Categories
Concrete

How to add a resource account in outlook

A Resource Account is an object in the Exchange Calendar that represents a room or a piece of equipment. This article describes ways to use it, view it, and share it.

Schedule (Invite) a Resource

The default setting is that anyone using Exchange Calendar can schedule a resource. However, the owner can change this so that, when someone includes the resource as an invitee to a meeting, the owner (or someone delegated by the owner) approves or denies the request.

  1. When creating a meeting proposal, “invite” the resource by adding them the same way you would add a person.
  2. Once you’ve added the resource to your invitation, review its free/busy time on the Scheduling tab, just like you would for the people you’ve invited.

Resource Accounts do not allow scheduling conflicts; that is, if the resource already has an event scheduled for a particular time, no one else can “invite” the resource to another event.

See the Calendar for a Resource where You Have Access Rights

See the Calendar for a Resource that Has Been Shared With You

The default setting is that anyone can see a resource’s free/busy status by using the Scheduling tab to set up an event.

In order to view a Resource Account’s calendar directly, like you’d view your own calendar, the owner (or someone delegated by the owner) must give you access permissions.

  • If the resource owner has granted you viewing or editing permissions, you can open the resource’s calendar in the same way that you’d view a shared personal calendar.

How to Change the Settings for a Resource

Only the owner (or someone delegated by the owner) can adjust the settings for a resource.

With the migration to O365, public folders are being replaced by shared/resource mailboxes, which have new procedures for access. This document will walk through mapping shared mailboxes to Outlook and accessing them in Outlook Web Access (aka OWA).

Please note that you need to have permissions to the shared mailbox you want to access, and you must access it via Outlook 2013 (PC), Outlook 2016 (Mac), or the OWA client.

After permissions have been granted, testing access to a shared/resource mailbox should first be attempted via OWA. As long as the mailbox is accessible via OWA, it should work in the the Outlook clients.

OWA:

  1. Log into OWA
  2. In the top right of the screen, click on your name, and in the menu that opens select Open another mailbox…How to add a resource account in outlook
  3. In the Search Field, start typing the name of the account you want to access
    1. Please note: all HLS Accounts will start with “HLS-“

    Mac:

    Opening a shared mailbox in Mac Outlook 2016 can be achieved in two primary ways.

    Mac Delegate Access:

    1. Open Outlook preferences via the finder bar (Outlook -> Preferences)
    2. In the preferences window, click Accounts
      How to add a resource account in outlook
    3. In the Accounts window, click the Advanced… button
      How to add a resource account in outlook
    4. Click on the Delegates tab
      How to add a resource account in outlook
    5. Under the box “People I am a delegate for:”, click the “+” sign
      How to add a resource account in outlook
    6. Search for the mailbox you wish to add in the search field, and then click the Add button
      How to add a resource account in outlook
    7. Once the mailbox is populated in the delegates field, click the OK button to add the mailbox
      How to add a resource account in outlook
    8. Exit the preferences windows, and restart Outlook to re-sync
    9. The mailbox will now show underneath your primary mailbox on the left

    Mac Secondary Exchange Account:

    1. Open Outlook preferences via the finder bar (Outlook -> Preferences)
    2. In the preferences window, click Accounts
      How to add a resource account in outlook
    3. In the bottom of the account window, click “+“, and then choose “Exchange..” from the drop down menu
      How to add a resource account in outlook
      How to add a resource account in outlook
    4. Uncheck “Configure automatically”
      How to add a resource account in outlook
    5. Input the information in the following fields:
      1. E-mail address: the mailbox you wish to open
      2. User name: your HarvardKey Email
      3. Password: your HarvardKey Password
      4. Server: outlook.office365.com

      PC:

      There are two primary ways to add/view a secondary mailbox in the PC versions of Outlook.

