. Insert the images you want to merge in Word. See screenshot:
How to add images to a microsoft word document

2. Click Insert > Shapes > New Drawing Canvas to insert the drawing canvas.

3. Copy and paste the images into the canvas and then drag them to the desired position. See screenshot:
How to add images to a microsoft word document
Tip: You can select the image in canvas and right click to open the right-clicking menu, then specify the above and below position of the image from Bring to Front or Send to Back options.

4. Select all the images you want to merge by Ctrl + A, then click Format > Group > Group. See screenshot:
How to add images to a microsoft word document

5. Copy the combined image, then click the blank place on the canvas. Delete the drawing canvas by press Backspace button, then paste the combined image in the document.
How to add images to a microsoft word document

One click to batch resize all/multiple images in Word document

Normally, we can resize one image’s size manually in Word document. And it’s quite tedious to resize many images one by one. But, with Kutools for Word’s Resize Images utility, you can easily resize all images’ size to same 25%, 50%, … etc. or to the same width of selected image with only one click! Click for 60-day free trial!
How to add images to a microsoft word document

How to add images to a microsoft word document

This tutorial shows how to insert images in Microsoft Word. We will also look at how to resize images, align images with the text, and add a border.

Quick Links:

Important Note: This tutorial covers the basics of working with images. Word offers many advanced image features, which we will cover in separate tutorials.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other writing-related software tutorials on my YouTube channel.

The images below are from Word for Microsoft 365. These steps also apply to Word 2021, Word 2019, Word 2016, and Word 2013. However, the stock image options will be limited in those older versions of the software.

How to Insert an Image in Microsoft Word

  1. Place your cursor where you want to insert the image. (This is an approximate placement. You can change the alignment with the text after inserting the images, as shown in the section below.)
  2. Select the Insert tab in the ribbon.
  1. Select the Pictures button in the Illustrations group.
  1. Select the location of the image from the Insert Picture From menu:
    • This Device lets you choose an image stored on your computer or network server.
    • Stock Images lets you choose stock images, icons, cutout people, stickers, and illustrations. The full stock image library is only available to users signed into Word for Microsoft 365.
    • Online Pictures lets you search for images through Bing, Microsoft’s search engine. This option also provides a link to OneDrive.

    For this tutorial, we will insert an image stored on the device.

    1. (For “This Device” option only) Locate the image in the Insert Picture dialog box.
    1. Select the Insert button.

    Your image should now appear in your Word document.

    How to Resize an Image in Microsoft Word

    1. Select the image. A border with resizing handles will appear when the image is selected.
    2. Select one of the resizing handles and then drag the image to a new size.

    Pro Tip: Choose a corner handle to maintain the image’s current shape.

    How to add images to a microsoft word document

    Optional Steps: How to Rotate an Image in Microsoft Word

    1. Select the image.
    2. Select the rotation handle at the top of the border.
    3. Rotate the image to the left or right.

    How to Align an Image with the Text in Microsoft Word

    1. Select the image.
    2. Select the Layout Options button.
    1. Select an option from the layout menu:
      1. In Line with Text
      2. Square
      3. Tight
      4. Through
      5. Top and Bottom
      6. Behind Text
      7. In Front of Text

      The visual effectiveness of each option will depend on the size of your image and the density of your text. So, you may need to experiment with several options to find the one most suited to your content.

      How to add images to a microsoft word document

      Pro Tip: If you select an option other than In Line with Text, you can select and “grab” the image, and then move it almost anywhere in the document.

      How to Add a Border to an Image in Microsoft Word

      1. Select the image.
      2. Select the Picture Format tab in the ribbon. (This tab only appears when an image is selected.)

      From here, you can add a built-in border or edge effect or manually create a border.

      How to add images to a microsoft word document

      Did you know that every time you add an image to your Word document, it automatically generates “Alt Text?” Do you know what Alt Text refers to? Alternative Text or Alternative Descriptions are written copy that describes the image. This text also helps screen-reading tools describe images to visually impaired readers. It will appear in place of an image in case it doesn’t load, it also allows search engines to better rank your website.

      I was prepping a data sheet for one of our add-on solutions and came across this new feature in Microsoft Word while viewing the PDF I had just created. When I hovered over the image in the PDF, this light-yellow box appeared that said “A screenshot of a computer.” I thought, what’s this, why is it here? I went back to my Word document and found that Microsoft Word automatically generates generic text for images placed in a document.

