How to accept a job offer over the phone

How to accept a job offer over the phone

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying "yes."

Before You Accept the Offer

When you receive the offer, you don't have to accept it immediately. It's acceptable to ask for time (typically 24 hours to consider it) even if you think you'd like to accept. That way, you'll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.

Once you've had time to review the offer and are ready to accept, ask for the offer in writing so you're sure your expectations match what the employer is offering.

How to Accept a Job Offer

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it's important to confirm the terms of employment and the date you'll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It’s also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

When you're ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:

  • Thanks and appreciation for the opportunity
  • Written acceptance of the job offer
  • The terms and conditions of employment (salary, benefits, job title, etc.)
  • Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you’re sending a hard copy through the mail, format the letter as you would any business letter. Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Watch out for spelling and grammar errors.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample. Download the letter template (compatible with Google Docs or Word Online) or read the example below.

How to accept a job offer over the phone

Example of a Letter Accepting a Job Offer (Text Version)

Jason Burnett
87 Washington Street
Smithfield, CA 08055
(909) 555-5555

Mr. Michael Hynes
Director of Human Resources
Smithfield Granite and Stonework
800 Marshall Avenue
Smithfield, CA 08055

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature (hard copy letter)

Example of an Email Accepting a Job

Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line: Janet Fieldstone – Job Offer Acceptance

Dear Mr. Campbell,

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy.

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date.

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available by email, but feel free to call if that's more convenient (555-555-5555).

Again, thank you so much for this opportunity.

Sending an Email to Accept a Job Offer

When sending an email letter, put your name in the subject line (Your Name – Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

It’s hard work finding a new job, but you’ve finally received an offer. It’s now time to decide whether or not you’ll accept and begin a new chapter in a brand new role.

It’s not uncommon to receive job offers over the phone or by email, because historically, verbal contracts were the norm. While the law now requires employers to provide a written contract, it’s normal to first receive an informal offer by phone or email before the company sends out this hard copy.

Before you accept the offer, it’s worth taking some time to think about whether or not accepting this new role is the best decision.

Things to consider before you say yes

It’s easy to get caught up in the excitement of a job offer but before you say accept the position, there are some important things to think about.

Do you think this job will be a good fit for you? Do you think it will suit you?

What makes a job a good fit? Ask yourself:

  • Will it challenge you?
  • Do you enjoy the tasks you will be required to do?
  • Do your values and the company values match?
  • Does the company support your career progression?
  • Does the remuneration match your lifestyle?

If, after some serious thought, you are happy to accept the job offer, then it’s time to formally accept.

How to accept a job offer professionally

You may not have the opportunity to accept the job face-to-face – that’s okay. Be prepared that it may be offered informally over the phone or by email, and think about what you might say if and when you receive the offer.

Remember, it’s okay to say that you will consider the offer, or that you will formally accept once you’ve had the chance to review the written contract. In fact, this is often advisable; this way, you will have the opportunity to negotiate, if acceptable, or to confirm any small details that are hidden in the fine print that may not have been mentioned during the interview process.

Accepting a job offer over the phone

As a guide, accepting the job offer should follow these steps:

  1. Once the job has been offered, thank the company representative for the opportunity. If you are receiving the offer via a recruiter, thank them for the time and effort they have put into your case.
  2. Ask when you can expect to receive the formal written offer. This benefits you in two ways: it will signal that you will require time to review the written contract, and it will also weed out dishonest organisations if they decline to send you a formal offer.
  3. If you have any final questions, now is your opportunity to ask them. For example, you may want a rough timeline of when they expect you to begin; or you may wish to confirm any pre-employment steps that they will require you to take.
  4. End the phone call by thanking them once again for their confidence in you, and confirm that you look forward to receiving the written offer. Be sure to take note of any contact details you’ll need should you have any further questions.

Accepting a job offer by email

Accepting the job offer via email will follow the same general steps as if you had received the contract over the phone.

