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How to add a folder as an attachment

Creates a new attachment in the Attachments collection.

Syntax

expression.Add (Source, Type, Position, DisplayName)

expression A variable that represents an Attachments object.

Parameters

Name Required/Optional Data type Description
Source Required Variant The source of the attachment. This can be a file (represented by the full file system path with a file name) or an Outlook item that constitutes the attachment.
Type Optional Long The type of the attachment. Can be one of the OlAttachmentType constants.
Position Optional Long This parameter applies only to email messages using the Rich Text format: it is the position where the attachment should be placed within the body text of the message. A value of 1 for the Position parameter specifies that the attachment should be positioned at the beginning of the message body. A value ‘n’ greater than the number of characters in the body of the email item specifies that the attachment should be placed at the end. A value of 0 makes the attachment hidden.
DisplayName Optional String This parameter applies only if the mail item is in Rich Text format and Type is set to olByValue : the name is displayed in an Inspector object for the attachment or when viewing the properties of the attachment. If the mail item is in Plain Text or HTML format, then the attachment is displayed using the file name in the Source parameter.

Return value

An Attachment object that represents the new attachment.

Remarks

When an Attachment is added to the Attachments collection of an item, the Type property of the Attachment will always return olOLE (6) until the item is saved. To ensure consistent results, always save an item before adding or removing objects in the Attachments collection.

Example

The following Microsoft Visual Basic /Visual Basic for Applications (VBA) example creates a mail item, adds an attachment by embedding it at the beginning of the message body, and displays it. To run this example, make sure the attachment which is a file called Test.Doc exists in the C: folder.

See also

Support and feedback

Have questions or feedback about Office VBA or this documentation? Please see Office VBA support and feedback for guidance about the ways you can receive support and provide feedback.

How to add a folder as an attachment

If you need to send multiple files to someone over email, consider attaching a folder instead of individual files. Attaching a folder to an Outlook email compresses the data into one email attachment for easier sending.

This process helps avoid files arriving out of order or missing attachments and can save you and the recipient lots of time.

To attach a folder to an email in Microsoft Outlook, you’ll need to compress it into a zipped folder. Once the folder is compressed, it can be attached to an email.

Here’s how to do it on your

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How to attach a folder in Outlook

1. Open File Explorer (also known as Windows Explorer and Explorer) and locate the folder that you want to attach.

2. Right-click on the folder you want to attach.

3. Hover your cursor over “Sent to” and click on “Compressed (zipped) folder.”

4. Double-check that the compression has completed and that you have a new folder.

5. Open Outlook and create a “New message.”

6. Click on the paperclip icon in your message window and click “Upload and share.”

7. Locate your compressed folder in the pop-up window that appears.

8. Select the compressed folder once you’ve located it and click “Open.”

9. If you receive a message that reads, “We’re having trouble loading your folder,” choose “Change location.”

10. Click “Upload” and attach the compressed folder.

11. The compressed folder will appear attached to your email.

You can attach photos and documents from your computer or OneDrive to email messages and calendar events. Attachments always appear at the top of the email.

You can also insert pictures anywhere in your messages, so that recipients see the image where you want, and as soon as they open the email. They don’t need to be opened to be viewed.

Attachments in Outlook.com

Inserted images in Outlook.com

How to add a folder as an attachment

How to add a folder as an attachment

Attach a file or picture from your computer in Outlook.com

Reply, Forward or create a new email message or calendar event.

Select Attach then Browse this computer.

Choose the file you want to attach and select Open. To attach more than one file, hold CTRL (or Command in Mac) while selecting multiple files.

When you attach a file from your computer, you’re attaching a copy of the file. Each recipient will get their own copy of the file.

You can also drag and drop files from your computer into your message. As you drag them over a new message, a Drop files here hint will appear:

Attach a link to a picture, file or folder from your OneDrive

Reply, Forward or create a new email message or calendar event.

Select Attach then Browse cloud locations.

Choose the file from your OneDrive or other cloud storage you want to link to and select Next. To attach more than one file, hold CTRL (or Command in Mac) while selecting multiple files.

You can also use Copy link of a OneDrive attachment and paste it elsewhere.

When you attach a OneDrive link, all recipients can view or edit the same file.

If you want to restrict editing, select More actions in the attachment, then Manage access.

To add a cloud location such as Box, Dropbox or Google Drive, open your Storage account settings.

Add or insert pictures to an email in Outlook.com

Attachments always appear above the body of your message, but you can insert pictures inline anywhere in your message. Inserted images don’t need to be downloaded to be seen by the recipient.