      What a great idea for a “How To” blog I thought.

      How to add images to a microsoft word document

      So, how does Alt Text work and how do I change it?

      First, either open a new document or use the current one. Go to the Insert tab, on the menu Ribbon, and click Insert > Pictures. Locate and select the picture you would like added to your document.

      When you first import a picture or image, Alt Text is already generated for that image. If you click on the black bar at the bottom, the Alt Text dialog box will open to the right of your screen.

      How to add images to a microsoft word document

      Note: You need to have the image selected in order to add Alt Text to the image. In my image below, it is grayed out because I didn’t have an image selected taking this screen shot.

      How to add images to a microsoft word document

      Once your image is selected, you can go ahead and type in your image description in the white box. I typed in for Alt Text: Farmland. If you don’t know what to describe the picture as, you can click the “Generate a description for me” button below the text box. Or, you can simply mark the image as decorative, which will be shown to readers as simply a decorative image.

      How to add images to a microsoft word document

      How to Disable Automatic Alt Text

      If you prefer to shut this feature off, go to the Microsoft Word Options in the File Tab on the Menu Ribbon, click Ease of Access tab in left hand column and then deselect Automatically generate alt text for me. This would shut this feature off so you won’t have to worry about adding Alt Text in your images.

      Bob has some graphic images that he’s captured in GIF format. He would like to display the image in his Word document as a small thumbnail, but then have the image display full size if someone clicks on the thumbnail.

      We’ve seen this done on Web sites before, but not in Word documents. That doesn’t mean it can’t be done; it can be. Basically you just need to use the same procedure that you would use in a Web page:

      1. Insert two copies of each image in your document, one full size and one thumbnail size.
      2. Convert the thumbnail image into a hyperlink that points to the full-size image.

      Each of the skills necessary to complete these two steps (resizing graphics, adding hyperlinks, etc.) has been covered in other issues of WordTips. The only drawback to this approach is that you end up with two copies of each graphic in your document, which means that your document can get rather large.

      You could, of course, put each full-size image in its own document and only put the thumbnails in your main document. Thus, if your main document included five thumbnail graphics you would end up with six documents—the main one and five documents each containing a single large graphic. When you set up the hyperlinks on the thumbnails in the main document, they would link to the individual graphics in each of the other documents.

      WordTips is your source for cost-effective Microsoft Word training. (Microsoft Word is the most popular word processing software in the world.) This tip (456) applies to Microsoft Word 97, 2000, 2002, and 2003. You can find a version of this tip for the ribbon interface of Word (Word 2007 and later) here: Displaying Thumbnails and Full-Size Images.

      Author Bio

      With more than 50 non-fiction books and numerous magazine articles to his credit, Allen Wyatt is an internationally recognized author. He is president of Sharon Parq Associates, a computer and publishing services company. Learn more about Allen.

      Do you want to get the image from PowerApps, then create a document via Flow and insert the image into this document?

      Could you provide more details about your needs?

      Sub

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      I want to collect signatures using powerapps and then generate a offical document with the signature in the document along with other information collected via powerapps.

      Currently I’m using powerapps, Sharepoint, workflows and flow to generate the document but this does not allow me to add images. I’ve managed to find that Word Online connector can be used to generate documents from a template document using text content control but i was wondering if i can do the same with images that is passed on.

      Sub

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      sajarac

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      I have been playing with this for a long time, but is very confusing.

      Would you mind to explain a little bit for a new guy?

      What I have so far is:

      I have created an app where I collect the data and using a flow I can populate a word template and pass the data. But I am having difficulties trying to add the pictures collected and saved in my share point folder associated with the record inserted in the same word document.

      Could you plese point me in the right direction?

      Thanks in advance,

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      @sajarac Were you able to get this to work? I have been trying the same thing but no luck so far.

      @sajarac wrote:

      Hi there,

      I have been playing with this for a long time, but is very confusing.

      Would you mind to explain a little bit for a new guy?

      What I have so far is:

      I have created an app where I collect the data and using a flow I can populate a word template and pass the data. But I am having difficulties trying to add the pictures collected and saved in my share point folder associated with the record inserted in the same word document.

      Could you plese point me in the right direction?