An exception would be if the hiring manager or recruiter may have chosen to send a digital copy of the employment contract with the email offer. In this case, upon your initial reception of the email, if you require time to review, be sure to send a response thanking them for the opportunity, that you are in the process of reviewing the contract, and will send your decision within a short time. In this case, it’s still very important that you confirm any details you are unsure about before your formal acceptance.

When writing your email acceptance, it is advisable that you:

  1. Match the tone of your original email. In most situations, this will be formal, and if unsure, it is best to err on the side of caution. Always be polite.
  2. Edit down. While it’s important to show gratitude, you do not need to be overly gratuitous. If you have a lot of questions, it may be best to organise a time for a phone call or a face-to-face meeting, rather than sending too many questions that can get lost in an inbox somewhere.
  3. Use spell and grammar checks. You’ve obviously made a good first impression, and now you need to keep it.
  4. Restate the important details as you understand them, like:
    • Start date and time
    • Remuneration and benefits you will receive
    • Any additional tasks you need to perform before you begin

Remember, while it may be an exciting time, it’s helpful to rehearse – even if just mentally – what you will say and do once you receive your offer. Show gratitude, confirm details, and don’t be afraid to ask questions; keep these in mind, and before you know it, you’ll be on your way to your first day at your new job.

Once employers decide who to hire for a job position, it is typical for them to contact candidates with a verbal job offer. Before you act on the offer, it is important to understand what a verbal offer entails. In this article, we discuss the concept of a verbal offer, how it differs from a written offer and how best to respond.

What is a verbal offer?

A verbal job offer is an informal employment offer that occurs when hiring managers tell candidates in person or over the phone that they wish to hire them for a specific job position. The details of the job position including pay, benefits, work hours and start date may change according to the discussion that follows the verbal offer.

Verbal offer vs. written offer

The key difference between a verbal offer and a written offer is that verbal offers are spoken while written offers may take the form of an electronic or physical document. Written agreements commonly follow verbal agreements and outline the key details of your employment agreement.

How to respond to a verbal offer

Follow these steps after receiving a verbal offer:

  1. Show your appreciation.
  2. Think it over.
  3. Negotiate the pay.
  4. Request a written offer.
  5. Continue the job search.

1. Show your appreciation

Once the hiring manager lets you know that you've been accepted for the job position, express your appreciation by responding in a positive, upbeat manner. Thank them for the opportunity, and if you're speaking to them to in-person, smile and offer a handshake. This helps them understand your gratitude and makes them feel that they made the right choice in selecting you for the job. Here are phrases you may use to show your appreciation:

  • "Thank you for selecting me for this position."
  • "I am so grateful for this opportunity."
  • "Thank you so much."
  • "Thank you for this opportunity."

2. Think it over

After you've taken the time to express your gratitude, ask for time to think about the offer before you accept the position. Before you leave the building or end the call, bring up any additional questions you may have. Take a day or two to consider the details of the arrangement before following up with the hiring manager.

If you're married or have a family, consider how the job may affect those closest to you. When thinking about pay, do some research to learn what other professionals in your field make.

Here are some examples of what you might say to the hiring manager as you ask for additional time to decide whether the job is right for you:

  • "I really appreciate this offer. May I take a day or two to think about this before I respond?"
  • "Thank you for choosing me for this role. I would like to discuss this with my spouse over the next day or two before I respond."
  • "Thank you for the offer. I would like a day or two to think this over before I respond."
  • "Because there are a lot of factors to consider, I want to make sure I proceed in a thoughtful manner. Can I get back to you on Thursday this week?"

Remember to keep your timeframe respectful. Companies need to fill the role as soon as possible and expect to hear back from candidates within a reasonable amount of time. If you decide to decline the position, let them know within five days of the verbal offer.

3. Negotiate the pay

Negotiation is an expected part of the hiring process. Once you've taken the time to consider the job offer, follow up with the hiring manager by requesting a conversation with them over the phone or in-person to discuss the details and benefits of your role.

Before you negotiate, consider all aspects of the offer. While the pay may be less than you were expecting, benefits like insurance and paid time off may make up for agreeing to a lower salary.

