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How to add captions on google photos pc or mac

Google Photos is an excellent platform for saving your precious photos. You can adjust your smartphone to save all images directly to Google’s online storage, to make sure you never lose or delete them by accident.

How to add captions on google photos pc or mac

However, Google Photos is just storage space for images. It does offer some basic tools to add filters and tweak your photos, but it doesn’t allow for advanced editing tasks. You can add captions to your favorite photos, but they’re only visible within the platform.

How Do Google Captions Work

Many of the popular photo-sharing platforms allow you to add captions to your photos. Typically, once they’re added, you can see the captions on any platform. Google Photos, on the other hand, has a limited captions feature visible only on the platform. You can add descriptions for individual photos or entire albums, but the moment you download and share them elsewhere, the captions will disappear.

That means that you’re the only person that can see them. You can write captions to remind yourself where and when the photos are taken, and you can even add a specific location for every picture. The feature is designed to help you organize your Google Photos, rather than share your thoughts with other people. If you want to add text to the photo itself, you will have to use a third-party app designed for that. Let’s take a look at the native Google Photos feature.

Adding Descriptions on Android Devices

Adding descriptions to your Google Photos is super easy, and you can do it from an Android device or a PC. We will go through both methods, but let’s start with Android devices. Here is how you do it:

  1. Open the Google Photos application on your Android device. Most smartphones come with the app pre-installed.
    How to add captions on google photos pc or mac
  2. Select “Photos” from the available options on the bottom of the screen.
    How to add captions on google photos pc or mac
  3. Select the image you want to add the description to, and it will open in the full-screen preview window.
    How to add captions on google photos pc or mac
  4. Tap the more option (three-dotted icon) at the top right of the screen.
    How to add captions on google photos pc or mac
  5. Select “Add description” to add a short caption to the photo.
    How to add captions on google photos pc or mac
  6. Type the description you want or copy and paste it into the field.
    How to add captions on google photos pc or mac
  7. Tap the “Arrow icon” in the top left corner of the screen to save your description.
    How to add captions on google photos pc or mac

The description you’ve added will only become visible when you tap on the image and open the preview window. As we’ve said before, the purpose of these descriptions is to remind you of the moment when the photo was taken.

How to add captions on google photos pc or mac

Android 8.0 and Newer Markup Tool

Android 8.0 users are the first generation with an access to the Markup Tool within Google Photos. The tool allows you to write text with a pen or highlighter by drawing on the photos you want. You can’t add text directly, but for now, it’s the only tool that can add permanent captions to your photos. Here is how you can find it:

  1. Open Google Photos and select the image you want.
  2. Tap on the three dots to access the menu and select “Edit in,” then choose “Markup.”
  3. Select the color of your pen and write your message on the photo.
  4. Save changes by tapping on the Arrow icon.

Adding Descriptions on Your PC

You can add descriptions to your Google Photos using a computer as well. The process is a little different, but you get the same results. After adding the description, you can also add time and location. The information you’ve added will show up on other devices with access to your Google Photos account. Here is what you have to do:

  1. Open Google Photos in your browser and log into your account.
    How to add captions on google photos pc or mac
  2. Select the photo you want to add the description to, and it will open in the preview.
    How to add captions on google photos pc or mac
  3. The “Info” tab will pop up on the left side of the photo. Click on the “Add a description” bar and type in your caption.
    How to add captions on google photos pc or mac
  4. You can also click on the date to change it and add a location as well.
    How to add captions on google photos pc or mac
  5. To add the location, click on “Add a location” and type the location manually.
    How to add captions on google photos pc or mac
  6. Select your location from the list of suggestions.
    How to add captions on google photos pc or mac
  7. The next time you open the photo, the information you have added will show up in the “Info” bar automatically.
    How to add captions on google photos pc or mac

Looking Forward to New Google Photos Features

Google Photos is frequently updated, and some rumors say that the platform will soon get all kinds of advanced features that will allow you to customize your photos. We don’t know the exact time when that will happen, so we can only hope that the updates occur in the near future.

What is your favorite feature in Google Photos? What app do you use to add captions to your photos? Share your thoughts in the comment section below.