      Thanks in advance,

      Regards

      Sub

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      If you adding 1 image this should be easy to do

      1. Add Image control to template
      2. Save the image to SharePoint
      3. Use ‘Get file content’ action in flow to get the Image encoded bit stream.
      4. Add the output of the ‘Get File Content’ into the Word Template action in flow
      5. this should work, below is screenshot of my template action in flow

      sajarac

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      Thank you very much for your help!

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      Sub

      • Mark as New
      • Bookmark
      • Subscribe
      • Mute
      • Email to a Friend

      Is it a Static number of images (in my case I have 3 images being added) or is it more dynamic ?

      • If its static then just repeat what I mention.

      Sorry looks like Nested Image Controller, Once that has been implemented the below should work.

      If it is dynamic then you will need to add the Image Control in a Repeating Section Control and then you will need to tag all the images in a way so that when you do a ‘Get Items’ action that you’re able to get only the items that are required.

      Then add these into a Object Array (you’ll need to do a ‘Get File Content’ for each file) and then add this Array into the Word Template action.

      Sorry I havn’t done this with images yet but I think if the above should work. Please let me know if it does, otherwise i’ll try and this myself when I have some free time and post my example.

      Word’s usability doesn’t stop at writing and editing text. You can add tables, charts, images, and simple graphics to embellish your writing and make it more reader-friendly. If you think outside the box a little, why not use Word to design photo collages?

      How to add images to a microsoft word document

      Admittedly, Word might not have all the features and tools of a design/graphics app, but this doesn’t stop you from making a great collection of your favorite photos. With some creativity and a few tips and tricks from this article, you will be able to do it in no time.

      In addition, you can save your design as a template/layout and just change the images in the collage. But first things first, let’s see what the steps to create a collage in Word are.

      Making a Collage in Microsoft Word

      As hinted, Word doesn’t offer a ready-made collage layout or template, unless you download a third-party one from the internet. This means you’ll need to make everything from scratch. Initially, it might take a bit more time but you will get a fully customized final result.

      Using Developer Option

      Step 1

      Open a new Word document, click on File, and select Option from the blue menu on the right. Choose Customize Ribbon in the pop-up window and make sure to check the Developer option under “Customizing the Ribbon” section. Click OK to confirm when you finish.

      How to add images to a microsoft word document

      Note: This step applies to those who use Microsoft Word 2013 or 2016. If you are on a different version the first step might not be necessary. Mac users will need to click on the ‘Word’ option in the upper left-hand corner, then click ‘Preferences,’ and ‘View’ to turn on the developer options.

      Step 2

      With the Developer option on, go to the Developer tab and select “Picture Content Control.” Click on the icon and add as many image slots as you want, then click the center of the image to add pictures from a file.

      How to add images to a microsoft word document

      Step 3

      Once the image is inside the slot, you can drag the sides to resize it and match the layout. There is also an option to tilt the images a little to make for a more interesting design. Just grab the image and move it left or right to get the desired angle.

      How to add images to a microsoft word document

      Using Word Tables

      This method can be used in any Word version and it applies even if you use the cloud/app-based free version. Here are the necessary steps.

      Step 1

      With a new Word document on, select the Insert tab and click on the Table drop-down menu.

      How to add images to a microsoft word document

      Based on the number of images you want to insert, choose the table layout. You can fit the table to the page if necessary.

      Step 2

      You’ll get a relatively small text box at the top of your screen. It’s advisable to extend it to cover the entire page. This way you get extra room to insert the images.

      How to add images to a microsoft word document

      Also, feel free to use the Table Design tab to change the color of the layout and select a background fill. Check out all the available styles by clicking on the arrows in the toolbar. There is also an option to get a different border style.

      How to add images to a microsoft word document

      If you choose a border style, use the pen tool, and click on each border to apply the style. This is where you can get creative since there is no need to apply the style to all borders.

      Step 3

      With the basic layout in place, it’s time to insert the images into your Word collage template. Select the collage panel/slot where you want to insert the image, click Insert, and choose “Picture from File.”

      How to add images to a microsoft word document

      Unless you resize the image prior to import, it won’t fit to collage slot. If it turns out too big, select the image and resize it to fit the image to the collage.

      How to add images to a microsoft word document

      Image Manipulation Tips and Tricks

      Word offers a surprising amount of image manipulation tools and effects to make the images stand out. You can make brightness and color corrections, add artistic effects, or change the image transparency.