Here are some examples of how you might start the negotiation conversation:

  • "Are you the person I should speak with regarding the compensation package of this offer?"
  • "Are the details of my pay open for discussion?"
  • "Thank you for allowing me time to consider your offer. Would [ company ] consider increasing my salary by [ amount ] ?"

Politely initiating the subject of pay helps the hiring manager be more receptive to your suggestions.

4. Request a written offer

If you haven't received a written offer within 48 hours of the verbal offer, make a special request. Ask for a written offer that details the compensation and benefits package. Before you sign the written offer, pay attention to the verbiage. If it includes the phrase 'contract of employment,' your signature indicates that you must work for the company for the specified period of time. If it includes 'at-will' verbiage, this indicates you may leave the position or be let go at any time.

Here is an example of how to request a written offer by email:

I wanted to thank you again for offering me the marketing manager position. I'm looking forward to joining your team and getting acquainted with everyone.

Would it be possible for you to send me the offer in writing? This will help me better understand the details of the offer and the timeline by which I must make my decision.

I appreciate your time and look forward to hearing from you soon.

Thank you again,

5. Continue the job search

Until you have received and accepted an offer letter, continue your job search. This ensures you aren't missing out on any other opportunities while waiting for confirmation. You may get a second job offer in the process that may be a better fit for your lifestyle.

How to accept a job offer over the phone

If you’re waiting to hear whether your final interview went well enough for the company to extend an offer, don’t quit your current job until you’re sure the company has received your written acceptance to its job offer. As you contemplate leaving your present employer for another one, live by the adage, “Don’t believe it until you see it.”

Initial Contact

Upon first learning about the company’s interest in hiring you, listen to what the hiring manager has to say without interrupting. Then express your appreciation for her confidence in your skills and qualifications. Without laying on the gratitude too thick, say how pleased you are that she selected you as the candidate best suited for the job. In some cases, the recruiter will extend the initial job offer, to which you’d use the same type of response, but express your appreciation for everyone involved in the decision-making process.

Written Offer

When you receive that highly anticipated call, don’t get so excited that you immediately reply, “When do I start?” The first question to ask is, “When can I expect to receive your formal, written offer?” Requesting a written offer forces the company to proceed with widely accepted standards for hiring new employees. Even then, just because you get a written job offer doesn’t mean you necessarily have a binding contract of employment or that the company can’t later rescind the offer.


Ask questions that you want the hiring manager to answer either during this conversation or in the written job offer. Basic questions include, “What does the company’s benefit package include, and is there a waiting period for eligibility?” and “Shall we discuss my start date now or wait until all the pre-employment steps are complete?” If the hiring manager or recruiter says that all the pertinent details will be in writing, say you’re looking forward to receiving the written offer. Frame your questions from a positive stance to make it clear you intend to accept the offer, if indeed you do.

Pre-Employment Steps

After the hiring manager or recruiter says that a written job offer’s forthcoming, confirm the date you can expect to receive it and how much time you have to respond. Ask about pre-employment steps, which often include a background check and drug screening. Don’t pose questions in a way that might alter perceptions about you, such as “You don’t do drug testing, do you?” or “Does your background check search for convictions or arrests and convictions?” Simply ask, “Will you send information about the lab where I should report for my drug screening?” and offer to provide additional information for the pre-employment process, such as a list of references.


In some cases, you might have mixed feelings about the company, the job or whether you actually fit in the workplace culture. Although an informal job offer via phone suggests that the company feels good about your suitability, that’s just half of the equation. You must believe you’re making the right choice too. Before you imply that you’re going to accept the offer, press for a written offer, especially if you’re not 100-percent confident about this being an actual offer.


End your telephone conversation by saying, “Again, thank you for your confidence in my abilities. I look forward to receiving the written offer, and if I have any questions, I will call you before I send my response to the offer, in writing.” If you have specific dates on which to expect the written offer and on which to respond, restate those in your final comments during the call.

