How to add a signature to a gmail account

An email signature is text, like your contact information or a favorite quote, that’s automatically added at the end of Gmail messages as a footer.

Important: To learn how to recreate your Outlook signatures in Gmail, visit section 2.5 of the Learning Center.

Add or change a signature

You can put up to 10,000 characters in your signature.

  1. Open Gmail.
  2. In the top right, click Settings See all settings.
  3. In the “Signature” section, add your signature text in the box. If you want, you can format your message by adding an image or changing the text style.
  4. At the bottom of the page, click Save Changes.

Manage multiple signatures

You can use different signatures for your emails. For example, you can set a signature default for new emails you compose or reply to. You can also choose a different signature with each email you send.

Tip: If you want to change your signature while you write an email, at the bottom of the window, click Insert signature .

  1. Open Gmail.
  2. At the top right, click Settings See all settings.
  3. Under “General,” scroll to “Signature” and click the signature you want to edit.
  4. Use the text box to make your changes.
    • To change the signature name, click Edit .
  5. At the bottom, click SaveChanges.

Tip: You can also choose a signature default for new emails and emails that you reply to.

  1. Open Gmail.
  2. At the top right, click Settings See all settings.
  3. Under “General,” scroll to “Signature.”
  4. Click the signature you want to remove.
  5. Click Delete Delete.
  6. At the bottom, click SaveChanges.

Add a signature if you’re using the “Send mail as” feature

If you use the “Send mail as” feature to send from different addresses in your account, you can add a different signature for each address.

To select an address, use the drop-down menu above the signature text box on the Settings page.

If you don’t see the drop-down menu:

  1. Open the Accounts and Import settings page.
  2. Check that your addresses are listed in the “Send mail as” section.

Troubleshoot problems

Signature doesn’t display correctly

If your signature is too wide or too tall, there may be a problem with the inline CSS. To fix it, follow the steps below to remove the formatting:

  1. Open Gmail.
  2. In the top right, click Settings See all settings.
  3. In the “Signature” section, highlight your signature.
  4. Click Remove formatting .

If you notice extra characters in your signature, it’s because some versions of Gmail don’t support features like bolding or italics.

To remove the extra characters, remove any special formatting in your signature.

If you see “Plain Text” above the signature box, you need to turn off Plain text mode before editing your signature.

  1. Open Gmail.
  2. Click Compose.
  3. In the bottom right, click More options .
  4. Uncheck “Plain text mode.”

Signatures are separated from the rest of your message by two dashes.

To see your signature, go to the bottom of a message, then click Show trimmed content .

Email signature is one of the major tools for promoting your brand and boosting your image in the eyes of your customers and partners. Check out these 8 simple steps to enhance your Gmail correspondence with a custom email signature.

How to create a smart email signature: Step-by-step guide

Step 1. Go to Gmail settings

Log into your email service. Click the gear wheel icon in the upper right corner. Select “Settings” from the drop-down menu. You’ll see a new window with a list of tools. Select “Signature”. Check the “Enable signature” box. Now you need to add your information to your signature.

Step 2. Add information.

A standard email signature usually contains the following information:

  • name and position;
  • brand name;
  • logo;
  • contact data (physical addresses, phones, website, socials);
  • СТА (call to action).

Tip. Don’t clutter your signature with too much information. It’s the last thing your recipients need. Your signature must consist of 3 or 4 lines, tops. Make sure your contact information is accurate and relevant.

Step 3. Do the formatting.

Use the tools in the upper panel to format your text. Select the type, size, and style of your font and align it. Rely on color to highlight specific details. (Using your corporate color or colors for that purpose would be a nice touch.)

Tip. Visual balance must come first. Use no more than two fonts and two colors. Also, it’s extremely important to build a coherent image. If you’re creating emails signature for different people, make sure they share the same style.

Step 4. Add your logo.

Place the mouse cursor to where you want to add your logo. In the Settings panel, select “Insert image”. A new window will open. Select one of the three options. You can upload your logo from your Google disk or your computer, or insert a web link. We recommend that you choose one of the first two options. If you submit a link and the website you’re referring to is down, your logo won’t display in your email signature.

After uploading the image, make a right click on it and pick the suitable size (small/medium/ large/original).