Q. On Android, how do I add caption information to individual pictures I have stored online in a Google Photos album? The text edit tool in the Google Photos Help guide seems to just add a caption on the whole album.

A. You can add a personal caption to individual images in the Google Photos album by tapping the thumbnail of each picture to open it to the full-screen view. When the picture expands, tap the Info button at the bottom; the icon looks like an “i” in a small circle.

When you are on the picture’s Info screen, you should see an “Add a description” line at the top. Tap it to type in your caption information. Tap the Back button when you’re done.

You — and others looking at the album online — can see the caption by going to the Info screen, but the information is not embedded in the image file and does not travel along if you share a copy of the picture by email. But you will not see the “Add a description” field on photos that are stored locally on your Android device and have not been uploaded to a Google Photos album.

How to add captions on google photos pc or mac

Image

A photo’s Info screen also displays other details about the file, like the time and place it was taken, where it is stored locally and the exposure, lens and camera type used to take it. If you have the location services feature enabled on your device, you’ll see the geographic coordinates and a map showing where the picture was taken.

You can add descriptions to pictures in an online album the same way using a web browser — just select an image and hit the Info button. The captions you add will appear in small type at the bottom of the photo as you click through a desktop slide show.

You can create, edit, and add things like maps and text in your photo albums.

You can add up to 20,000 photos or videos to an album.

Notes:

  • Live albums are not available in all countries.
  • Some features may not be available when you have a large album.

Create a new album

  1. On your computer, open photos.google.com.
  2. Sign in to your Google Account.
  3. On a photo, click Select .
  4. Choose other photos that you want in your album.
  5. At the top, click Add .
  6. Select AlbumNew album.
  7. Optional: Add a title to your new album.
  8. Click Done .

Create a live album

  1. On your computer, open photos.google.com.
  2. Sign in to your Google Account.
  3. On the left, click AlbumsCreate album.
  4. Click Select people & pets.
  5. On any face group, click Select .
  6. At the top right, click Confirm.
  7. Add a title, then click Edit album.

Change how your album looks

Change your cover photo

Change the photo that’s shown on the front of your album.

  1. On your computer, open photos.google.com.
  2. Open the album, then the photo you want to use.
  3. At the top right, click More Use as album cover.

Change the title of an album

  1. On your computer, open photos.google.com.
  2. Open the album.
  3. Click the title, then type a new title.
  4. Click Done .

Change items in your album

Move items around

You can re-order photos, videos, text, and locations by dragging them.

  1. On your computer, open photos.google.com.
  2. Open the album.
  3. At the top right, click More Edit album.
  4. At the top right, click to sort by newest, oldest, or recently added.
    • You can also drag items to move them.

Add photos

  1. On your computer, open photos.google.com.
  2. Open the album.
  3. At the top right, click Add to album .
  4. Select the items you want to add.
  5. At the top right, click Done.

Add photos automatically

If you choose multiple people, any photo containing either person will be automatically added.

  1. On your computer, open photos.google.com.
  2. Open an album.
  3. At the top right, click More Options Add .
  4. Select any face groups you want automatically added.
    • If no one appears, you might need to turn on face groups.
  5. At the top right, click Confirm.

Stop adding photos automatically

  1. On your computer, open photos.google.com.
  2. Open an album.
  3. At the top right, click More Options.
  4. Under “Automatically add photos,” click the person’s picture.
  5. Click Stop.

If you remove someone, new photos of them won’t be added. Any existing photos will stay in the album.

Note: Face-grouping technology isn’t perfect. Photos that don’t have any of the selected people may occasionally be added.

Upload photos

Open photos.google.com, and click Upload.

If your photo or video didn’t upload, it may not be the right file size or type. Check why your photo or video didn’t upload.

Remove photos

  1. On your computer, open photos.google.com.
  2. Open the album.
  3. At the top right, click More Edit album.
  4. On items you want to remove, click Remove . Photos and videos you remove from albums will still be in your Google Photos library unless you delete them from the main “Photos” section.

Add maps and locations

Add locations

You can add locations and maps to albums you create. If you share the album, these will be included.

This feature is available on Chrome devices in U.S. English.

Step 1: Set up your microphone

To use captions with Google Slides, your computer microphone needs to be on and working.