Getting an employment offer in any form is exciting, especially if it has been an extended, hard look for you! However, before you accept any offer, always confirm to do your homework. If you would like to simply accept the offer the instant the call comes in, attempt to check abreast of the corporate and benefits beforehand. a far better option could also be to delay each day or two with great care you’ll get a written offer and make sure you have the advantages you would like . Then you’ll call the corporate back to simply accept the offer.

Almost all applicants would be waiting to listen to through a call about their recruitment result. The hiring manager calls the candidate first then makes the offer through a letter.

Verbal confirmation are some things important and makes the candidate confirm that they’re offered with employment . Let’s address few ways for accepting job offer over the phone.


  1. Through phone:

It is good to simply accept job offer through phone because the initiative where the acceptance are often by calling the hiring manager or by receiving a call from the organization.

If you’ve got called your hiring manager to tell about your acceptance regarding the work offer, remember to not leave a voice message.

If the hiring manager isn’t present send a voice message stating that you simply got to ask him.

  1. Show gratitude and excitement:

Once a candidate receives a suggestion through phone he would be excited and enthusiastic. Make the hiring manager or the recruiter that you’re appreciative about the offer.

Do not make the gratitude too thick and mention how pleased you are feeling for being chosen as an appropriate candidate for the work and mention thanks.

  1. Pre-employment steps:

Once the recruiter has mentioned about the work offer via phone, the candidate can ask the recruiter any queries regarding joining the work .

The steps to be taken to hitch the work , details regarding a written offer letter, date and time details about when to go to the office, and lot more queries are often asked by the candidate.

  1. Clarification:

The terms and conditions of the offer are often clarified by the worker . the worker after appreciation can enquire about the entire compensation package, leave policies and lot more.

  1. Verifying role:

Verify that you simply simply are being offered the proper duties and responsibilities that you have applied for. By this type of verification you’ll avoid unpleasant surprises in future.

If the worker has any queries regarding travel requirements, work hours, chain of commands, and other specifications regarding the position, then the worker should confirm that he clarifies it well before accepting.

  1. Confirm Acceptance:

Give the hiring manager a tentative acceptance that you simply have clarified your queries and satisfied.

Also remember to ask the hiring manager about once you will receive a written offer letter about all that was discussed over phone.

Mention the hiring manager over phone that you simply would receive the letter, read it and sign it as an acceptance during a formal manner.

Have you recently been offered a job? Whether it’s the job of your dreams or something you’ll likely turn down, you may be wondering how to proceed. After all, most industries are small worlds. Regardless of whether you intend to accept the job, you’ll want to conduct yourself in a way that won’t come back to haunt you later.

What to Do When You Get a Job Offer

When you receive a job offer, you typically don’t want to say “yes” and take the job on the spot. Even if you know you want the job, take the time to evaluate the job offer to be absolutely certain that the position is right for you. Then decide if the compensation package is reasonable.

If you don’t think you want the job, there may be a good reason to decline the offer. But, do take the time to evaluate it, and carefully consider what you should.

Learn how to handle job offers in the best way possible to get the job you want, and the salary and benefits you deserve.

Evaluate the Offer

When you are offered a job, first ask for some time to consider the offer. Be sure to emphasize your gratitude and your interest in the job, and then ask if there is a deadline by which you have to make your decision. If you think you need more time than they give you, it is okay to ask for a bit more time. However, do not put off the decision for so long that they rescind your offer.

During this decision-making time, evaluate the job offer:

  • Be sure to take into account the entire compensation package, not just the salary.
  • Consider the benefits and perks, the time you would spend traveling, the hours, and the company culture.

If the job offer is conditional (for example, if you have to undergo certain screenings or background checks before the offer is official), be sure you know exactly what you have to do for the offer to go into effect.

Does it ever make sense to take a job you don’t think you want? There isn’t really a right or wrong answer, but there are times when it may be in your best interests to accept. This is especially true if you need a job in a hurry, or if the job is a necessary step toward something better.

Make sure you have considered all of the alternatives and weighed your options prior to making a decision to accept or reject a position.

