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How to accept a job offer

Before accepting a job offer you need to work through an evaluation process. This protects you from making the wrong career choice. Take these steps to make the right decision when you have been offered the position.

How to accept a job offer

Use the job offer acceptance letter to formally and professionally confirm your acceptance of the offer

The Process of Accepting a Job Offer – 4 steps to take

1. Get it in writing

First thing is to ask for the job offer in writing . It is always advisable to convert a verbal job offer into a formal written job offer.

2. Ask for the decision date

After you have requested a written job offer, ask the company for the decision date when they need your final answer.

Most employers are prepared to give you time to consider the employment offer – they also don’t want you to make the wrong job choice! About 3 to 4 days is generally considered an acceptable amount of time.

If the employer asks why you require this time you can explain that you want be sure that you are making the best possible decision for both yourself and the company.

You can follow this up with a polite written acknowledgment of the job offer. Go to this excellent job offer advice to find a sample letter of acknowledgment of a job offer.

3. Evaluate the job offer

Evaluate the offer and judge whether this is the right job for you before sending a letter accepting the job. Use the sample job offer acceptance letter to accept the job in the right way.

There are many things to consider when deciding on accepting a job offer. Start with a basic list of your requirements . These are the absolute minimum you can accept – your own “bottom line”.

Basic requirements

  • Compensation – work out the minimum level of income you need to meet your financial obligations. This bottom line is the lowest compensation amount you can accept. Use the salary requirements calculator to help you with this.
  • Benefits – what are the essential benefits your require? For example is health insurance a necessity and do your dependents need coverage?
  • Working Conditions– what hours are you able to work? Are you able to travel to where the employer is located?

If the offer meets this “bottom line” you can move to the next step of the job offer acceptance process. Evaluate the job offer more fully using these requirements:

Other requirements to consider during the evaluation process

Compensation – now look at factors such as the increase amount over your last salary, bonus, profit sharing, stock options, overtime pay, salary review policy.

Health insurance – you have determined that it meets your minimum benefit requirements. Take it further to include the type of health/dental insurance, your financial contribution and the benefits you get.

Vacation time – how many days vacation are given, what is the policy in terms of use of these vacation days? Can you convert un-used days into cash? What rules cover when you can take your vacation? Look at personal days and sick days.

Maternity and family leave – what is the company policy regarding these benefits?

Retirement – what sort of retirement plan does the company have? What is the contribution structure and what are the conditions attached to receiving benefits?

Location – this is an important factor to consider when deciding on accepting a job offer.

How long is the commute? What are the public transportation options between your home and the company? Look at costs of transport – both your own gas expenses or pubic transport expenses. Look at time spent doing the commute.

Hours of work – do you want a 9-5 job? What about overtime, meeting deadlines etc? Will you have to work weekends? Is there any provision for flextime? Is there travel involved and how will this be reimbursed?

Job description – no matter how good the package is you will become frustrated if you dislike the day-to-day work. Consider exactly what the job involves, what your responsibilities will be and what the expectations of you are. Will the job utilize your skills and knowledge, is the job sufficiently challenging? What do you like about the job, what do you dislike? Is this the sort of job you set out to get when you first began your job search?

Career development – what professional development opportunities does the job offer? Is there provision for training, tuition reimbursement? What is the frequency of performance reviews, promotional opportunities? Will this job take you down the road to your career goals?

Management – are you going to be able to work under this person? Can you relate to the manager?

The workplace  – Before accepting a job offer consider the workplace. Will you be happy in such an environment? Ask yourself if it is too noisy, do you have a satisfactory work or office space, is it friendly, too formal or too informal etc? Are your co-workers people you will be happy working with?

The company – you need to feel comfortable about working at the company before accepting a job offer from them. What are the company values? Are they compatible with your values and beliefs? Do you respect the type of work the company does?

Job security – this is something that should be considered before accepting a job offer – you need to know that the position is a long-term one. Look at the number of years the company has been in business. Look at its profitability, is it growing, what is happening with its competitors?

Check news articles for company updates. Get a list of online resources to find out more about the company. Consider the job itself- is it a new position? How successful is the department?