Devices and microphones vary, so check your computer manual for instructions. Microphone settings are typically in the System Preferences on a Mac, or the Control Panel on a PC.

Google Slides uses the computer’s microphone or an external microphone paired with the computer.

Step 2: Present with captions

  1. Connect to the Internet.
  2. Open your presentation in Google Slides.
  3. To start presenting, click Present or press the shortcut for your browser:
    • Chrome OS: Ctrl + Search + 5
    • Windows: Ctrl + F5
    • Mac: ⌘ + Shift + Enter
  4. At the bottom left of the Present screen, click More options Captions preferencesToggle captions or press the shortcut for your browser:
    • Chrome OS or Windows: Ctrl + Shift + c
    • Mac: ⌘ + Shift + c
  5. As you speak, captions appear at the bottom of the screen. Captions don’t include punctuation.
  6. To change text position or size, next to “CC” click the drop-down menu .
  7. To turn off captions, click CC or press the shortcut for your browser.
    • Chrome OS or Windows: Ctrl + Shift + c
    • Mac: ⌘ + Shift + c

Tip: Captions are not stored.

Tips for using captions

  • If you present slides over video conferencing software (such as Google Meet), captions show up on the shared screen. To set expectations for your audience, it’s a good idea to tell them that captions are from Google Slides, not the video conferencing software, and that only the speaker’s voice is captioned.
  • Some people find captions distracting, so you might want to ask your audience before turning on captions.
  • Captions and your microphone automatically turn off if there’s no activity on your computer for 30 minutes.

Troubleshoot captions

If captions aren’t working, try these tips:

  • Reduce background noise or move to a quieter room.
  • In your system and browser preferences, check your microphone settings.
  • Plug in an external microphone.
  • Check that your microphone is plugged in and isn’t being used by another application.
  • Change the input volume on your microphone.
  • Restart your computer.
  • Clear your browser’s cache.

Tip: Caption text is powered by machine learning. It depends on audio input from the speaker, including the speaker’s accent, voice modulation, and intonation. As language understanding models use billions of common phrases and sentences to automatically transcribe spoken words, they can also reflect human cognitive biases. As a result, captions might not be a complete and accurate transcription of the speaker’s words. Google is committed to making products that work well for everyone, and we’re actively researching unintended bias, mitigation strategies, and ways to improve quality.

If you’d like to add captions to images in Google Docs without them moving around, try one of these quick solutions.

While Google Docs is great for sharing documents and real-time collaboration, it lacks a feature that allows you to add captions to images. If you have encountered this problem during your work or homework assignments and had to open another editor, we have good news. You can add captions to images in Google Docs in a few simple ways.

1. Use the Drawing Feature

To access the Drawing feature, open the Insert menu, then click Drawing > New. This will open a window that allows you to create a new drawing using shapes, callouts, lines, or arrows, amongst other tools.

Now, you have to insert the image. You can do this by copying a URL or by uploading it to Google Drive from your device or account.

Once you upload and resize the image, click the Text box icon from the top menu and add the text. You can move the text around using the Select tool.

Also, you can use several text formatting options such as size, font, color, alignment, italic, bold, bullets, and so on. Finally, when you are done editing the image and the caption, select the Save and Close button.

Note: If you want to edit the caption, click the drawing and select Edit from the toolbar.

2. Create a Table

If you are in a rush and need a way to save time while using Google Docs, creating a table could be the right solution for you. All you have to do is insert a table, add the image, and write the caption. Now, let’s take a closer look at how you can do this.

  1. Open the Insert menu, click Table, and select a 1 x 2 grid size.
  2. Drag and drop the image to the top cell.
  3. Enter the caption in the bottom cell and use Google Docs’ features to edit it as you want.
  4. Right-click the table and select Properties.
  5. Set Table border to opt so the table’s lines are not visible anymore.
  6. Click OK to save the changes.

3. Use an Add-On

If you have to insert captions often in Google Docs, you should install an add-on to make your Google docs look more professional. Head to Google Workspace Marketplace by opening the Add-ons menu placed at the top and select Get add-ons.

We recommend using Caption Maker, but there are other available options as well.