Tip. Don’t have a logo yet? Create one with the Logaster logo make in just a few clicks!

Need a logo for email signature?

Enter the company name below and create your design right now!

Step 5. Make your elements clickable.

Your recipients must be able to go directly to your website, landing or socials. This is why your icons, CTA, logo, etc. must be clickable. To make an element clickable, you need to click on it, select the “Link” option and insert the relevant URL into the field.

Step 6. Save your design.

Scroll down the settings page and click “Save Changes”.

Step 7. Test.

Check whether your email signature displays correctly and all links work properly. Send a test email to your coworker or friend to see whether everything is OK:

Step 8. Analyze.

Кemember to use analytical tools and monitor how many recipients click the links in your emails and what links drive more traffic.

Wrapping up

Email signature introduces your brand to your recipients, boosts your conversion rates, and makes feedback easier. Don’t hesitate to create a catchy and informative email signature that will take your business correspondence to a new level!

Updated March 30, 2020

How to add a signature to a gmail account

Head of Marketing and mastermind at Logaster. Authored the book «How to Create a Brand Identity Without Going Broke». Values the professional approach while being able to explain complex ideas in a simple way.

Digital signatures speed up the signing process and eliminate the need for meetings and in-person signings–and the paper process that goes with it. Create digital signatures within your Gmail or preferred email app to save time and avoid the hassles of scanning, printing and faxing documents.

Create a digital signature in Gmail

DocuSign has partnered with Google to create integrations to the Google suite of tools you use every day. Sign and send documents for eSignature directly from Gmail and streamline your workflow. Click the DocuSign app icon in the Google Add-on bar to quickly sign email attachments without ever leaving your inbox. You can also request signatures with just a few simple clicks.

DocuSign eSignature is a safe, reliable digital signature tool to e-sign documents within Gmail. DocuSign eSignature is the #1 way to send and sign documents. DocuSign’s cloud-based platform for automating the agreement process enables more than 550,000 companies and hundreds of millions of users in over 180 countries to accelerate business and simplify life.

Download DocuSign eSignature for Gmail and Drive from the Google marketplace. Install the DocuSign for Google Drive connector to start signing or sending your documents with just a few clicks:

Install the DocuSign Chrome Extension.

Sign in or create an account.

Access your DocuSign account with Gmail.

Open any email with an attachment.

Select your signers: You’ll see the options to choose who is signing.

Finish and send.

Once you’ve finished, the window will close and you’ll be back in your Gmail account. You’ll be notified by email when the document is complete.

To create a digital signature in Gmail, sign up for DocuSign’s 30-day free trial today.

Using a digital signature in Gmail

Signing documents with a digital signature in Gmail saves time, reduces costs and gives you the flexibility to sign a document from almost anywhere, on most devices. DocuSign eSignature can help you:

Execute transactions with trust

Eliminate manual signatures

Signing with DocuSign eSignature in Gmail is faster, safer and more accessible than using traditional signatures. DocuSign ensures the highest levels of enforceability with DocuSign eSignature. Electronic signatures are legally binding in the United States and most countries around the world.

How to add a signature to a gmail account

An email signature is something that contains basic information about yourself and your workplace. It can have important information like your name, website, the company that you serve, your phone number and maybe even a short introduction of yourself. This is all the information that you would like to pass on to everyone that you send an email to. This can serve as a good way to advertise yourself and give information on alternate modes of contact in case the recipient wishes to get back to you.

We recently had one of our active readers mail us asking for help. He wanted to append his contact information into all the mail that he sends so that he can be reached by the receivers of the mail. He wanted to add his information along with a basic info of the company that he works for thereby briefly advertising their product with every mail sent. We suggested him the signature feature as he was using Gmail as his mail client.

If you wish to add your signature to all the emails that you send via Gmail service, then it’s very easy. Just follow the steps below to understand how to add your signature to the Gmail service.

How to insert Signature in the Gmail website:

To start off, open the Gmail website and click on the Settings gear in your Gmail toolbar and select the Settings option from the menu that just appeared. Click on the General option and select the desired account under the Signature option. Here you will also have an option to disable the signature altogether if you have the signature option enabled then type in the desired signature in the text field that you wish to have at the end of each mail.