Reply, Forward or create a new email message or calendar event and position the cursor to where you want to add your pictures

Select then choose the file you want to insert and select Open. To insert more than one file, hold CTRL (or Command in Mac) while selecting multiple files.

Drag the corner handles to resize the image or right-click the image to see formatting options.

Attach an email in Outlook.com

Reply, Forward or create a new email message or calendar event.

Move it to a new window by selecting at the top right corner.

Arrange the windows so you can see both the message list and your new message side by side.

Tip: Use the Windows key with < or > to arrange your windows.

Select the emails you want to attach to your new message.

Drag the selected messages from the message list to the body of your new message. As you drag them over the new message, a Drop messages here hint will appear:

Learn more

Still need help?

Note: You will need to sign in first to get support. If you can’t sign in, go to Account support.

This is an open-source article with the community providing support for it. For official Microsoft content, see Microsoft 365 documentation.

Scenario

We have a library with a number of folders, and each of the folders contains multiple files. These files need to be sent out as attachments, when needed. There are many use cases for this capability, but the example in this article is related to contract management. As you might have guessed, these documents need to be sent as attachments outside of the company.

What do you need

  • Power Automate, standard M365 licence
  • SharePoint library – this could of course be a Teams connected library
  • Mailbox in Exchange Online

If you are new to Power Automate head over to the official documentation to learn more.

The Steps

  1. The flow is started by the user
  2. The user inputs the recipient’s details
  3. Flow will locate the correct folder
  4. Flow will collect all the files
  5. Flow will add the files to an attachment array
  6. Flow will send the email with the attachments

In our SharePoint team site we have a Contracts folder and inside this folder we have our partners and customers as sub-folders.

How to add a folder as an attachment

The contract files are located inside the customer/partner folder as below

How to add a folder as an attachment

Using the library menu | click Automate | Power Automate | Create a flow

The flow we are building is an Instant Flow, so in the dialog click “See your flows” to navigate to the Flow editor page.

How to add a folder as an attachment

Choose to create a new flow | Instant-from blank.

How to add a folder as an attachment

Name your flow, choose to “For a selected file” as trigger, and then click Create.

How to add a folder as an attachment

Whenever the flow runs we need some data from the end user. In this case “Recipient Name” and “Recipient Email”. We will create two variables:

  • Recipient Name
  • Recipient Email
  • FolderName | this is the folder we will grab the files from
  • AttachmentsArray | this is the array where we will put all files to be sent

How to add a folder as an attachment

The next step is to grab the data for the item that started the flow. That way we can verify if the “item” that started the workflow is a file or a folder.

How to add a folder as an attachment

If folder is “true”, we will then append the folder name to our variable “FolderName”, and use this in the next action to grab all the files properties in the current folder.

How to add a folder as an attachment

We will then use “Apply to each” to append the files’ content to our Attachment array variable. The trick here is to append the right content. Thanks to this guide at the Flow forums by Sunay Vaishnav, I finally managed to get this working.

As of this writing, the bast way to append SharePoint files to an attachment array is:

How to add a folder as an attachment

The final action is the “Send email (V2)” action. You will need to populate the action with the following inputs:

Emailing files as attachments is often the most efficient method to share a file on your computer with another person. you’ve probably even sent multiple files as an attachment, as is often the case when you are sending pictures. But sending a whole lot of files as attachments can be messy, both for you as the sender, and for the person that is receiving the message. For example, depending upon the email host of the recipient, as well as whether or not they are using a third-party program to manage their emails, a lot of your attachments might not be visible or, even worse, they might have to individually download each of those files. Fortunately you can take advantage of the file-zipping utility in Windows to combine all of your files into a handy zip folder.

How to Send a Folder in Outlook 2013

For the purposes of this tutorial we will be working with an existing folder. But if your files are all stored in different folders, or if you don’t want to send all of the files in an existing folder, then you will need to create a new folder that only contains the files you want to send. So once you have properly organized all of your files so that they are all together in one folder, you can follow the steps below to email a folder in Outlook 2013.

Step 1: Browse to the location of the folder that you want to send.

Step 2: Right-click the folder, click Send to, then click Compressed (zipped) folder.

How to add a folder as an attachment

Step 3: This is going to create a zipped folder in the same location as the original folder, with the same name. You can distinguish between the two folders because one has a zipper on it.

How to add a folder as an attachment

Step 4: Launch Outlook 2013.

Step 5: Click the New E-mail button at the top-left corner of the window.

How to add a folder as an attachment

Step 6: Click the Attach File button in the Include section of the ribbon at the top of the window.

How to add a folder as an attachment

Step 7: Browse to the zipped folder, select it, then click the Insert button.