      Open Additional Mailbox

      1. In Outlook, click File
      2. Click Account Settings and then choose “Account Settings…” from the drop down menu
        How to add a resource account in outlook
      3. Double click on your email address in the window
        How to add a resource account in outlook
      4. In the window that opens, click the More Settings… button
        How to add a resource account in outlook
      5. Click the Advanced tab
        How to add a resource account in outlook
      6. In the “Open these additional mailboxes:” section, click Add…
      7. Search for the email account you wish to add (It should start “HLS-“)How to add a resource account in outlook
      8. Click OK, then OK again
        How to add a resource account in outlook
      9. The mailbox should now appear under your primary mailbox on the left
        How to add a resource account in outlook

      Add Second Exchange Account

      1. In Outlook, click File
      2. Click Account Settings and then choose “Account Settings…” from the drop down menu
        How to add a resource account in outlook
      3. Click New… on the menu bar above your email account name
        How to add a resource account in outlook
      4. Type the name and email address of the mailbox you wish to open in the “Your Name:” and “E-mail Address:” fields
        1. Leave the password fields blank

        A resource is an Office 365 account typically used for non-person related calendars, e.g. meeting/conference rooms, audio-visual equipment, project, or vacation calendars. Resources contain special options for scheduling and permissions that are not available in user/service accounts. Users must be granted permissions to interact with a resource account. This document provides instructions on how to manage invitation permissions for a resource account. If you are wanting to manage read/write/editor permissions to the resource calendar, go to Office 365 (Outlook on the web | Outlook for Windows/Mac) – Manage Permissions to a Resource Calendar.

        We wanted to remind you that we can help determine the best solution for setting up a resource calendar based on your departmental needs and workflows. If you are unhappy with the way your resource calendars are currently working, we may be able to help you adjust your settings in a way that will address your concerns. Please contact the DoIT Help Desk for support. Any questions or concerns that can’t be addressed by the Help Desk will be escalated to the UW-Madison Office 365 team.

        As an owner of a resource, one of your first responsibilities is to set the required options/settings/permissions for the resource. Outlook clients will only allow you to set read/write permissions for a resource calendar. Many of the other options/settings (eg. available hours, length of events, who can schedule, etc.) must be set via Outlook on the web. For consistency and troubleshooting reasons, it is therefore recommended that you only use Outlook on the web to manage options/settings/permissions for a resource calendar. Because of this, the instructions in this document will be relative for the Outlook on the web.

        Note: As a domain administrator, you also have the ability to manage scheduling options/settings.

        Resources can be set up to handle reservation requests in one of two ways:

        Moderated: Requests to reserve the resource must be approved or denied by a person (delegate) manually. This provides oversight to the resource and allows more control over who has access to the resource and at what times. A moderated resource must have at least one delegate who is responsible for accepting or declining reservation requests, and it can have many delegates associated with it if desired. A delegate can accept or decline requests to reserve the resource, just like a person accepts or declines meeting requests for his or her own calendar. This option can be set by leaving Automatically process meeting requests and cancellations unchecked under Scheduling Options. See the tables below for more details.

        Auto-Accept: Requests to reserve the resource are automatically accepted, based on availability. A room or piece of equipment which is configured to auto-accept reservation requests handles its own calendar automatically. No one is responsible for accepting or declining reservation requests on behalf of the resource. This option can be set by checking the box to Automatically process meting requests and cancellations under Scheduling Options. See the tables below for more details, as well as for more customization options for when events can be automatically accepted or declined.

        Important: A resource owner (assigned during creation of the resource) only has permissions to access the resource mailbox. If the owner needs to have permissions to interact with calendar events, because they have access to the resource, they will be able to assign these permissions to themselves (and others).

        The instructions below assume that you have the necessary permissions to manage these options/settings. If you are unable to access the resource calendar, please contact your administrator.