Do you have all the information you need to evaluate the job offer? Before accepting a job offer be prepared to ask all the questions that are necessary for you to make an informed decision. Call Human Resources to get information that you may be missing or the interviewer themselves.

4. Accept or decline the offer in writing

Use our sample job offer acceptance letter or decline the job email to help you with this.

How to accept a job offer

Congratulations on landing the new job! Now what’s next after accepting a job offer?

In the time before you start, you might want to schedule a brief break between jobs so you can go into the new role relaxed and refreshed. You can practice your new commute and figure out what to wear, too.

But don’t forget these 7 steps you should take before your first day at your job with a new employer:

1. Write your acceptance letter

You accepted verbally but you also want to put it in writing. Whether you send an email or mail a letter formally accepting a job offer, it’s important to restate the final offer details and express enthusiasm and appreciation for the opportunity. Ask if there’s anything needed from you prior to the start date.

2. Notify your boss that you’re accepting a job offer

If you’re employed, it’s good form to tell your manager you are accepting a job offer and then agree on a termination date — usually two weeks from the day you announce your resignation. Submit a formal resignation letter, making sure to give one copy to your boss and another to the appropriate person in the human resources department.

You may get a counteroffer from your current employer that includes a higher salary or sweeter perks. Resist the temptation to accept. Remember all the reasons you looked for a new job in the first place.

Have you received multiple job offers? Read our tips on how to make the right decision.

3. Let other contenders know

If you’ve been interviewing for positions with other employers, email them that you’ve accepted a job offer with another company. Don’t be that candidate who ghosts an employer during the hiring process. As you withdraw yourself from consideration, keep your sentiments positive and express appreciation.

4. Cultivate your network

You’re headed for a new adventure, but you should keep nurturing the relationships you’ve built over the years. Your soon-to-be former boss and coworkers are important parts of your professional network. Add them as LinkedIn connections. Get their personal email addresses. Go out to lunch one last time. Who knows? You may find yourself going back to them for work one day.

5. Facilitate handovers

It’s basic professional courtesy to help out during the transition period before you leave your old role, either by training your replacement or writing detailed instructions for a future new hire. Leave your electronic and paper files in good order. Now is also a good time to give your desk a thorough decluttering and cleaning, making sure you don’t leave behind anything personal.

6. Stay in touch with your new manager

Your formal acceptance letter should not be the last time your new boss hears from you before your first day on the job. If there’s silence during the weeks after you’ve accepted a job offer, don’t be shy about communicating first. Ask how you can prepare for the first day, if there’s any paperwork you need to fill out, where and when to report, and if there will be an orientation.

7. Leave on a high note

There’s much to do after accepting a job offer, so don’t rest on your laurels and coast during your final two weeks at your workplace. Finish strong and display a positive attitude. Make an effort to thank any colleagues who helped you learn and grow professionally in the job. Make the most of this time to create a smooth transition as you prepare for the next exciting chapter of your career.

Have you changed your mind about accepting a job offer? Read our post. Do you want to continue your search? Let us help!

Once employers decide who to hire for a job position, it is typical for them to contact candidates with a verbal job offer. Before you act on the offer, it is important to understand what a verbal offer entails. In this article, we discuss the concept of a verbal offer, how it differs from a written offer and how best to respond.

What is a verbal offer?

A verbal job offer is an informal employment offer that occurs when hiring managers tell candidates in person or over the phone that they wish to hire them for a specific job position. The details of the job position including pay, benefits, work hours and start date may change according to the discussion that follows the verbal offer.

Verbal offer vs. written offer

The key difference between a verbal offer and a written offer is that verbal offers are spoken while written offers may take the form of an electronic or physical document. Written agreements commonly follow verbal agreements and outline the key details of your employment agreement.

How to respond to a verbal offer

Follow these steps after receiving a verbal offer:

  1. Show your appreciation.
  2. Think it over.
  3. Negotiate the pay.
  4. Request a written offer.
  5. Continue the job search.