How to add a signature to a gmail account

You can skip the insertion of a signature delimiter as Gmail does it by default and to add formatting or an image into the signature field, use the formatting bar. If you don’t find the formatting bar then start a new message using rich text formatting. Once you’ve put in your signature in the text field, Click on the Save Changes button to save the changes.

How to add a signature to a gmail account

Gmail should now insert this text as a signature after your message content in your emails or before the original message in replies.

Move your Gmail Signature above Quoted Text:

To have Gmail insert the signature after the entire message but above the original message in replies click on the Settings icon in Gmail and select the Settings option in the menu that just appeared. Click on the General category to open it and make sure Insert this signature before quoted text in replies is checked and remove the “–” before the desired signature. Click on the Save Changes button to save and apply the changes.

Gmail has multiple ways of setting up signatures, you can use one signature while sending the emails through the computer and another one while sending them using the Gmail mobile app. Configuring a signature for Gmail Mobile app is slightly different from the mobile and the signature is not applied while mailing through the desktop website.

Using the Signature on Gmail App:

Setting up a signature in the Gmail app does not apply the setting to the emails sent using the Gmail website if you’re looking for a signature to be added while sending a mail through the Gmail website then look for the same in the article above.

[Refer to the featured image]

To add a signature to the Gmail app open the Gmail app and tap on the menu icon to the top left corner and scroll to the bottom to find the Settings. Tap on it and choose the email account that you want to modify and tap on the Signature Settings if you’re using iOS or Signature if you are using Android. On the iOS device look for the toggle switch near the Signature field and toggle it to the on position and Android users can directly enter their signature in the text area. On an iOS device, tap the back arrow to save the changes and return to the previous screen, On an Android just choose Ok.

Signature for the Gmail Mobile website

If you’ve already configured a signature on the desktop website then by default Gmail will take the same signature even when you use the mobile website version of Gmail. However, if this is the first time that you are using this feature or if you’ve only enabled it on the Gmail app before, then you’ll have to enable the feature by opening the Gmail mobile website.

How to add a signature to a gmail account

To enable signature on the Gmail mobile app, open the app and tap on the menu icon to the top left of the screen and choose the settings icon to the top right corner, next to your email address. Toggle the Mobile Signature checkbox and select it, you can now enter your Mobile Signature below. Tap on the Apply button to save the changes and then tap on the Menu button to go back to the email folders.

Do note that the mobile signature might not be visible while composing a mail in the mobile website of Gmail or in the App, this could cause some confusion, but as long as the setting is enabled the mobile signature will automatically be appended to the mail when it is being sent.

How to add a signature to a gmail account

How to Create Or Add a Signature to a Gmail Account?

An email signature is a text or quote placed at the bottom of the email as a footnote. It can contain your name, website, company, phone number, or your favourite quote. In your Gmail account, setting up a signature is as simple as ABC.


You can put up to 10,000 characters in the signature text in your Gmail account.

To set up a signature for emails you compose in Gmail on the desktop site and mobile follows these steps:

TO ADD SIGNATURE TO AN EMAIL VIA DESKTOP: Through desktop, the signature creating feature can be attained by:

  • Open your Gmail account, and in the top right, click Settings à See all settings.
  • In the general tab, scroll down, and you will see the “Signature” button, click on “create” and in the dialogue box that appears, you can add your signature text in the box. You can also add emojis and change the style of your signature font.
  • At the bottom of the page, click à Save Changes.

Your signature is set, and you can professionally make your email denser and intimidating.


Through mobile phones, the signature creating feature can be achieved more efficiently as we won’t have to worry about the hassle of a desktop. Here, the restriction comes as android or iOS don’t have many features/ characters for creating signatures.

How to add a signature to a gmail account

How to add a signature to Your Gmail Account to Enhance your Profession Approach-: Email signature are is most common. Using a signature with your Gmail account you can not only spice up your email but also gives professional look to your emails if you are a Professional blogger or a Freelancer then adding a signature to your mail reflect your professional approach and it will help you to impress your client. In this post, we will learn how to add a signature to Your Gmail Account.