        Accessing the resource scheduling settings

        Important – By default, when a resource is created:

        • NO ONE can work on behalf of the resource (create events on behalf of the calendar), including the primary owner.
        • ANYONE can schedule/invite this resource. The event will show up within the resource calendar, but will require approval.
        1. As the resource owner, log into Office 365 account via Outlook on the web.
        2. Click your name in the top right corner and select Open another mailbox from the dropdown list.
        3. Enter the resource name and either select it from the automatic look up list or click Search Contacts & Directory link to find the room in the open another mailbox field. Note: If the resource is not found, enter in the fully qualified email address of the resource and search again.
        4. Click Open. The resource account will open in a new browser tab.
        5. Make sure you are currently located in the newly opened resource tab within your browser. If not, repeat the steps above. Important: The simplest way way to confirm that you are viewing the resource mailbox is to verify that the email address of the resource is within the url string of your browser window.Click on the Settings Icon in the top right corner next to your name and then select View all Outlook settings
        6. Expand/select the Calendar section in the left navigation pane.
        7. Click Resource scheduling from with the listing. You will see the following screen.

        How to add a resource account in outlook

        Scheduling Options

        Important: If automatic processing is enabled and a delegate has been set, the setting for the delegate must be set to “Both my delegate and me” for invitations to be processed by the resource.

        A shared mailbox makes it easy for a group of people to monitor and send email from a public email alias like [email protected] When a person in the group replies to a message sent to the shared mailbox, the email appears to be from the shared address, not from the individual user. You can also use the shared mailbox as a shared team calendar.

        A shared mailbox is not designed for direct log on though. The user account for the shared mailbox itself should stay in disabled state.

        How to add a resource account in outlook

        Tip: Before you can use a shared mailbox, the Microsoft 365 admin for your organization has to create it and add you as a member. For more information, see Create a shared mailbox, which describes what the admin needs to do.

        Add a shared mailbox to Outlook

        After your admin has added you as a member of a shared mailbox, close and then restart Outlook. The shared mailbox should automatically display in your Folder pane in Outlook.

        How to add a resource account in outlook

        What if it didn’t work?

        If your admin only recently added you to a shared mailbox, it may take a few minutes before the shared mailbox appears. Wait a bit and then close and restart Outlook again.

        If that didn’t work, then manually add the shared mailbox to Outlook:

        Choose the File tab in the ribbon.

        Choose Account Settings, then select Account Settings from the menu.

        Select the Email tab.

        Make sure the correct account is highlighted, then choose Change.

        Choose More Settings > Advanced > Add.

        Type the shared email address, such as [email protected]

        Choose OK > OK.

        Choose Next > Finish > Close.

        Send mail from the shared mailbox

        Choose New Email.

        If you don’t see the From field at the top of your message, choose Options > From.

        Click From in the message, and change to the shared email address. If you don’t see your shared email address, choose Other email address and then type in the shared email address.

        Finish typing your message and then choose Send.

        From now on when you want to send a message from your shared mailbox, the address will be available in your From drop down list.

        Whenever you send a message from your shared mailbox, your recipients will only see the shared email address in the message.

        Reply to mail sent to the shared mailbox

        Open the email message you want to reply to.

        From field at the top of your message, you should see the name of your shared mailbox. If you don’t, choose the From dropdown box and choose your shared mailbox.

        Finish typing your message and then choose Send.

        When you want to send a message from your shared mailbox, the address will be available in your From drop down list.

        Whenever you send a message from your shared mailbox, your recipients will only see the shared email address in the message.

        Use the shared calendar

        After your admin has added you as a member of shared mailbox, close and then restart Outlook. The shared calendar associated with the shared mailbox is automatically added to your Calendars list.

        In Outlook go to calendar view, and choose the shared mailbox.

        How to add a resource account in outlook

        When you enter appointments, everyone who is a member of the shared mailbox will be able to see them.

        Any member of the shared mailbox can create, view, and manage appointments on the calendar, just like they would their personal appointments. Everyone who is a member of shared mailbox can see their changes to the shared calendar.