      How to add images to a microsoft word document

      What’s more, there are close to thirty image effects and borders you can apply. You can fine-tune each of the applied effects from the Format Picture menu on the right. Click on the Effect tab and select the arrow to reveal the adjustment sliders.

      Step 4

      When you finish the design, click the small floppy disc icon to save the collage. Give the document a name, add some tags, and choose the destination and file format.

      How to add images to a microsoft word document

      You should know that file formats are one of the downsides of making a collage in Microsoft Word. To be precise, the documents are saved in different text formats (.doc, .docx, .dot, etc). That said, you can export the collage to PDF, which might be a better option if you want to print it. However, you won’t be able to upload the collage to certain social media.

      Using SmartArt

      The built-in SmartArt feature is another way to add photos in various layouts in Microsft Word. To use SmartArt follow these steps:

      Step 1

      With a Word Document open, click on the ‘Insert’ tap in the ribbon and click on ‘SmartArt.’

      How to add images to a microsoft word document

      Step 2

      A dropdown will appear, click ‘Picture.’ Choose the layout you’d like to use. It will appear in the document once selected.

      How to add images to a microsoft word document

      Step 3

      Add your photos to the template.

      How to add images to a microsoft word document

      Your photos will automatically size to fit within the template making a picture collage.

      Collage Made of Words

      During our testing, it took about ten minutes to make a Word collage but you can spend much more time perfecting the design. And there’s a neat hack to work around Word’s inability to export JPEGs or PNGs.

      Instead of exporting the document, you can take a screenshot and get the collage in JPG or PNG. Depending on the specs of your computer you could end up with an HD collage ready for social networks.

      Over the decades, Word has improved its features, allowing you not to only input text, but also incorporate many different kinds of objects. These objects, such as images and shapes, can be easily formatted, customized, and manipulated all throughout your documents. So whether you have reports, analysis, manuscripts, or any other document, you can easily make it more attractive and informative at the same time with the help of these shapes and images. Here is a tip on how to group together images and shapes in Word.

      It can be very difficult to manipulate images and shapes, as well as other objects, if they are scattered throughout a page, or even throughout pages and pages of documents. Therefore, you need all the help you can get to make the most out of Word and come up with a great document.

      This is why grouping is very helpful. With this feature available in Word 2016, you can work with multiple shapes or pictures as if they are a single entity. You can resize, move, or even rotate them all together with one move. This is very helpful if you have complex images or drawings that are incorporated into your document.

      How to add images to a microsoft word document

      Group Images and Shapes Together in Word

      What’s great about this grouping feature in Word is that you can still ungroup and regroup them whenever you need to. You can also work with individual objects in the group by selecting the group and clicking the single item you want to modify to select it. By grouping images, shapes, and other objects together, you can easily move or resize them. You can also copy and paste them all together, thereby saving you a lot of time and energy. Furthermore, you can add shape fills or other effects to the object and they will be applied to them.

      How to add images to a microsoft word document

      To group images, shapes, and other objects together open a Word document. Choose the objects you need to move or modify. To do this, simply press and hold CTRL while you click each of the objects. Remember, the group function is only enabled when you select more than one object.

      How to add images to a microsoft word document

      Once you’ve selected the shapes, images, and other objects that you want, you can group them by doing any one of the following:

      • Drawing tools. Go to the Drawing Tools tab and under Format, click Group -> Group.
      • Picture tools. Under the Picture Tools, go to Format and there, click on Group -> Group.

      Both the Drawing Tools and Picture Tools are contextual tabs, which means they only appear on the Ribbon when you select an object.

      How to add images to a microsoft word document

      Use Images and Other Objects to Enhance Your Word Document

      Using images, shapes, and other objects on your Word document can add a pop of color or a refreshing sight to an otherwise page of dull blocks of text. And, by grouping objects together in a Word document, you can easily manipulate them or move them around the document.

      Just remember to use the Wrap Text option when handling object groups, because you have to set your text wrapping to anything except for In Line With Text, as this will reformat your page as well as the rest of your document. Furthermore, if you want to group icons together and they are in SVG format, you first have to convert them to shapes first. Then, you can work on each item in the group by selecting the group and then the item or object you want to manipulate or move.

      To ungroup these objects, simply go to either the Drawing Tools or Picture Tools tabs, Click Group -> Ungroup.