1. Show your appreciation

Once the hiring manager lets you know that you've been accepted for the job position, express your appreciation by responding in a positive, upbeat manner. Thank them for the opportunity, and if you're speaking to them to in-person, smile and offer a handshake. This helps them understand your gratitude and makes them feel that they made the right choice in selecting you for the job. Here are phrases you may use to show your appreciation:

  • "Thank you for selecting me for this position."
  • "I am so grateful for this opportunity."
  • "Thank you so much."
  • "Thank you for this opportunity."

2. Think it over

After you've taken the time to express your gratitude, ask for time to think about the offer before you accept the position. Before you leave the building or end the call, bring up any additional questions you may have. Take a day or two to consider the details of the arrangement before following up with the hiring manager.

If you're married or have a family, consider how the job may affect those closest to you. When thinking about pay, do some research to learn what other professionals in your field make.

Here are some examples of what you might say to the hiring manager as you ask for additional time to decide whether the job is right for you:

  • "I really appreciate this offer. May I take a day or two to think about this before I respond?"
  • "Thank you for choosing me for this role. I would like to discuss this with my spouse over the next day or two before I respond."
  • "Thank you for the offer. I would like a day or two to think this over before I respond."
  • "Because there are a lot of factors to consider, I want to make sure I proceed in a thoughtful manner. Can I get back to you on Thursday this week?"

Remember to keep your timeframe respectful. Companies need to fill the role as soon as possible and expect to hear back from candidates within a reasonable amount of time. If you decide to decline the position, let them know within five days of the verbal offer.

3. Negotiate the pay

Negotiation is an expected part of the hiring process. Once you've taken the time to consider the job offer, follow up with the hiring manager by requesting a conversation with them over the phone or in-person to discuss the details and benefits of your role.

Before you negotiate, consider all aspects of the offer. While the pay may be less than you were expecting, benefits like insurance and paid time off may make up for agreeing to a lower salary.

Here are some examples of how you might start the negotiation conversation:

  • "Are you the person I should speak with regarding the compensation package of this offer?"
  • "Are the details of my pay open for discussion?"
  • "Thank you for allowing me time to consider your offer. Would [ company ] consider increasing my salary by [ amount ] ?"

Politely initiating the subject of pay helps the hiring manager be more receptive to your suggestions.

4. Request a written offer

If you haven't received a written offer within 48 hours of the verbal offer, make a special request. Ask for a written offer that details the compensation and benefits package. Before you sign the written offer, pay attention to the verbiage. If it includes the phrase 'contract of employment,' your signature indicates that you must work for the company for the specified period of time. If it includes 'at-will' verbiage, this indicates you may leave the position or be let go at any time.

Here is an example of how to request a written offer by email:

I wanted to thank you again for offering me the marketing manager position. I'm looking forward to joining your team and getting acquainted with everyone.

Would it be possible for you to send me the offer in writing? This will help me better understand the details of the offer and the timeline by which I must make my decision.

I appreciate your time and look forward to hearing from you soon.

Thank you again,

5. Continue the job search

Until you have received and accepted an offer letter, continue your job search. This ensures you aren't missing out on any other opportunities while waiting for confirmation. You may get a second job offer in the process that may be a better fit for your lifestyle.

How to accept a job offer

All right! After rounds of applications, interviewing, and your very best professional behavior, you have a job offer. The company liked it, and now they want to put a ring on it. How you react to this offer can really set the tone for your tenure as the newest employee of JobCorp, so be sure to play it the right way.

1 . Say thank you.

Even though you’ve already sent a thank-you note to everyone whose inbox you touched through this hiring process (you have sent those notes, right?), you still need to thank whoever is extending you the offer. It could be your new manager or it could be a Human Resources hiring specialist you’ll never see again, except at company-wide pizza parties. Regardless, extend a hearty “thanks,” and be sure to tell them how excited you are about discussing the offer further.

2. If it’s not in writing, get a paper trail.

Some companies like the personal touch of calling candidates to extend an offer. This is usually followed by a confirmation email or letter, but it’s on you to make sure that step is forthcoming. It can be as easy as saying, “Great, thanks so much! Will you be sending me the details and next steps in an email?” That way, you have all the necessary details after you start to come down from the I got the job euphoria.