Note: Caption Maker will also insert captions for drawing and tables.

Once you have inserted, resized, and arranged your images, click Add-ons > Caption Maker > Start. Then, select the Captionize button.

By default, Caption Maker will label the pictures as Figure 1, 2, and so on. However, there’s no need to worry since you can easily edit the caption’s text by double-clicking it.

How to use Caption Maker to speed up your editing:

  • If you need to insert captions to a specific part of your document, select that part and click Set caption before clicking Captionize. Or you can select the part that you don’t want to insert captions to and select Set caption off.
  • If you need to create a list containing the captioned images or tables, select List of images or List of tables. Furthermore, if you need to refresh these lists, click Update lists.

Add Captions Without Struggle

If you have to add captions to many images, using an add-on could be the best solution. However, if you are in a rush and need only a quick edit, the first or second method will get the job done.

If you make changes to a Google doc you don’t want, press Ctrl + Z to undo them. You can also go to File > Version history > Show version history to restore an earlier version.

You can be more productive when you know the right way to do things on Google Docs. Let’s look at several features that often get overlooked.

Matthew’s passions lead him to become a technical writer and blogger. Having a Bachelor’s degree in Engineering, he enjoys using his technical knowledge to write informative and useful content.

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I’m assuming you’re saving and sharing those photos as .jpg files. And that gives you an advantage, because jpegs have captions build in as part of the format’s metadata.

Metadata is a particular kind of data that explains a file’s content, and most file types contain their own metadata fields. For instance, a jpeg’s metadata includes the camera model, resolution, the date the photo was taken, and other bits of information. To view and potentially change a file’s metadata, right-click it, select Properties, and click the Details tab.

[Email your tech questions to [email protected] or post them on the PCW Answer Line forum.]

If you want to add a caption to a photo, use the jpeg format’s Title field–the very first one on that Details tab. Point the mouse cursor to the blank space to the right of the word Title. A field will appear; click there and type your description.

If you want to use the same caption for multiple photos, just do that en masse. Select all of the files in question, then do what I described above.

Both Picasa or Photo Gallery display the contents of the Title field as the photo’s caption. And if you give a photo a caption in either of these programs, your words will be saved in the file’s Title field. (Photo Gallery will save those words in both the Title and Subject fields.)

If you upload your photos to Flickr, your Title field travels with it, and becomes a caption there, to.

Khamosh Pathak
How to add captions on google photos pc or macKhamosh Pathak
Writer

Khamosh Pathak is a freelance technology writer who specializes in tutorials. His work has also been published on iPhoneHacks, Zapier’s blog, MakeUseOf, and Guiding Tech. Khamosh has seven years of experience writing how-tos, features and technology guides on the internet. Read more.

How to add captions on google photos pc or mac

Khamosh Pathak

An avid iPhone and iPad user ends up with thousands of photos in their library. If you don’t want to organize images into albums, you can use the captions feature introduced in iOS 14 and iPadOS 14 to describe a photo or video on your iPhone and iPad.

Once you add a caption to a photo or a video, it is indexed by the Photos app, and you can search for the keywords later. While the Photos app has an automatic search engine for photos, it’s not very specific or reliable. Using captions, you can take control of the photos you know you might like to search through later.

The Photos app automatically groups the same captions, so you can use this feature as a makeshift tagging system. You can give the same one-word caption to multiple photos to quickly find them together.

Open the “Photos” app on your iPhone or iPad and navigate to the photo that you want to add a caption. Next, swipe up on the photo to expose additional options.

How to add captions on google photos pc or mac

This will show you photo information including where the image was taken. Right below the photo, tap the empty text area labeled “Add a Caption.”

How to add captions on google photos pc or mac

Here, type out your caption. Tap the “Done” button found in the top-right corner.

How to add captions on google photos pc or mac

You can repeat the process for all the photos and videos that you want to add a caption to. You can also come back here at any time to edit the caption.

How to add captions on google photos pc or mac

The Photos app will now start indexing the caption. To find a photo or video based on a caption, go to the “Search tab” and then tap the “Search” bar at the top and type in a word or a phrase from one of your captions.

How to add captions on google photos pc or mac

Now scroll all of the way to the bottom of the page. You’ll find a “Captions” section here. Choose a caption to see the photos related to it.