Consider a Counter Offer

If the offer is not what you were hoping for, you may want to think about a counter offer, or you may decide that this isn’t the best job for you. Once you have decided whether to negotiate, accept, or reject the job offer, it’s time to notify the company of your decision.

How to Negotiate a Job Offer

If you have evaluated the job and are interested in the position but feel the offer could be stronger, consider negotiating.

There are a number of steps you can take to negotiate effectively. First, research salaries for the job to get a sense of what you’re worth. Think about what combination of salary and benefits would work for you – this will be your counter offer. Then, send a counter offer letter or email message to the employer to begin the conversation about the counter offer.

Keep in mind that, while you should negotiate for a fair salary and benefits package, you have to know when to stop negotiating and either accept the job offer or walk away. If you push too hard, the employer can withdraw a job offer.

Accept a Job Offer

You have found a job that you like, and are happy with the compensation package. Congratulations!

Even if you accept the job over the phone or in person, you should still officially accept the job with a polite, formal job offer acceptance letter. This letter provides you with a chance to confirm the details of the offer (including the salary, benefits, job title, and start date of employment). It’s also a chance to demonstrate your professionalism.

Decline a Job Offer

Even if you’re desperately seeking employment, if you know a job isn’t going to be a good fit, it might make sense to decline the offer. There are many times when this might be the best course of action. Of course, a salary and benefits package that doesn’t offer what you need is a good reason to say no to a job (especially if you’ve already tried negotiating). Similarly, if you think you would have a hostile relationship with your boss, if the company seems financially unstable, or if the organization has a high rate of employee turnover, you should think twice about taking the job.

If you have evaluated a job offer and decided it is not right for you, you have to decline the offer. A polite letter declining a job offer will help you maintain a positive relationship with the employer, which will be important if you ever apply for another position at the same company. In the letter, be sure to express your appreciation for the offer, and clearly state that you cannot accept the position. You should not go into detail about why you are not taking the job, especially if it is for reasons that might offend the employer (for example, if you disliked the supervisor or feel the company is unstable financially).

If you have already accepted a job offer, and then decide you do not want it, you need to let the employer know you’ve changed your mind as quickly (and politely) as possible.

Withdrawing From Consideration

You might want to withdraw from consideration from a job before you have received an offer. Typically, you would do this after receiving an invitation for an interview but before you receive a job offer. You might withdraw from consideration if you decide the job (or the company) is absolutely not right for you, or if you receive and accept another job offer. Be sure to send a letter or email stating your withdrawal.

What if the Job Offer is Rescinded?

Unfortunately, sometimes job offers get either rescinded or put on hold. If a company withdraws an offer, there is little you can do about it legally. However, there are steps you can take to handle the situation, such as asking for your old job back if you had a good relationship with the employer. If the job offer is put on hold, there are ways that you can politely follow up while continuing on with your job search.

The Bottom Line

EVALUATE THE JOB OFFER: Consider the compensation package, including benefits and perks. Think about aspects of the job like travel, hours, and company culture.

NEGOTIATE, IF NECESSARY: If you like the job, but feel the compensation could be more competitive, consider negotiating the offer.

ACCEPT OR DECLINE WITH GRACE: Be sure to send a letter formally accepting or declining the offer. Express your appreciation and thanks for the opportunity.

When you’ve been waiting for a job offer and a recruiter or your hiring manager calls you on the phone to make the offer, it’s tempting to accept on the spot.

THEM: Hi John, this is Chuck Jones from Acme Explosives. We’ve finished our interviewing process and we’d like to make you a job offer.

YOU: Sounds great! When do you want me to start?

Don’t do that! Wait until you get the offer letter. Sometimes the recruiter, someone from HR or your hiring manager will call you on the phone to extend a job offer. Sometimes they’ll send you the offer letter through email or by mail, but in both those cases, they should tell you the offer is coming. If you receive your offer letter via email or in the post and you weren’t expecting it, that’s a big red flag.