3. Make sure you understand the timeline.

It’s okay to ask how long you have to give a final answer. You don’t win anything for responding in record time, and employers expect that there will be some negotiation happening. If the answer is that you need to answer immediately, that’s not a great sign—a day or two is a very reasonable request for making such a big decision.

4. Get ready to negotiate.

Once you have the details about salary, benefits, and job description, decide whether they work for you. This is your chance to bump up your offer package. You may or may not be successful depending on what you’re asking and what the company can give, but having realistic asks ready to go will help keep things moving.

5. Once you’re ready to say yes, make sure all details are clear.

Reiterate (in writing if possible—remember the paper trail) the details of the offer, including salary, start date, and any points that you negotiated. From a legal standpoint, it makes everything clear, but that doesn’t mean you should see this as an adversarial thing where you’re likely to see your new employer in court someday. Really, it’s just as much for your own benefit, to make sure you have everything straight in your own head. That way, there are no nasty surprises on day one.

6. After you say yes, start asking transition questions.

Is there an orientation for new employees? Do you need to fill any paperwork out before you start? Can you get your million dollar signing bonus in gold coins? (That one’s assuming the negotiation went really well.) It shows that you’re already a fully engaged employee, and it will keep you excited for your new start as you prepare to say goodbye to your current job.

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About the author

Kate Lopaze

Kate Lopaze is a writer, editor, and digital publishing professional based in New York City. A graduate of the University of Connecticut and Emerson College with degrees in English and publishing, she is passionate about books, baseball, and pop culture (though not necessarily in that order), and lives in Brooklyn with her dog.

You put in the hard work and got the offer—congratulations! It's commonly standard practice to send an acceptance email to officially accept a job offer, get your new job off to a professional start and express your gratitude for the opportunity. Knowing what information to include and how to organize your acceptance can help you draft a good acceptance letter.

In this article, we explore how to write an acceptance email with a template and example to help you get started.

What is an acceptance email?

An acceptance email is an email typically requested by your hiring manager or recruiter to officially agree to the terms of a job offer. You send this email to your future employer after they send you a job offer letter or email that includes the title, pay, intended start date and other terms of your employment. You should be given specific instructions from the people you’ve been in contact with throughout the hiring process—usually a recruiter or HR representative—who will guide you on how exactly to send your acceptance email and what you need to include. Your employer may add this email to your file to properly document your employment.

How to accept a job offer via email

Some job offer letters include a deadline for your acceptance, so it is important to thoughtfully consider the offer while following all given instructions. It is important to write a clear, concise and professional job offer acceptance email to set a positive tone for your work with the company. You can write an acceptance email using these steps:

  1. Craft a clear subject line
  2. Address the letter to the appropriate party
  3. Thank the addressee for the offer
  4. Agree to and list the terms of employment

1. Craft a clear subject line

Your acceptance email should include a concise subject line that indicates why you are writing. A simple subject line could be “Accepting (Company Name)’s Offer—(Your Name).” This quick line informs the recipient of what your message is about and that you are the sender. You don't necessarily need to change the subject line if you are writing an acceptance email as a response to an emailed job offer letter, but changing it to this template ensures it is as clear as possible.

2. Address the letter to the appropriate party

In most cases, you should draft the letter to the person who sent you the offer letter. If you received your acceptance letter via email, you can simply respond to the email with your acceptance. However, if you received a written or verbal offer letter, you should address your message to the most appropriate person, such as the direct supervisor or hiring manager.

3. Thank the addressee for the offer

An acceptance letter is an opportunity to thank the employer for not only interviewing with you but also for giving you the chance to work with the company. Consider the acceptance letter as another way to express your gratitude and enthusiasm for your upcoming employment.

4. Agree to and list the terms of employment

An acceptance email should be brief and to the point, but it can be helpful to list the terms of employment that you and your employer have agreed to in your message. You can state that you accept the compensation items, such as salary, benefits and paid time off, as well as the start date.