How to add captions on google photos pc or mac

If you have multiple photos or videos will the same caption, you’ll see a photo count on the right edge. Tap the caption to see all photos and/or videos.

How to add captions on google photos pc or mac

When you’re sharing a photo or video using AirDrop or iCloud, the Photos app automatically shares the caption as well. You can disable this from the share sheet. Tap the “Share” button to get to the share sheet.

How to add captions on google photos pc or mac

Select the “Options” button from the top.

How to add captions on google photos pc or mac

Here, tap the toggle next to the “Captions” option to disable sharing photos with captions.

How to add captions on google photos pc or mac

Not sure what to do with your iPhone photos? Here are the best ways to share photos and videos from your iPhone.

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How to add captions on google photos pc or mac Khamosh Pathak
Khamosh Pathak is a freelance technology writer who specializes in tutorials. His work has also been published on iPhoneHacks, Zapier’s blog, MakeUseOf, and Guiding Tech. Khamosh has seven years of experience writing how-tos, features and technology guides on the internet.
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When I want to play, I use the Instagram mobile app. When I need to get stuff done, I use an Instagram for PC or Instagram for an Apple Mac app hack. Why? In the same way that using two monitors increases your work productivity 20-30 percent, this hack provides a similar time-saving advantage.

  1. Drag-and-Drop photos from your desktop folder to upload into Instagram.
  2. Copy/Paste captions from your desktop document (Google Doc, MS Word, Evernote, Scrivener etc…) into Instagram.
  3. Generate top-relevant Instagram hashtags on the fly so you don’t have to painfully research and enter them for each post—knowing how important hashtags are to increase your visibility on Instagram.
  4. Instagram DM (direct message) online like a boss through your computer by utilizing canned responses to quickly follow-up with new followers or outreach to influencers.
  5. Crush your Instagram comments by typing on your keyboard versus your mobile device. You could also copy/paste and slightly tweak your typical responses to save time.

How To Post On Instagram From A Laptop Mac or PC

To use Instagram’s mobile app from your desktop computer (MAC or PC), you’ll need to download a mirroring app. A mirroring app will let you see and control your mobile device from your PC or Mac computer.

I have a Mac computer and an Android mobile device (weird right?), so I love using Vysor to mirror and control my Android phone from my computer. Vysor works on Mac, Windows, Linux and Chrome books.

There are others mirroring apps on the market that you can try such as Mirroring 360, Reflector and A Power Soft.

After you’ve got a mirroring app set up on your computer, you can maximize your productivity on Instagram in five ways:

1. Uploading Instagram Photos from Computer

Drag-and-Drop photos from your desktop folder to upload into Instagram:

Not everyone takes photos with their phone and has their photos living on their mobile device. Sometimes you store photos from your DSLR camera on your computer or do some post editing in software like Photoshop on your computer.

If that’s the case, you’re going to want to quickly drag-and-drop the photo from your desktop computer to Instagram on your mobile device.

Of course, if you have desktop/mobile syncing set up (Google Photos, iCloud, or DropBox etc…) you could skip this step and just grab the photo from your phone.

2. Copy/Paste Instagram Captions from Computer

Copy/paste captions from your desktop document (Google Doc, MS Word, Evernote, Scrivener etc…) into Instagram:

If you write long captions like I do for an Instagram post (I write inspiring devotionals for fun), typing them into your Instagram mobile app is a pain. It’s much easier to copy/paste them from a desktop document like I show above in the animated image.

3. Quickly Tagging Instagram Posts from Computer

You can generate top-relevant Instagram hashtags on the fly so you don’t have to painfully research and enter them for each post:

After you’ve spent time crafting the perfect caption, the last thing you want to do is spend extra time thinking of the best tags for your post. However, you know how important hashtags are to extending your reach. That’s why using Top Tagger or Display Purposes in your desktop browser to generate top-relevant tags instantly and then copying/pasting them into your mobile device is a lifesaver.

4. Instagram Direct Messaging (DM) Online

Instagram DM online like a boss through your computer by utilizing canned responses to quickly follow-up with new followers, or outreach to influencers:

Copying/pasting from your desktop computer to Instagram direct messaging is awesome if you have follow-up responses that you send to new followers or templates when you outreach to influencers.