It means that the employer’s need (to fill an open position) is important, but your need to be kept in the loop is not important. Plus, it’s presumptuous to send out an offer letter that the candidate (you) isn’t expecting – why would you think the job-seeker would accept your offer when they don’t know what the offer is going to contain?

A better idea from the employer’s side is to make a Supposal, by calling the person you plan to hire on the phone. You’ll say “So John, if we go ahead and make you a job offer, and of course that’s the reason we’re checking references right now, what will that offer need to contain in order for you to sign it right away?”

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You can talk about salary in that conversation. You can talk about bonus potential, employee benefits, working hours and anything else that’s important to either of you.

Let’s say you have the Supposal conversation described above, and at the end of the conversation, the company recruiter, Vince, says “John, I think we’re in very good shape. We’re putting an offer letter together now.” You’ll already know what the offer is going to contain. You’ll say “That sounds terrific, Vince. I’ll look for the offer letter in my inbox.”

Vince says “Outstanding! Assuming the offer letter looks like you expect it to, then, John, should we set a starting date for you?”

You’ll say “Terrific! I’d like to wait until I sign the offer before giving notice at my job – even though it’s a six-month contract, I feel that I need to give them two weeks notice and I’m sure you’ll agree – so let me get the offer, read it, and get back to you with any questions or with my signed offer letter in a day or two.”

Vince says “Great!”

People ask me all the time “Why do I need to get a written offer letter before accepting a job, when I already know what the offer contains?” You have to read the offer letter. There can be weird language and surprising things in a job offer. You don’t want to accept the job and then get the offer letter and find that there’s an aspect of the job that doesn’t work for you!

The work world is changing fast. There are some wacky things going on out there. One of our clients was offered a job as a Branch Manager, and in his offer letter it said that he had to pay his own phone bills for business calls when he was out of the office.

In other words, he had to use his personal cell phone for business and pay his phone bill, and apart from that the company required its Branch Managers to make sure they had an iPhone or Android phone of a model that was not more than one year old. Talk about cheeky!

Our client would never have thought to ask the question “Will you pay my cell phone bill for the business calls I make?”He assumed that since he’d be traveling around in his car for business all the time, his employer would pay for his business calls. He was wrong.

It’s a good thing he waited to get the written offer before he accepted the job. Once he saw the offer, he called his hiring manager to ask why he would be expected to cover his cell phone cost when ninety-nine percent of his use of his phone was for business. The hiring manager told our client that the company had recently changed its policy. Our client asked why. There was no good reason. It was just another way to save money.

“I can’t accept the job on these terms,” said our client. “What’s next – should I pay rent for the desk?”

“To be perfectly honest with you, that idea has been tossed around,” said our client’s hopeful next boss, but it was not to be.

Our client started consulting with his own business card and got a job within a few months – a higher-level job than the Branch Manager, as it turned out. I want you to accept a great job offer soon, but I don’t want you to accept a job just because you get an offer!

When you say No to the wrong job, you dodge a bullet. Learning to slam doors (politely!) in your job search is the key to growing your career mojo.

If you get your job offer through email and want to accept the offer using an email reply, here’s how you can respond:

Dear Chuck,

Thanks very much for the job offer. I’m excited to accept it and to join your team!

I’ll sign the offer letter, scan it and send it back tonight when I get home. Please let me know if there’s anything else I need to do.

If it works for you, I’ll plan to start at Acme Explosives on Monday, October seventh. I’m excited. Thanks again for the offer!

All the best,

John Cena

Jun 21, 2021 09:00 PM How to Accept A Job Offer – Photo by fauxels from Pexels – You have just been offered a new job. And you have decided to accept the offer. How should you formally accept the position? It is always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing.

In this post, Tripboba will explore how to accept a job offer through email, phone, and so on. So, keep scrolling to read the guide!

How to Accept a Job Offer Email

How to Accept A Job Offer – Photo by Andrea Piacquadio from Pexels

The best way of how to accept a job offer is to confirm the details in writing. Even if you have accepted the position verbally, it is important to confirm the job requirements and the date you will start your new job.