        Use the shared contact list

        After your admin has added you as a member of shared mailbox, close and then restart Outlook. The shared contact list associated with the shared mailbox is automatically added to your My Contacts list.

        In Outlook, choose People.

        Under My Contacts, choose the contacts folder for the shared contacts list.

        How to add a resource account in outlook

        Use a shared mailbox on a mobile device (phone or tablet)

        To access a shared mailbox on a mobile device, use the following steps.

        Sign in to your primary account in Outlook for iOS or Android.

        Tap the Add Account button in the left navigation pane, then tap Add a Shared Mailbox.
        How to add a resource account in outlook

        If you have multiple accounts in Outlook Mobile, select the account that has permissions to access the shared mailbox.
        How to add a resource account in outlook

        After the account setup process completes, the shared mailbox will display in your account list in Outlook for iOS or Outlook for Android.

        To remove a shared mailbox, go to Settings > Accounts. Then tap on the shared mailbox and select Delete Account.

        Send automatic replies from a shared mailbox

        Only your Microsoft 365 admin has permissions to set this up. For instructions, see Create a shared mailbox.

        If you have used Microsoft 365, you might be familiar with shared mailboxes used by a group of people or employees to receive and send email from a common email address. It helps teams to perform common emailing tasks effortlessly in the organization. Multiple users can access a shared mailbox if the administrator gives them access to it.

        Using a shared mailbox in Microsoft 365 is pretty straightforward, but when it comes to adding and using a shared mailbox in Outlook, most people don’t understand it. So, in this article, we will discuss how you can add and use a shared mailbox in Outlook.

        Things to Know before using Shared Mailbox in Outlook

        Before adding and using a shared mailbox in MS Outlook 2013, 2016, or 2019, make sure you have taken care of the following points:

        • The shared mailbox should be set up and available in Microsoft 365
        • MS Outlook should be configured with your Microsoft 365 account
        • The administrator has given you access to the shared mailbox

        Once the admin adds you to the shared mailbox in Microsoft 365, you need to close and restart MS Outlook. After restarting Outlook, the shared mailbox might appear in your folder pane below the primary mailbox. However, if this doesn’t happen, you can add the shared mailbox manually.

        Adding Shared Mailbox to Outlook

        Shared mailboxes take some time to appear in the Outlook folder pane. However, if it doesn’t work for you, then you can add it manually by following the below steps:

        1. Start MS Outlook and go to the File tab.
        2. Click Account Settings, and then select Account Settings from the menu.
        3. Now, click the Email tab, and ensure that the right account is highlighted.
        4. In the Email tab, click Change at the bottom.
        5. A new tab will appear on the screen; click More Settings>Advanced>Add.
        6. Now, provide the shared email address to which the admin has added you, and then click Ok.
        7. After that, click Next>Finish>Close.

        How to add a resource account in outlook

        The shared mailbox will now appear in your MS Outlook below the primary mailbox. Now, you can send or receive emails using this mailbox.

        Using a Shared Mailbox in MS Outlook

        After adding the shared mailbox to your Outlook, you can use it to send or receive emails. Let’s have a look at how to send emails from Shared Mailbox in Outlook.

        1. Open MS Outlook and click New Email above the folder list. A new message window will appear on the screen.
        2. Click the ‘…’ icon at the top of the message, and then select Show From.
          How to add a resource account in outlook
          Note: The ‘Show From’ option shows that the receivers will receive the email from a shared mailbox address.
        3. If you’re using the shared mailbox for the first time, then you will have to add the email address in the From section drop-down list:
          • Right-click on the ‘From’ option and click Remove.
            How to add a resource account in outlook
          • Enter the shared mailbox address, so the next time you send an email from the shared mailbox, it will appear as an option in the ‘From’ drop-down menu.
        4. Now, to add recipients, type the email or name of the person in your contact list or organization’s address list.
        5. Enter the subject related to the email, and then type the message that you want to send.
        6. After typing the message, click Send.