An email signature is a few lines of text placed at the bottom of all outgoing mail and most of us aware of it.An email signature contains Name, Website, company and phone number. Purpose of email signature is to share essential contact information and advertise both yourself and your business in a condensed form.


Head over to your Gmail account and go to the Setting==>>General and scroll down to go signature area as shown in below image.

How to add a signature to a gmail account


Now add your signature and with image insertion option you can also insert logo of your company. and click on save, your signature is ready to use now whenever you write a mail your signature will be inserted automatically.

if you want To have Gmail insert your signature right after your message and above the original message in replies tick mark the option ‘‘Insert this signature before quoted text in replies and remove the “–” line that precedes it”

How to add a signature to a gmail account

How to Setup Special Signature for Gmail Mobile App-:


Open your Gmail App go to Setting===>>Select your email account and scroll down to signature option.

How to add a signature to a gmail account


On iOS, toggle the signature to the enabled/on position. Android users can skip to the next step. Tap on the signature option and add your signature and it is all done.

In this post we learned how to add the signature to your Gmail account, setting up a signature for desktop version of Gmail and Mobile App of Gmail are two different signature. mail sent from mobile app will apply Mobile App signature mail sent from desktop will apply desktop version of Gmail Signature.

Conclusion-: Adding a signature to any email is a best professional approach some time a small thing leads to a big impression on the client.In this post, I have tried to explain in my best way to add a signature to your Gmail account.

I hope you like my Post , If you like it do me a favour by sharing it with your friends. You may consider to Subscribe Techfloyd Newsletter for latest technical tips directly to your E-mail Inbox. You can also follow Techfloyd on Facebook, Google+ and Twitter.

An individual tends to use the signature to get automatically recognized by the recipient either by name, company name or hyperlink of the webpage. This is just like a digital signature which claims the identity of the person claiming who he/she tends to be. So, here we are going to discuss all the possible how-to methods to add an email signature to in Gmail emails.

Let’s take a look at reasons for adding a signature on one’s Gmail account.

Benefits of Email Signature in Gmail

  • Your signature remarks your identity to whoever you send mail to.
  • It gives out valuable information to recipients such as contacts, prospects, leads, etc. to reach out to you.
  • Reassures authenticity by signatures that claims the identity of an individual.

How to Add An Email Signature in Gmail Emails?

Step 1: Sign in to Gmail

  1. Open your web browser and search for Gmail.
  2. Login to your Gmail account.
  3. Click the gear icon in the top- right corner.
  4. Scroll down in the settings Drop-down menu.

Step 2: Move to Gmail setting

  1. In the settings dropdown menu, go to general settings and click Signature to create Gmail signature.

STEP 3: Setting the font of Signature.

  1. Now, You can edit the signature in Gmail. Users can select the font, increase or decrease the font size, and other options to modify the signature text.
  2. Users can also add hyperlinks to Gmail signature such as link of the website.
  3. One can use alignment options to align the signature text on the page by using bullets and quotes next to it.
  4. Make sure to save the changes after applying all the altercation to the signature.

Method to Add Signature in Gmail Reply?

These methods will help you add an email signature to your Gmail emails along with pre-requisites.

Below Gmail signature box, check the box stating ‘‘Insert this signature before quoted text in replies and remove the “–” line that precedes it’’. This checkbox append your Gmail signature in all replies or forward messages by removing little dashes in-between.

How to Add Picture as Gmail Signature?

  • Adding Image to your digital signature makes it attractive.
  • In the Gmail settings, go to the signature tab and click the image next to the hyperlink option.
  • Gmail allows an individual to add an image to their signature. Add an image using the drive or upload from gallery option. Else, one can also attach the URL of the image in the hyperlink.
  • Resizing the Imaged signature is always considered as Smart Option.

How to Add Logo in Email Signature of Gmail?

Adding a logo is similar to adding a picture to a Gmail signature.

  • First, select a logo from your Google drive or upload it from your local gallery or add using an internet URL.
  • You can use reduce the size of the logo by going to signature specifications.
  • Save changes from the bottom of the Gmail page.

How to Add Signature in Android Email?

Now, most of us use our mobiles to check our personal and work emails and respond to them instantly. So, let us see how to add an email signature in Gmail app on an Android phone or tablet.