If there are any parts of the offer letter that you want to negotiate, ask your employer to discuss those specific items before you submit your official acceptance email. You may also be able to ask your employer to adjust your start date and explain why you may need more time to prepare for your new position.

5. Sign the email

Complete your acceptance email with a short signature. Thank the employer again for the opportunity, and be sure to end the message with a closing salutation, such as “Best regards” or “Sincerely” to maintain the professional nature of the correspondence. Finally, sign your name at the end.

Acceptance letter templates

You can send an acceptance letter formally with a letter, quickly with an email or both with a short email that includes an attachment of an acceptance letter. Download our free template of an acceptance letter you can send to a hiring manager.

While an email is often a more conversational method of communication, you should still clearly and professionally structure your email. You can use this template as a guideline when drafting an acceptance email:

Subject line: (Your Name) – Offer Acceptance

Dear (Hiring Manager or Supervisor’s Name),

Please accept this email as my formal acceptance of the offered position as (position) with (company). I thank you for the opportunity, and I look forward to applying my skills to the position.

As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of (offered salary) with (benefits packaged offered).

I look forward to beginning work and meeting the team on (start date). If you require any additional information from me before then, please let me know. You can reach me by phone at (your phone number) or by email at (your email address).

Thank you again for giving me the opportunity to demonstrate my value to the team.

Sample offer acceptance emails

There are many acceptable ways to format your acceptance email as long as it includes the necessary information. Here are examples of an acceptance email:

Example 1:

Subject line: Charlie Spears—Offer Acceptance

Please accept this email as my formal acceptance of the offered position as the Director of New Accounts with Leyton Purchasing. I thank you for the opportunity, and I look forward to applying my skills to the position.

As the offer letter displays and as we previously discussed on the phone, I accept the starting salary of $68,000 with the availability of benefits after 60 days of employment.

I look forward to beginning work and meeting the team on July 1. If you require any additional information from me before then, please let me know. You can reach me at (564) 893-7833 or by email at [email protected]

Thank you again for giving me the opportunity to demonstrate my value to the team.

Example 2:
Subject line: Janet Rose—Job Offer Acceptance

It was wonderful speaking with you on the phone yesterday about the sales associate role at XYZ Inc. I’m thrilled to formally accept this job offer. I’m looking forward to working with you and the rest of the team at XYZ and can’t wait to hit the ground running with the new sales strategy we discussed.
As we discussed, I can start July 1 and I accept the starting annual base salary of $57,000 and three weeks of paid leave.

I look forward to beginning work and meeting the rest of the team. Please let me know if there is any additional paperwork or information you need from me beforehand, or if there is anything I should bring with me on my first day. I am also always available via email, or you can feel free to call at (898) 555-7833 if that’s more convenient.

How to accept a job offer

Accepting a job offer isn’t as simple as saying, “I’ll take it! When do I start?” It’s important to make sure you and your employer have covered all the bases and there’s no confusion. It’s best to accept a job offer with a letter of acceptance.

What to Look for in a Job Offer

Prior to the official offer, you may take part in a brief little dance (sometimes called a supposal) where your potential employer says something like, “Suppose we want to offer you a position. What would we have to offer in order for you to accept?” Once you’ve negotiated the terms, it’s time to seal the deal.

Except in the most informal cases, your future employer should then extend an offer to you in writing. The offer should lay out:

  • Your salary
  • Your benefits package
  • Your start date

How to Write an Acceptance Letter

You’ve got the job! Now it’s time to show your new employer they’ve made a good investment. You polished your resume and cover letter, so give your acceptance letter the same attention. Make sure you proofread your letter carefully. (May we suggest a helpful personal editor?)

Be sure to express your gratitude for the job offer. You’ve been given an opportunity, and your acceptance letter is a great time to show how excited you are to get started. Think about what you’re looking forward to the most. Maybe you’re amped about contributing your creative energies to projects, or you’re on board with the company’s mission, or you’re ready to dig into a project you’ve been told about. Go ahead and say so!