        The email will be sent from the Shared Mailbox address.

        Using the Shared Mailbox Calendar

        A shared mailbox calendar is shared with the members of the shared mailbox. As a member, you can create, edit, and delete events in the Calendar. However, if you don’t have access to the shared mailbox calendar, then you can access it easily with the following steps. The steps are given for Outlook on the web.

        How to add a resource account in outlook

        1. Use Outlook on the web to sign in to your account and then select Calendar.
        2. From the Calendar menu, right-click on the Other Calendar option and select Open Calendar.
        3. In the ‘From Directory’ look for the shared Calendar you want to open, select the Shared mailbox linked with the Calendar, and then click Open.
        4. The Shared Calendar will appear in your Calendar list.

        Adding and using Microsoft 365 Shared mailboxes with MS Outlook is one thing, but if you want to backup your shared mailboxes, then it’s necessary to have a backup plan in place, or you can also opt for an automated solution like Kernel Office 365 Backup & Restore to backup Office 365 mailboxes automatically. Besides, if you want to import Outlook PST files to Office 365, then this software can be convenient. So, this is an essential tool for all Office 365 users.

        Conclusion

        Shared Mailboxes are one of the greatest features of Microsoft 365, which allows you to send and receive emails from a common id. So, we created this article to help those users to add shared mailboxes in MS Outlook. Moreover, we have introduced a tool to backup Office 365 data, including shared mailboxes.

        How to add a resource account in outlook

        Rooms in Outlook (Exchange) can be reserved for meetings and other events. This includes conference rooms and other meeting spaces.

        Scheduling Rooms for Meetings

        Rooms can be set up to handle reservation requests in one of two ways:

        Moderated: Requests to reserve the resource must be approved or denied by the resource manager.

        Auto-Accept: Requests to reserve the resource are automatically accepted, based on availability. Rooms should be typically set up this way.

        Important: Rooms must be scheduled as a Resource

        • Click the Rooms button on the Meeting Request window
        • Select the Room in the Global Address List & click the Resource button. This adds the room as a Resource, even though it will appear in the To: field.

        Moderated Rooms

        A moderated room has at least one user who is responsible for accepting or declining meeting requests, and it can also have other delegates associated with it.

        Managing Moderated Rooms

        If you have set up a moderated room, requests to reserve the room must be accepted or declined manually. As the manager, you will control who has access to the room and when. As a manager (or delegate) for a moderated room, you will receive an “invitation” email. For example, when someone creates a meeting and wants to reserve a room you manage, you will receive an email from Exchange, just as if you had personally been invited to the meeting. You would then accept or decline the meeting invitation on behalf of the room. Moderators that receive a meeting request for a room resource will not have these meetings appear on their personal calendar when they accept it.

        Example: Someone creates a new meeting invitation and invites three people. They need a place to meet, so the meeting organizer also includes the room you are responsible for managing. As the moderator for that room, you will receive an email invitation. Open the email for the resource and click Accept, Tentative, or Decline.

        Accept or Decline Meeting Invitations

        When someone wants to reserve a room, the meeting organizer should add the room resource to a meeting. There are two ways you can approve or deny requests to reserve a room resource:

        You can click accept or decline in the meeting invitation emails you receive, or you can open the tentative events that appear on the resource’s calendar and choose there.

        Room Calendars

        A room resource has its own calendar, which can be viewed much like a person’s calendar. When a request for a room is accepted in Exchange, an event is added to the calendar. If you are a room manager, you can access the shared calendar for the resource in Outlook 2007, Outlook 2010, Outlook 2011, or OWA. The calendar allows you to review requests to reserve the room, as well as to approve or deny them. In order to manage a room, you open the shared calendar for the resource.

        How to Open a Shared Calendar for a Room

        Outlook 2007 and Outlook 2010

        In Outlook 2007 and Outlook 2010, the calendar for a resource you manage will appear in the My Calendars list on the left side of the window.