How to add a folder as an attachment

Step 8: Add the address of your recipient to the To field, add a subject to the Subject field, then type your message. Click the Send button to send your email with the attached zipped folder.

How to add a folder as an attachment

Are you backing up all of the important files on your computer? If not, purchasing a portable external hard drive and using a free backup program like CrashPlan can be a lifesaver if your hard drive crashes.

Have you been looking for ways to update your signature? Read here to learn how to add a link to your Outlook 2013 signature.

Matthew Burleigh has been writing tech tutorials since 2008. His writing has appeared on dozens of different websites and been read over 50 million times.

After receiving his Bachelor’s and Master’s degrees in Computer Science he spent several years working in IT management for small businesses. However, he now works full time writing content online and creating websites.

His main writing topics include iPhones, Microsoft Office, Google Apps, Android, and Photoshop, but he has also written about many other tech topics as well.

When writing a document, you have to pay close attention to what information you put in it. Some information might be relevant but adding it all to the same document might not be a good idea. There is such a thing as too much information. It might be a good idea to add the information to a separate document and attach it to the original one. You can do this easily in Word in Office 365. The app allows you to attach any type of file to a document. Once attached, the file can be opened from within the document on any system. Here’s how you can attach a file to a document in Word Office 365.

Attach file to document in Word

Open the Word document that you want to attach a file to. Make sure you have the file you want to attach present on your system. Once the document is open, go to the Insert tab on the ribbon and on the Text toolbox, select the Object button. From the menu that opens, select ‘Object’. A new window will open. Go to the ‘Create from File’ tab. Click the ‘Browse’ button and select the file you’d like to attach. That’s all you need to do. You can, optionally, select the ‘Display as icon’ option if you want.

How to add a folder as an attachment

The file will be inserted as an object and like any other object, you can move it to any part of the document. The object can be resized but you cannot change its name. There are a few formatting options available for this object from its right-click context menu.

How to add a folder as an attachment

Opening the file

The file can be opened by double-clicking the object that represents it. The only requirement is that you have an app on your system that can open the file type. If it’s a common file e.g., an image or a text file, you will be able to open it but for formats like PSD, you will need an app that can open or view the file type. Once the file is open, you can save it as a copy to your desktop.

Attaching files to a document will make it much bigger. The size of the file that is attached will be added to the document so the bigger the attached file is, the larger your final document will be. If you’re attaching a file to a document, it may be a good idea to include a caption that instructs the reader on how to open it.

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How to add a folder as an attachment

This tutorial shows how to attach files to PDFs in Adobe Acrobat. The benefit of attaching a file to a PDF, as opposed to using an external link, is that the attachment will travel with the PDF if you move it to a different location (e.g., a different folder or different server).

This tutorial also explains the following tasks:

Visit “How to Create In-Text Links to Attached PDFs in Adobe Acrobat” for information about creating in-text links to attachments, including links to specific page views within attachments.

This tutorial is also available as a YouTube video showing all the steps in real time.

Watch more than 100 other videos about Microsoft Word and Adobe Acrobat on my YouTube channel.

The images below are from Adobe Acrobat Pro DC. However, the steps are the same in Acrobat Standard DC and similar in older versions of the software.

Attention Acrobat Reader Users: Adobe’s free PDF software, Acrobat Reader, doesn’t have a tool for creating links. If you need to create links but don’t have access to Acrobat, create the document with the links in Microsoft Word and then convert the Word file to a PDF.

How to Attach a File to a PDF

You can attach a variety of files to a PDF, including other PDFs, Microsoft Word files, Excel files, images, or video files. Note, however, that your reader needs to have the appropriate software to open the file.

  1. Select the Tools tab.
  1. Select the Edit PDF button in the Tools pane.
  1. Select the More button in the Edit PDF toolbar.
  1. Select Attach File from the drop-down menu.
  1. Select the file you want to attach in the Add Files dialog box.
  1. Select the Open button.

Your attachment will appear in the Attachments panel.

How to add a folder as an attachment

How to Open an Attachment

The following steps are for Adobe Acrobat Pro DC and Acrobat Reader.

  1. Select the attachment in the Attachments panel.
  2. Select the Open File button.
  1. (Optional Step) If you are opening an attachment that is not a PDF (e.g., Word file, Excel file), choose an option from the Open File dialog box.
  1. Select the OK button.

PDF attachments will automatically open in a separate tab in Adobe Acrobat or Acrobat Reader.

How to Delete an Attachment

  1. Select the attachment in the Attachments panel.
  2. Select the Delete button.
  1. Select the Yes button in the dialog box asking if you are sure you want to delete the attachment.