Keep your letter short and sweet, but do include these elements:

  • A thank-you for the opportunity
  • Verbiage that says you accept the company’s offer of employment
  • Your title
  • A recap of the salary and benefits as you understand them
  • The date you expect to start

Job Offer Acceptance Letter Example

You can send your acceptance letter by snail mail or email. If you send a hard copy letter, format it like a business letter with your contact information at the top.

If you’re sending an email, include your name in the subject line and the words “Job Offer Acceptance.”

Here’s what the body of your message might look like:

I was excited to get your phone call yesterday. I’m writing to formally accept your employment offer for the Social Media Manager position at XYZ Company. Thank you for the opportunity to put my skills to work making XYZ’s brand shine across multiple platforms.

As we agreed, my starting salary will be $52,800 per year with two weeks of paid time off. I understand that health and dental benefits will be available after ninety days of employment.

If there’s anything you need from me prior to that start date, or any documents I should bring on my first day, just let me know. I’m eager to dig in and get started on November 6, 2017.

How to accept a job offer

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying "yes."

Before You Accept the Offer

When you receive the offer, you don't have to accept it immediately. It's acceptable to ask for time (typically 24 hours to consider it) even if you think you'd like to accept. That way, you'll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.

Once you've had time to review the offer and are ready to accept, ask for the offer in writing so you're sure your expectations match what the employer is offering.

How to Accept a Job Offer

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it's important to confirm the terms of employment and the date you'll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It’s also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

When you're ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:

  • Thanks and appreciation for the opportunity
  • Written acceptance of the job offer
  • The terms and conditions of employment (salary, benefits, job title, etc.)
  • Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you’re sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Watch out for spelling and grammar errors.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

How to accept a job offer

Example of a Letter Accepting a Job Offer (Text Version)

Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555
jason.burnett@email.com

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Example of an Email Accepting a Job

Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line: Janet Fieldstone – Job Offer Acceptance

Dear Mr. Campbell,

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy.

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date.

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available by email, but feel free to call if that's more convenient (555-555-5555).

Again, thank you so much for this opportunity.

Sending an Email to Accept a Job Offer

When sending an email letter, put your name in the subject line (Your Name – Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

Wondering how to respond to a job offer? In this post, we give you examples of how to accept, reject, and negotiate job offers easily and effectively. Read on below!

How to accept a job offer

That moment you’ve waited weeks or months for has finally come: the hiring manager has sent you an offer for the job.

Congratulations to you! 🎉

Are you wondering now exactly how to respond to a job offer?

In this quick guide, we’ll show you how to accept a job offer correctly, along with examples of an offer acceptance email and physical letters, as well. On top of that, you’ll see a sample reply when you need to negotiate a bit more, whether it’s your salary, employment conditions, or start date. And finally, we’ll also show you how to reject a job offer, in case that’s how you want to respond.

💡 Before We Get Started:

What is a job offer, exactly? A job offer is a formal employment proposal from the company indicating they would like to hire you for the position. It will usually come in the form of an email these days, though you may get an informal job offer via word of mouth when speaking to them on the phone. A job offer is not your employment contract, but, if you accept the job offer, that will be the next official document you receive! For more job definitions, check out our career glossary.

How to accept a job offer

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Now, let’s get to it!

Here’s how to respond to a job offer in three ways (acceptance, rejection, and negotiation):

How to Accept a Job Offer

Since a job offer is a formal affair, your employment acceptance letter should be formal, as well.

While you can accept their offer by phone or face-to-face, it’s good to also have a formal job acceptance letter, whether a typed, physical letter or as an email.

Here’s a sample letter of acceptance for a formal job offer:

Your First & Last Name
Your Address Line 1
Your Address Line 2

Name of Hiring Manager
Their Official Title
Name of Prospective Company
Prospective Company Address Line 1
Prospective Company Address Line 2

Thank you very much for offering me the web developer position at Magnanimous Corp, and I am thrilled to officially accept!

As we discussed earlier, I’m able to start working 30 days after sending my resignation letter to my current employer. So, this means that I should be able to start at the beginning of February and attend your onboarding and orientation week beginning February 8th.