        To view the calendar for a resource you manage using Outlook 2007 or Outlook 2010:

        1. Click Calendar on the left side of the window.
        2. Locate the section labeled My Calendars on the left side of the window. Any room resources for which you are a manager or delegate should appear here. If you do not see the room:
          1. Click Open Calendar on the Ribbon
          2. Select Open Shared Calendar…
          3. Type in the name of the room in the dialog box.

          The calendar for the resource is displayed. You can hide the shared calendar by removing the check mark next to the calendar’s name from the list on the left side of the window. When you view a shared calendar in Outlook 2007 or Outlook 2010, it is displayed next to your other open calendars in a side-by-side fashion.

          Outlook 2011

          In Outlook 2011, you must open the Delegates window and add the resource you manage. This will cause the shared calendar for the resource to appear in your Shared Calendars list on the left side of the Outlook 2011 window.

          To view the calendar for a resource you manage using Outlook 2011, do the following:

          1. Click Calendar on the left side of the window.
          2. Click Tools > Accounts.
          3. Select your Exchange account on the left side of the Accounts window.
          4. Click Advanced.
          5. Click Delegates.
          6. Click the plus (+) icon below the box labeled “People I am a delegate for:”.
          7. Enter the name of the room resource for which you are a delegate and click Find.
          8. Select the resource from the list of search results. Then click OK.
          9. Click OK again.
          10. Close the Accounts window.

          The name of the resource appears on the left side of Outlook 2011 under the Shared Calendars heading. Put a check mark in the box next to the shared calendar’s name to display it. When you view a shared calendar in Outlook 2011, it is displayed as an overlay on top of your personal calendar. Each calendar is assigned a color and events on each calendar bear that color.

          Outlook Web App (OWA)

          In OWA, you must add the shared calendar for the resource you manage. The shared calendar will then appear in your People’s Calendars list on the left side of the OWA window.To view the calendar for a shared resource you manage using OWA, do the following:

          1. Click Calendar on the left side of the window.
          2. Click Share > Add Calendar. at the top of the window.
          3. Enter the name of the room resource for which you are a delegate and click OK.
          4. Select the resource from the list of search results. Then click OK.

          The calendar for the resource is displayed. You can hide the shared calendar by removing the check mark next to the calendar’s name from the list on the left side of the window. When you view a shared calendar in OWA, it is displayed next to your other open calendars in a side-by-side fashion.

          Shared mailboxes are just one of the many great collaboration features of Exchange, and probably the most used one. There is a lot of information about them on the web, for example this TechNet article. Unfortunately, there are still some common misconceptions around them, especially when it comes to ‘missing’ functionality.

          Most of those issues are caused by the fact that the shared mailbox is added as additional mailbox or automapped to the primary user mailbox. Outlook however will only expose certain features when the mailbox is added as normal (primary or additional) account. Example of such features/functionality include: Search, Inbox Rules, OOF replies, Categories, To-do lists. Other features will simply not work as expected, for example Private Items , Send on behalf/send As permissions. Another example of why you would need to add a shared mailbox as additional account includes the situation when you would like to perform a Mail Merge and send the messages using the shared mailbox account. This article will guide you on how to add a shared mailbox as a fully functional additional account in the same or new Outlook profile.

          First of all, forget about accessing the mailbox directly, it is not possible (anymore). When a shared mailbox is created, a special flag is set on the associated object in AD (ExchangeUserAccountControl), which will prevent you from logging in to that mailbox. In addition, the corresponding user object is automatically created, so credentials are hidden from you. As the administrator you can of course change the credentials, apply a license to the user and try to access OWA/Outlook. Keep trying, it is not possible (anymore) 🙂

          So how do you actually access the shared mailbox? The answer is, you need to be granted permissions, much like accessing another user’s mailbox. Full access, with or without Automapping, and recipient permissions in case you need them. The article above explains how you can add those, so I wont bother with the details.