A job acceptance letter lets you demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as vacation time, compensation, or benefits. This is also an opportunity to express your gratitude for being offered the position.

Besides, it’s also your chance to express your enthusiasm for taking on the new role.

How to Accept a Job Offer Via Email

How to Accept A Job Offer – Photo by Karolina Grabowska from Pexels

Here are some steps of how to accept a job offer through email.

1. Create a clear subject line

Your acceptance email needs to include a short subject line indicating your reason for writing. A simple subject line could be “Accepting Offer (Company Name)—(Your Name).” This quick line notifies the recipient of the content of your message and that you are the sender.

You don’t need to change the subject line if you’re writing an acceptance email in response to an emailed job offer letter. However, make sure it’s as clear as possible.

2. Address the letter to the appropriate party

In most cases, you will have to draft a letter to the person who sent you the offer letter. In case you receive an acceptance letter by email, you can simply reply to the email with your acceptance.

However, in case you receive a written or verbal offer letter, you need to convey your message to the most appropriate person, such as your immediate supervisor or hiring manager.

3. Thank the addressee for the offer

The next step of how to accept a job offer is to thank the addressee for the offer you received. An acceptance letter is a chance to thank the employer for not only interviewing you, but also for offering you the opportunity to work with the company.

Consider an acceptance letter as another way to convey your gratitude and enthusiasm for your upcoming job.

4. Approve and include job requirements

The acceptance email needs to be short and to the point. However, it can be helpful to include the terms of employment that you and your employer have agreed to in your message. You can state that you accept the compensation items, such as benefits, salary, and paid time off, as well as the start date.

In case there’s a part of the offer letter you’d like to negotiate, ask your boss to discuss the specifics before you email your formal acceptance. You might also be able to ask your employer to adjust your start date and explain why you might need more time to prepare for your new position.

5. Sign the email

The next step of how to accept a job offer is to sign the email. Complete your acceptance email with a short signature.

Thanks again to the employer for the opportunity, and be sure to end the message with a closing greeting, such as “Greetings” or “Sincerely” to keep the professional nature of the correspondence. Finally, don’t forget to sign your name at the end.

How to Accept a Job Offer Over Phone

How to Accept A Job Offer – Photo by Anthony Shkraba from Pexels

Here are the steps of how to accept a job offer in case you receive it over the phone.

1. Thank the company

After the job is offered, thank the company representative for the chance. In case you receive an offer through a recruiter, thank them for the time and effort they put into your case.

2. Ask what you can expect

Don’t forget to ask when you will receive a formal written offer. This can benefit you in two ways: it will signal that you will need time to review written contracts. Besides, it will also weed out dishonest organizations if they refuse to send you a formal offer.

3. Ask final questions

In case you have a final question, now is your chance to ask it. For example, you might want a rough timeline of when they expect you to start. Or you may want to confirm the pre-employment steps they need you to take.

4. End the phone call

The last step how to accept a job offer is to end the phone call by thanking them once again. Thank them for trusting you, and confirming that you look forward to receiving a written offer. Be sure to note down the contact details you will need in case you have further questions.

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Congrats! That job offer’s shiny and exciting, and you earned it. Pat yourself on the back for a job well done, and then take a deep breath because it’s time to…drum roll, please…negotiate!

Even though you’re 99% certain you’re going to accept the offer, you’re not about to do it without negotiating. That’s just common sense. But do you know there’s a right way to negotiate and a wrong way?

Jennifer Fink, a Muse Career Coach who works with clients often on this very thing, understands that “most people want to go for the safety of writing it in email,” but insists that it’s not only not the best route, it’s, in fact, “a bad idea.” If your goal is to make the requests (increase in salary, guaranteed flex time, additional vacation days) feel like they’re a part of an open dialogue between you and the employer—not a list of demands—email defeats the purpose.

Thus, even if the employer extends the offer letter through email (and they should, though ideally, this’ll follow a phone call), you want to be sure to initiate a phone conversation before accepting or putting anything in writing. Negotiation should be done offline.