Once again, thank you so much for helping me throughout this employment process. I am very excited to be joining, and I look forward to working with you as a colleague!

Your First & Last Name

For a job offer acceptance email sample, it’s quite easy, also. Just include the body of the letter above without the address header at the top and the handwritten signature at the end.

Try to respond to their letter as soon as possible. Before sending your job offer reply letter, proofread it for any typos or other errors.

How to Negotiate a Job Offer

What if you want to negotiate a bit before accepting or declining the job offer?

That’s quite easy, as well!

There could be any number of reasons why you’d want to negotiate, from a salary increase to more vacation days to a job title change and more.

Here’s an example of a job offer negotiation response:

Your First & Last Name
Your Address Line 1
Your Address Line 2

Name of Hiring Manager
Their Official Title
Name of Prospective Company
Prospective Company Address Line 1
Prospective Company Address Line 2

Thank you very much for offering me the web developer position at Magnanimous Corp! However, before accepting, I’d like to request a change in the details of the offer you put forward.

In the job offer you sent me, it says I’d start work on January 15th. However, I must give a 30-day notice upon my resignation from my current employer before I can begin with you. Would you be able to change my start date to the beginning of February? If so, I’ll be thrilled to officially accept.

Thank you once again for the offer of employment, and I look forward to your response!

Your First & Last Name

Not too difficult, right?

Again, to negotiate by email, just use the body of the letter above as a guide. Then, all you have to do is to wait for their reply, and hopefully you get the answer you’re looking for!

How to Reject a Job Offer

What if you want to reject a job offer, instead?

Perhaps you’ve learned something about the company that makes it not right for you, such as their company culture is incompatible with your values. In some cases, you might be given several offers at once, and, if so, way to go!

Rather than ignoring the job offers you don’t want, send them a professional note politely declining their offer.

Here’s an example of how to turn down a job offer in a letter format:

Your First & Last Name
Your Address Line 1
Your Address Line 2

Name of Hiring Manager
Their Official Title
Name of Prospective Company
Prospective Company Address Line 1
Prospective Company Address Line 2

Thank you very much for offering me the web developer position at Magnanimous Corp. However, I must respectfully decline your offer of employment due to having accepted an employment offer at another company.

I do appreciate your time and helpfulness over the past few weeks, and it was a pleasure meeting you. I wish you the best in your ongoing recruitment efforts, and I hope you have a pleasant week ahead!

Your First & Last Name

That’s all there is to it!

A job offer rejection letter should just be short and polite, and you aren’t obligated to go into further detail as to why you’re rejecting their offer.

And, as with our past examples, turning this into an email simply requires removing the address area above and the handwritten signature!

Well, that’s all for this post, and hopefully you’re fully briefed on how to accept a job offer, how to reject a job offer, and how to negotiate a job offer! Got any questions, feedback, or other points to add about employment offers? Let us know in the comments below, and thank you for reading!

Applying for jobs can. Be. Rough. From getting your resume right and nailing the phone interview to crafting the perfect thank-you email, changing each cover letter you use ever-so slightly, stressing over whether your interview outfit is professional enough—it’s all for the sole purpose of getting that sweet, sweet offer letter.

But wait: what happens once you actually get the offer? Besides lots of celebrating and a load of stress off your shoulders, there are a few key moves to make.

Here’s your quick guide to accepting a job offer.

What to keep an eye out for in your offer letter

In all of your excitement, be sure to give your offer letter a thorough look-through. First, check the obvious things like job title, start date, and salary. Once you’ve covered the basics, you should study up on that letter like you’re going to be quizzed on the material.

Do you get a guaranteed bonus, health insurance, or maybe life insurance and a 401(k)? What about the more fun perks, like free lunch, a gym membership, or work-from-home options? For most women, the top benefits include things like paid time off, salary satisfaction, and flexible hours.

Where does your offer stand on each?

If there are certain benefits that are priorities for you but not included, don’t worry—you have some leverage to negotiate for more.

Before you accept an offer, advocate for yourself

Before you accept a job offer, you should negotiate.