          Once the relevant permissions have been assigned, go to Outlook, File, Add Account:

          How to add a resource account in outlook

          You will be prompted by the familiar Add New Account wizard. Enter anything you want for the name of the Account, and fill in the email address of the shared mailbox. Leave the password fields blank:

          How to add a resource account in outlook

          Continue to the next screen and wait for the password prompt to appear. This is the important part: once the prompt shows, make sure to enter YOUR user principal name and YOUR password:

          How to add a resource account in outlook

          In same cases the same prompt might appear a second time, even though you have provided the correct credentials. Just enter your username and password one more time, and provided you have the necessary permissions, the shared mailbox will be added as additional account:

          How to add a resource account in outlook

          You can then simply press the Finish button to complete the process or configure any additional settings as necessary. If Outlook asks for credentials once you restart the client, make sure to again provide YOUR username and YOUR password.

          In Office 365, “resources” (e.g., meeting/conference rooms, audio-visual equipment, vacation calendars, project calendars) can be created by any domain administrator and owned (assigned as the owner of the resource) by any Office 365 user/account. Once created, use Outlook on the web to configure options/settings/permissions for the resource. Domain administrators and the owner of the resource will have the ability to access/manage the following actions within Wisc Account Administration site: Edit Resource | Calendar Processing | Calendar Access.

          Also, we wanted to remind you that we can help determine the best solution for setting up a resource calendar based on your departmental needs and workflows. If you are unhappy with the way your resource calendars are currently working, we may be able to help you adjust your settings in a way that will address your concerns. Please contact the DoIT Help Desk for support. Any questions or concerns that can’t be addressed by the Help Desk will be escalated to the UW-Madison Office 365 team.

          Resources can only be created within an existing Office 365 domain. If you would like a resource but your department/group does not have an Office 365 domain, you may request that a resource be created for you in the mailplus.wisc.edu domain by following the instruction in Office 365 – Requesting a mailplus.wisc.edu account.

          Create a resource

          Important:

          • If you are not an administrator of a domain, you will not have the ability to create a resource. You will need to use the request a resource instructions.
          • Once a resource is created, the type cannot be modified. You will need to delete and recreate a new resource with the desired type.
          • When a resource is created, it will be configured using Microsoft’s default settings. To modify some of these options/settings/permissions, follow steps outlined in: Office 365 – Configure Resource Scheduling Options/Settings/Permissions.

          How to add a resource account in outlook

          • Rooms:Example: DoIT-21NPark-7221-Conf
          • Equipment: Example: DoIT-Laptop-01
          • Vacation: Example: DoIT-DS-Vacation
          • Room: select this option if the resource is a room
          • Equipment: select this option if the resource is a any equipment, vacation calendar, project calendar, etc.

          Click the Add Resource button. Important: It may take up to 60 minutes for the resource to be created/configured within Office 365. Do not attempt to access this resource until a hour has passed. If you wish to delete the resource, you must wait 60 minutes before doing so.

          Edit a resource

          After a resource is created, a domain administrator or owner can modify certain properties of the resource.

          1. As an administrator of a domain, log in to the Wisc Account Administration site with your NetID credentials.
          2. Select the domain you want to manage. If you do not see the account you want to manage, review the following document: Wisc Account Administration site – About the Delegated Administration screen.
          3. From within the “Domain Administration” sub-menu, click Resource Listing.
          4. On the Resource Listing page, click on the resource name you want to edit.
          5. On the Edit Resource page, there are several fields you can modify:

          How to add a resource account in outlook

          • Rooms:Example: DoIT-21NPark-7221-Conf
          • Equipment: Example: DoIT-Laptop-01
          • Vacation: Example: DoIT-DCS-Laptop-01

          Delete a resource

          Important: Once a resource is deleted, All the data within the resource will be deleted and cannot be restored. In addition, you must wait at least fifteen minutes after creating a resource before you will be able to delete it.