Fink explains that it’s likely to be a short conversation. “One or both parties may need to take the information learned in the call to craft and propose a modified offer,” she says. But, let’s take a step back. Before the call, you’ll want to send a straightforward, short-and-sweet email that simply “conveys enthusiasm for the job and asks for an appropriate time to discuss a few details:

I’m excited about the offer and was wondering if you have some time this week to discuss a few questions I have?

I look forward to speaking with you.

With that out of the way, you can prepare for the call. Plan for 30 minutes, Fink advises though you’ll probably only need 10-20. Make sure you have access to a quiet place to speak and limit all distractions. Fink says it can be “beneficial to set up your space to boost your confidence.

Have your notes in front of you in case you get flustered during the call to refer back to. Is there a picture of someone that puts you at ease? Do you have some notes from your colleagues or friends that convey how awesome you are? Sometimes having these in your line of sight as the call approaches and during the call can ease your nerves.”

While it’s impossible to write out an example conversation (especially considering that it’s highly dependent on a person’s interests and concerns), here’s a little peak at what you might expect.

You: “Thanks for making the time to speak with me today. I’m thrilled for the opportunity to join X company and have enjoyed getting to know everyone so far. I would like to discuss a few details of this offer with you; is now a good time to do that?”

Hiring Manager: “Yes, what would you like to discuss?”

You: “I’d like to discuss the salary included in the offer. In researching this type of role, in the San Francisco area, and for someone with my experience and education level, I was anticipating an offer closer to $130k. What kind of flexibility is there in getting closer to that number?”

[Note: Be careful not to over-ask here, but if you do, this article explains how to recover.]

Hiring Manager: “I understand your concerns here. Unfortunately, all of our graduating hires start at the same range so it will not be possible to increase that amount.”

You: “OK, thanks for sharing, I can understand that limitation. Let me share with you that my concern here is my ability to cover my cost of moving to the west coast, while paying back substantial student debt. Could we discuss opportunities for relocation or tuition reimbursement?”

Hiring Manager: “I do believe we have programs available for both of those, but I’ll have to discuss with my HR team and get back with you on that. What else would you like to discuss?”

At this point, if there’s anything else you want to address, you can do so. Or, you can thank the hiring manager and end the call with the understanding that they’ll get back to you when they have an answer to your requests. Keep in mind that as “you’re conducting a negotiation you should leverage what you learn to make trade-offs,” recommends Fink.

It’s an important conversation, and you want to do everything in your power to have it go as smoothly as possible. Preparation’s key, and doesn’t just include knowing what your compensation package should look like (hint: it’s more than just your salary), but also being armed with responses to these four lines that are bound to catch you off guard.

I've only had job offers be in a written format before. How do I do this phone call? What do I ask? Do I try to negotiate salary (if necessary) over the phone? Do I ask for a copy of everything in writing? Help!

Get their full offer, ask any questions you have, and then ask to take a day or two to think about it. Even take the weekend if you want. That's pretty standard for a phone offer and even expected.

Take the time to put together your counter offer and give them a call back on your own time (obviously don't wait longer than you said you'd take.) It's normal for this to go back and forth a few times.

Once you have the salary and everything nailed down and agreed upon, they should fax or mail you a formal written offer with everything on it. Do NOT assume the job is 100% yours until you've signed it and gotten it back to them.

I actually just went through this. Ask as many questions as you need before verbally accepting. In fact, you might even want to request written details of the offer before accepting. Accepting a job offer in the spot can be difficult and might result in you not getting exactly what you wanted. I did this with the offer I was given. They should understand that you need time to think it over. I used the excuse that I had to discuss the offer with my family.

One important word of advice though: do not notify your current employer that you are leaving until you have a written, accepted offer from the new employer. This means that both you and the company have accepted the offer agreement. Most likely you'll accept the offer electronically, and the company will do the same and notify you of their acceptance. Do not get caught without a written offer but only 2 weeks left at your current position. It happens where they may revoke the offer before putting it in writing. Hopefully this answers your questions! Awesome to hear that you will be getting an offer!