The attachment will be removed from the Attachments panel immediately.

How to Add a Description to an Attachment

You can add a description to help your readers understand the purpose of the attachment before they open the file.

  1. Right-click the attachment in the Attachments panel.
  2. Select Edit Description from the shortcut menu.
  1. Enter a description in the Edit Attachment Description dialog box.
  1. Select the OK button.

Your description will appear in the Description section of the Attachments panel.

You will probably have to expand the panel by dragging the border to the right to see the Description section.

Adds file attachments to the records of a geodatabase feature class or table. The attachments are stored internally in the geodatabase in a separate attachment table that maintains linkage to the target dataset. Attachments are added to the target dataset using a match table that dictates for each input record (or an attribute group of records) the path to a file to add as an attachment to that record.

Illustration

How to add a folder as an attachmentAdd Attachments illustration

Usage

Before attachments can be added using this tool, they must first be enabled using the Enable Attachments tool.

Attachments added using this tool will be copied internally to the geodatabase. The original attachment files will not be affected in any way. If the original files are modified, these changes will not be automatically made to the geodatabase attachment; to synchronize changes to the geodatabase, remove the affected attachments using the Remove Attachments tool, then add the modified files back as new attachments.

If your Input Dataset already contains a field that is the path to the attachments to add, and you do not want to use a separate Match Table , specify the same dataset for both the Input Dataset and Match Table . The tool will automatically select the Object ID field for both join fields, and you can specify which field from the input contains the paths to the attachment files.

Multiple files can be attached to a single feature class or table record. To accomplish this, the Match Table should contain multiple records for that input ID (for example, record 1 has an InputID of 1 and a pathname pic1a.jpg , and record 2 has an InputID of 1 and a pathname pic1b.jpg ).

Parameters

Geodatabase table or feature class to add attachments to. Attachments are not added directly to this table, but rather to a related attachment table that maintains linkage to the input dataset.

The input dataset must be stored in a version 10.0 or later geodatabase, and the table must have attachments enabled.

Field from the Input Dataset that has values that match the values in the Match Join Field . Records that have join field values that match between the Input Dataset and the Match Table will have attachments added. This field can be an Object ID field or any other identifying attribute.

Table that identifies which input records will have attachments added and the paths to those attachments.

Field from the match table that indicates which records in the Input Dataset will have specified attachments added. This field can have values that match Input Dataset Object IDs or some other identifying attribute.

Field from the match table that contains paths to the attachments to add to Input Dataset records.

Folder or workspace where attachment files are centralized. By specifying a working folder, the paths in the Match Path Field can be the short names of files relative to the working folder.

For example, if loading attachments with paths like C:MyPicturesimage1.jpg , C:MyPicturesimage2.jpg , set the Working Folder to C:MyPictures , then paths in the Match Path Field can be the short names such as image1.jpg and image2.jpg , instead of the longer full paths.

Derived Output

The updated input dataset.

Geodatabase table or feature class to add attachments to. Attachments are not added directly to this table, but rather to a related attachment table that maintains linkage to the input dataset.

The input dataset must be stored in a version 10.0 or later geodatabase, and the table must have attachments enabled.

Field from the Input Dataset that has values that match the values in the Match Join Field . Records that have join field values that match between the Input Dataset and the Match Table will have attachments added. This field can be an Object ID field or any other identifying attribute.

Table that identifies which input records will have attachments added and the paths to those attachments.

Field from the match table that indicates which records in the Input Dataset will have specified attachments added. This field can have values that match Input Dataset Object IDs or some other identifying attribute.

Field from the match table that contains paths to the attachments to add to Input Dataset records.

Folder or workspace where attachment files are centralized. By specifying a working folder, the paths in the Match Path Field can be the short names of files relative to the working folder.

For example, if loading attachments with paths like C:MyPicturesimage1.jpg , C:MyPicturesimage2.jpg , set the Working Folder to C:MyPictures , then paths in the Match Path Field can be the short names such as image1.jpg and image2.jpg , instead of the longer full paths.

Derived Output

The updated input dataset.

Code sample

The following code snippet illustrates how to use the AddAttachments tool in the Python window.

The following script illustrates how to use the AddAttachments tool in a stand-alone script.

After scraping through SO MANY FORUMS and watching a bucket load of YouTube videos I have FINALLY worked out the solution to this and its no where near as complicated as some people made it out to be.

I am a novice to intermediate Power Automate user, so I’ll try to keep this simple. I hope this helps someone! Took me 3 days to figure out.