          How to add and remove meeting (required/optional/resource) attendees in Outlook

          It is easy to add attendees when you are creating a new meeting. Occasionally, you may need to update an existing meeting and add more attendees. Either in new meeting request or updating existed meeting, this article will arrange you a guidance to add and remove required, optional, or resource meeting attendees at ease.

          • Add meeting (required/optional/resource) attendees in Appointment page
          • Add meeting (required/optional/resource) attendees in Scheduling page
          • Delete meeting (required/optional/resource) attendees

          Add meeting (required/optional/resource) attendees in Appointment page

          Normally we create and edit meeting in the familiar Appointment page. And it is easy to add the required, optional, and resource attendees in the appointment page.

          Step 1: Open the meeting window by one of following operations:

          1. Click Home > New item > Meeting to create a new meeting in Outlook 2010 / 2013;
          2. Click File > New > Meeting Request to create a new meeting in Outlook 2007;
          3. Double click an existing meeting in calendar to edit it.

          Step 2: Enter the email addresses of meeting attendees in the To… box.
          How to add a resource account in outlook

          Sometimes you may not remember all attendees’ email address, and enter them correctly in the To box. And for the sake of entering more kinds of attendees, you’d better go on following steps.

          Step 3: Click the Address Book button in the Attendees group under the Meeting tab.
          How to add a resource account in outlook

          Step 4: In the Select Attendees and Resources: Contacts dialog box,

          1. Add Required Attendees: Select and highlight the email addresses you will add in the Address Book, and click the Required -> button;
          2. Add Optional Attendees: Select and highlight the email address in the Address Book, and click the Optional -> button at the bottom.
          3. Add Resources Attendees: Select and highlight the email address in the Address Book, and click the Resources -> button at the bottom.

          Note: You can select as many as discontinuous email addresses with holding the Ctrl key and clicking then one by one; and select many continuous email addresses with holding the Shift key and clicking the first and the last one.
          How to add a resource account in outlook

          Step 5: Click the OK button in the Select Attendees and Resources: Contacts dialog box.

          Step 6: Click Send button if you are creating new meeting, or Send Update button if you are editing an existing meeting.

          Quickly print a meeting including its attendee list and attendees’ responses in Outlook

          Normally, for printing a meeting’s attendee list in Outlook, you have to copy the attendee list, paste it to some place, and then print. But, with excellent Advanced Print feature of Kutools for Outlook, you can quickly print a meeting with its attendee list, and all attendees’ responses as well. Click for 60-day free trial without limitation!
          How to add a resource account in outlook

          Add meeting (required/optional/resource) attendees in Scheduling page

          In scheduling page, it is clear to view time arranged in detail in your calendar, and you can pick up the best time for meetings. There are a few differences from that in Appointment page to add attendees.

          Step 1: Get into the Meeting window:

          1. Create new meeting in Outlook 2010 / 2013: click the Home > New Item > Meeting;
          2. Create new meeting in Outlook 2007: click the File > New > Meeting Request;
          3. Open existed meeting: double click the meeting in the calendar view.

          Step 2: Click the Scheduling button in the Show group under the Meeting tab.
          How to add a resource account in outlook

          Step 3: Click the Add Others > Add from Address Book.
          How to add a resource account in outlook

          Step 4: Now you get into the Select Attendees and Resources: Contacts dialog box, you can do it same as Step 4 in the Appointment page.
          How to add a resource account in outlook

          Step 5: Click the Send button or Send Update button.

          Delete meeting (required/optional/resource) attendees

          You can delete all or special meeting (required / optional / resource) attendees with following steps.

          Step 1: In the Meeting window, click the Address Book button in the Attendees group under the Meeting tab.

          Step 2: Select the special or all email addresses in the Required -> box, Optional -> box, or Resource -> box, and delete them.

          Step 3: Click OK button.

          Step 4: Click the Send button or Send Update button in the Meeting window.