The worst they can do is say no to your requests, and if you frame your argument strategically, you can end up in a much better position. If you’re coming from a job that had a select number of better benefits, you’ll have even more of an upper hand.

Here’s what you should consider when negotiating your job offer:

Paid time off

Most companies have a set amount of paid days off, but if your previous employers offered more, then you might be able to up your number.

Your salary

Feel like that number isn’t as big as it should be? If you’re able to prove your worth to the company by putting together a convincing portfolio of tasks you’ve accomplished, you could increase your number.

Need help deciding on a number for your salary?Going Rate: What Is a Good Salary for My Job?

Flexible work hours

Maybe you’re more productive when you work from home—turns out lots of people are ! A great way to float the idea to your employer is by offering to work in the office for a few months, then work remotely for a day every week.

The ability to work remotely

Working from home can actually boost your productivity and keep you more engaged in your work. It’s also a great way to maintain some work-life balance at well.

Relocation costs

If you’re making a move for this job, then the company should be willing to pay a little extra to help with the move. Gauge what a realistic number for your troubles is beforehand, then bring it to the table with plenty of evidence.

Other fringe benefits

Consider also other fringe benefits, like transportation reimbursement, paid professional development opportunities, and education funds or tuition reimbursement. In the end, the perks separate from your paycheck should total around 30 percent of your compensation.

How to write your acceptance letter

Once you’ve ironed out the details and negotiated for the right deal, it’s time to accept! Of course, every acceptance letter will be different, but there are a few basic points that each should hit on:

Gratitude for the opportunity

A declaration of acceptance for the offer and restating the title

A projected (or provided) start date

You might also want to include a quick rundown of the benefits you agreed upon, as well as some general excitement about what you’re looking forward to in the position.

Job acceptance letter email example

Dear [Hiring Manager],

It was great to hear from you, and I’m excited to officially accept your offer as a [job title] at [Company Name]. I’m looking forward to the opportunity that this position will bring and feel privileged to soon be a member of the team.

As we discussed, my annual salary is set at $50,000, paid time off is set at 18 days, and my insurance coverage will kick in after the first 30 days of employment.

I’m available to start within two weeks of today’s date. I can’t wait to officially join the team! If you need anything else from me or would like me to bring a few things along on my first day, feel free to contact me through phone or email.

Thanks again,

[Your Name]

What not to do when accepting a job offer

Getting a job offer is exciting, but don’t jump the gun. Now that you know all about how to accept and offer, here’s what you definitely should not do when accepting a job offer:

Decide not to talk HR about potential benefits. Who needs paid time off and dental coverage, anyway!?

Refuse to negotiate your salary. You should know your worth and not be afraid to fight for it if you feel the salary doesn’t match.

Decide things on a handshake with no signed documents, because. obviously, that’s a bad call.

In the end, accepting a job is a pretty simple process, but don’t hesitate to negotiate for perks that are priorities to you.

How to accept a job offer

How you accept a job offer will largely depend on how you respond when you receive the initial offer. It’s recommended to accept a job offer with a formal letter of acceptance. Candidates have the right to evaluate their options and negotiate the specifics of the offer before providing an answer.

In this article, we’ll discuss the various steps of the job offer process and provide a step-by-step guide to accepting a job offer.

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Job Offer Process:

Typically, employers will notify you about the job offer via telephone, either personally or through a recruitment agency. This is seen as an informal job offer. While verbally accepting the job offer can be appealing in the moment, there are certain considerations you have to discuss or possibly negotiate before providing an answer, including compensation, benefits, and the start date.

If you feel unsure about the decision, kindly thank the employer for the job opportunity and ask for some time to think about the offer. Once this informal job offer is complete, you’ll receive the formal job offer via email in the form of a job offer letter. This letter will list your job expectations, salary, start date, vacation time, and employee benefits. If the employer doesn’t extend a written offer, you can request one.

Be sure to check all job and workplace requirements, benefits, and business policies. It’s not uncommon to second guess a job offer. For instance, you may have received another opportunity or realized that the business’s work environment is not for you. If you are unhappy with the details listed in the job offer letter, you can either respectfully decline the offer or enter negotiations with the business.