1. OK, so first you want to set up capturing the form responses as per usual and I also like to grab the profile of the user who submitted the request so I can use it later on in the flow. I then have it create an item in a Sharepoint List (which I made columns for all my form responses).

2. Add the “Parse JSON” step (this is where I got confused). The Content is the attachment form field and the Schema (to make life easier) you can just copy and paste the below:

3. Next step is to add “Get File Content Using Path”. (Don’t worry about adding the Apply to Each, it will automatically apply this in a moment). Type in the file path to the OneDrive location. It will be /Apps/Microsoft Forms/***Form Folder Name Here***/Question/ then add the “name” dynamic content. It will automatically switch this to an Apply To Each step and apply the Body in the output section.

In this step I have it update the attachment to the sharepoint item (not sure if this step is crucial to then adding it to Planner, but I did it anyway!)

4. Add your next step outside of the Apply To Each box which is to “Create a Task” in Planner. Then add a 1 minute delay following the creation of the task.

5. Now add an “Apply to Each” and within this step, “Update Task Details”. Now the part where it adds attachments! The reference alias will be the ‘name’ of the file and the reference resource is the ‘link’. No weird expressions, formulas or complicated code – these are dynamic content options that will appear for you in the list! 🙂

***IMPORTANT*** If you require several people within your organisation to be able to access these attachments, you have to give them permission from the OneDrive folder to be able to view or edit these links!
Open your OneDrive App in a browser and navigate to the Form folder. You’ll want to grant access to the ‘Question’ folder for that form. Click on the more options (. ) and select ‘Manage access’. Then, where it says “Direct Access” click on the “+” icon and type in the group or individual email addresses of the people you would like to grant the access too. I gave them edit permissions, but I’m pretty sure view permissions work also.

A lot of users ask me if there’s a way to send a file from a particular folder as an email attachment automatically, while using Outlook. My mind often went blank with that question as I had no clear way to do that. Yes, there are some advanced ways to do anything when it comes to Outlook and other Office products. If you know how to set up macros, you can manipulate the behavior of such applications like Word, Outlook, or Onedrive to anything that you want.

How to add a folder as an attachment

How to Send Files Automatically as an Email Attachment from Any Specified Folder!

But not a lot of users are familiar with the programming required to write macros to manipulate Outlook’s behavior beyond its default features.

Recently, I found out about an amazing and quite frankly priceless free service called “Flow” by Microsoft itself. There is a premium account as well for additional features. It’s an online service that can be used on a web-browser by entering the URL: flow.microsoft.com. If you are familiar with the IFTTT service, then you would understand what ‘Flow’ is. It allows you to connect difference apps and services to follow through on any particular action or behavior, if the conditions are met.

Microsoft Flow

One of the features I found out “Flow” is absolutely amazing. You can send an automatic email with a file attached from a specified folder. It is not required Outlook or any other desktop-based email client. So, it’s actually done on the server side and there are no actual programs used on your computer to do this. You just need an email account with any service like Gmail or Outlook.com or Hotmail.

As soon as a new file is created inside that folder (or moved from another folder), “Flow” will send an email to the recipients you specify. You can also add a subject line, content of the email, Cc, Bcc, and many other options.

To use “Flow” in its full glory can get quite complicated, because it can do almost anything. There are dozens of possibilities that you can specify, and sending a file automatically is just one of them. Each unique automated process is called a template and there are countless templates you can choose from. You can also create your own new template with highly complex and unique properties that do exactly what you want them to.

For this article, I am going to be focusing solely on this one simple task of sending a file as an attachment to a specified recipient from a specific OneDrive folder. So, if you don’t already have a OneDrive account, I suggest you sign up for it. It’s free and highly valuable.

Although, if you are using Windows 10, chances are you already have OneDrive account. The program installed on your PC.

Here are the actual steps to set this up.

  1. First, sign up on Flow.Microsoft.com with your email address. Verify the email address and then login.
  2. Now, look for the template “Send OneDrive files to an email” using the search option and open the template. Or use this link: https://flow.microsoft.com/en-us/galleries/public/templates/3e19048d2cd74427aedc6374afdac8fe/send-onedrive-files-to-an-email/.
  3. Sign in to both OneDrive and your email account you want it to send an email from.
  4. Specify the folder where you will create the file that you need to send automatically.
  5. Now, specify the values for actual email you want to send. (like the recipients (to, cc, bcc), subject, email content, and more).
  6. Click “Save”.

Now whenever you will create a file in your specified folder or copy a new file to it, an email will be automatically sent to all the recipients you specified in your “Flow” template.

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Comments

There is an option in the outlook that if you have to send one attachment to the several emails then you can set that automatically same attachment can be attached to all the emails.