5. Commenting on Instagram Posts from Computer

Crush your Instagram comments like this cat by typing on your computer keyboard versus your mobile device.

Maybe I’m old-school, but I would much rather type with ten fingers then text with my two thumbs. If you get lots of comments on your Instagram posts, it’s sooooo much faster to respond to people on your computer keyboard versus mobile keyboard.

Now Over to You…

How will you leverage desktop/mobile mirroring to maximize your Instagram productivity? Comment by clicking here.

How to add captions on google photos pc or mac

When I was growing up my parents would take 35 mm slides during our vacations. When friends would visit, the projector would be set up and their friends would see the pictures and listen to my Dad give them the details about each one. Today, I have those slides and have no idea what many of them are.

In addition to slides, I also inherited boxes of old pictures from my parents. There are a few albums of their early days together back in the early part of the last century. My Dad added many captions to them and sometimes right on the old black-and-whites. I also found albums of me with hand-written captions but the majority of loose photographs were missing any descriptions at all. Other than a few notations on the back of some snapshots, I have no idea who most of the people are or where the picture was taken.

How to add captions on google photos pc or mac

Years from now my children will inherit my pictures but they won’t be in boxes of printed ones. They will be on cloud storage, flash drives, CDs, external hard drives, and maybe even some old diskettes or Zip Drives. And many will be named IMG0123, or whatever the camera generated. They need captions or descriptions to identify them.

Facebook Pictures

When we post a picture on Facebook others get to see them right away. As someone clicks on the post to see all the individual pictures, wouldn’t it be good to have descriptions on each picture and even indicate where and when the picture was taken?

Click on a picture on your page, then find the Edit button in the right pane. This will only show on pictures you have added to your page and not ones added by others. To caption or describe those pictures, save their picture to your computer and then re-post on your page so it becomes yours.

How to add captions on google photos pc or mac

Click Edit and add your description. When done, click Done Editing. The description will not show under the image, only on the right if they click on the image in your timeline. If you want an actual caption as part of your image, see using MS Paint below before adding the image to your timeline.

Google Photos

I like the ease in which I can have all my pictures placed automatically into the Google Cloud. I installed the App on my phone so every picture I take uploads to the Cloud. There are no steps for me to take. Photos knows the date and time I took each one and where I was when it was taken.

What you might not know is that you can add a description to each picture. Find the ones you want to share with others and place them into an album. Then go through the album adding descriptions to each image.

Click on any picture and then click the (i) in the upper-right

How to add captions on google photos pc or mac

Enter the description in the upper-right.

The Caption appears in the lower-left of the image as you scroll through the album.

When you are finished adding descriptions to your Google Photos images, you can share the album with family and friends. They will be able to view each picture and read the descriptions you have added.

On My Computer

How to add captions on google photos pc or mac

By the way, I used my cell phone to snap pictures from those old albums. They went up to my Google Cloud so I could post them on Facebook, print them out, and send them to others. If you do not use the Cloud, upload your pictures to your computer from your phone or digital camera and add your captions.

What about those images on your computer that are not stored in the Cloud? There are many programs available to add a caption. I like to use MS Paint that comes with Windows. It is so easy to use and adding captions is a quick process. (To open MS Paint in Windows use Win+Q and type paint, then click Enter to open.)

In the File tab in MS Paint, open the picture– File > Open and locate the picture on your computer.

How to add captions on google photos pc or mac

Drag from the lower-right corner of the white box to remove the white space and create a place under the picture for a caption.

How to add captions on google photos pc or mac

In the File tab, click the Text tool (big A) to draw a box and type the caption. When you click the “A” and draw the box to hold the text, the Text tab opens. There you can change the Font and Font Size, control the color of the text, and more. When done adding the caption, click File > Save or Ctrl+S to save the picture with its caption.

“Have I got room on my hard drive for all those pictures?”, you ask. Most computers today have between 500 GB and one TB of hard drive space. 500 GB can hold about 500,000 to 750,000 pictures, so I would not worry about space. Just back up your hard drive frequently so you don’t lose them.