  • Open Gmail application on your personal device and click the sign with three horizontal lines in the top left corner.
  • Next, scroll down to Setting option and select a mail id to which you wish to add your email signature.
  • After account selection, go to Settings of mobile Signature.
  • Create or Add a signature you would like to apply the Gmail mobile application. Add designation, company details and others to your Signature Profile.
  • Now, you have successfully added Signature to your Gmail application.

How to Add Gmail Signature on Apple device?

  • Go to Gmail application in your local device.
  • Scroll down and locate the settings option.
  • Choose mail id to synchronize with Gmail signature.
  • Go to Signature settings, add the essential details you want the recipient to look when looking for details.
  • Email Signature is successfully applied to your personal IOS device.

We have discussed all the possible situations one can encounter while facing ‘How to Add an Email Signature in Gmail Emails?’. As there is no commercial solution available in the market. Users can opt for their option according to their preferences based on options and devices. I hope you find this blog helpful. It is one of the best professional Ways like freeing up Gmail space, protecting Gmail from hackers, etc. to optimize the Gmail account.

Published by Gaurang Sharad

I’m a Tech Geek who loves technology and like to resolve issues, related to Data Entities. View all posts by Gaurang Sharad

How to add a signature in Gmail to personalize your account June 23, 2020 Akin Babatunde General, How Tos, Tech

How to add a signature to a gmail account

You can easily add a signature in Gmail by accessing the Settings menu from a browser.

  • You can also change this signature at any time by following the same steps.
  • Adding a signature helps to personalize your account as well as saves time when drafting emails.

Email signatures both personalize your notes and help save time and it’s easy to add one for your Gmail account.

To add a signature to your Gmail, you’ll have to access the Settings menu online. This can be done from any browser on your Mac or PC . In the “General” section, scroll until you find the “Signature” options to add your own personal sign-off. This will be added to the end of all outgoing messages.

Additionally, you can make changes to this at any time, whether it’s a job title update, a new link, or adding a social media handle. Follow the same steps to access the menu whenever you’d like to edit.

Here’s how to add a signature in Gmail.

How to add a signature in Gmail

1. Open Gmail on the browser of your choice on a Mac or PC .

2. Click the gear icon in the upper right hand corner to open the Settings dropdown menu. This appears on any page.

3. Click “Settings.”

4. This will bring you to an extensive Settings menu. In the first General tab, scroll down until you find the “Signature” section.

5. Change the selected option from “No signature” to the second bubble next to an empty text box.

6. Enter your desired signature. You can change this at any time by following the same steps.

7. Scroll to the very bottom of the page and click “Save Changes” to complete the process.

  1. Open Gmail and log in as you normally would.
  2. On the top right of your screen, click on the “Settings” icon .
  3. In the “Signature” section of “Settings” > click on the “Create New” button > add as many supplementary signatures as you need.

How to add a signature to a gmail account

How to add a signature to a gmail account

Create multiple email signature for your Gmail

  1. You can then choose which to make the default signature that will automatically appear when writing if you are replying to emails.
  2. Be sure to save your changes by clicking the button at the bottom of the screen.
  3. If you want to then change to a non-default signature when writing an email, click on the pen icon in the message box toolbar> and select the specific signature you would like to correspond to that email from the list.

Professional Gmail signature example | Made with WiseStamp

Explore more Gmail signature guides

How to create multiple signatures in Gmail the easy way

    (add as many as you like by clicking the plus (+) button
  1. Open the editor menu in the top-right corner of the screen> And select Signature settings

How to add a signature to a gmail account

  1. Assign a signature to a Gmail account > And click the black arrow at the top-right corner
  2. Click the blue Update signature button at the bottom right corner, and you’re ready to go

How to add a signature to a gmail account

Set up different signatures for different accounts using “Send mail as”

If you also have different email addresses connected to your Gmail account (this is known as the “Send mail as” feature), then you can add a new signature for each specific email address associated with your Gmail account.

To do this, first select which email address you want to customize an email signature for by using the drop-down menu, above the “Signature” text area in settings.

If you cannot see the drop-down menu try opening the “Account and Import Settings Page”, then double-check that you have the “Send mail as” section set up with all of your different email addresses.